Minutes of City Infrastructure Committee Meeting

Minutes (Open Portion)

City Infrastructure Committee Meeting

Page 3

19/09/2018

City Infrastructure Committee Meeting (Open Portion) held on Wednesday, 19 September 2018 at 5:00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Burnet (Chairman)

Lord Mayor Christie

Reynolds

Denison

Harvey

PRESENT: Alderman H C Burnet (Chairman), the Lord Mayor Alderman R G Christie, Aldermen A M Reynolds, W F Harvey and J R Briscoe.

APOLOGIES: Nil.

LEAVE OF ABSENCE: Nil.

ALDERMEN

Deputy Lord Mayor Sexton

Zucco

Briscoe

Ruzicka

Cocker

Thomas

Alderman Reynolds arrived at the meeting at 5:02 pm during the discussion of item 6.1.

Alderman Briscoe was co-opted to the meeting and was present for items 1 to 6.1 and item 7.1 retiring from the meeting at 5:43 pm.

1. Co-Option of a Committee Member in the event of a vacancy

HARVEY

That Alderman Briscoe be co-opted to the Committee.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Burnet
Lord Mayor Christie
Harvey

2. Confirmation of Minutes

LORD MAYOR

The minutes of the Open Portion of the City Infrastructure Committee meeting held on Wednesday, 25 July 2018 and Special City Infrastructure Committee meeting held on Monday, 6 August 2018 be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Burnet
Lord Mayor Christie
Harvey
Briscoe

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6. Reports

Mr John Hepper – Director of Inspiring Place addressed the Committee in relation to item 6.1.

6.1 Draft Transport Strategy - Engagement Report

File Ref: F18/92490

LORD MAYOR

That the recommendation contained in the report of the Manager Traffic Engineering and the Director City Infrastructure of 13 September 2018, be adopted, as amended by the inclusion of a new clause 2 and 3.

“2. The Council adopt the 9 themes and position statements in the draft strategy.

3. The actions contained in the draft strategy be reviewed in light of the feedback received and a further report be provided.”

MOTION CARRIED

VOTING RECORD

AYES	NOES
Burnet
Lord Mayor Christie
Harvey
Briscoe

COMMITTEE RESOLUTION:

That 1. The report of the Manager Traffic Engineering and the Director City Infrastructure titled Draft Transport Strategy - Engagement Report marked as item 6.1 of the Open City Infrastructure Committee agenda of 19 September 2018 be received and noted.

2. The Council adopt the 9 themes and position statements in the draft strategy.

3. The actions contained in the draft strategy be reviewed in light of the feedback received and a further report be provided.

Delegation: Council

HARVEY

That item 7.1 be now taken.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Burnet
Lord Mayor Christie
Harvey
Briscoe

Item 7.1 was then taken.

6.2 Greenhouse Gas Emissions and Energy Use - 2017-2018 Annual Report

File Ref: F18/94126; S17-050-11

LORD MAYOR

That the recommendation contained in the report of the Group Manager Infrastructure Planning and the Director City Infrastructure of 13 September 2018, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Burnet
Lord Mayor Christie
Reynolds
Harvey

COMMITTEE RESOLUTION:

That: 1. A further report be provided in 12 months on the City’s corporate greenhouse gas emissions and energy use.

2. Opportunities for positive media about the City’s achievements in regard to greenhouse gas emissions and energy use be sought.

Delegation: Committee

6.3 Cycling South Meeting Minutes - 19 June 2018 and 21 August 2018

File Ref: F18/89729; 37-1-4

LORD MAYOR

That the recommendation contained in the memorandum of the Director City Infrastructure of 12 September 2018, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Burnet
Lord Mayor Christie
Reynolds
Harvey

COMMITTEE RESOLUTION:

That the information contained in the memorandum of the Director City

Infrastructure in relation to the Cycling South Meeting Minutes of 19 June 2018 and 21 August 2018 be received and noted.

Delegation: Committee

6.4 Hobart Bicycle Advisory Committee - Meeting Notes

File Ref: F18/104145; 37-1-4

LORD MAYOR

That the recommendation contained in the memorandum of the Director City Infrastructure of 11 September 2018, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Burnet
Lord Mayor Christie
Reynolds
Harvey

COMMITTEE RESOLUTION:

That: 1. The draft notes of the Hobart Bicycle Advisory Committee meeting of 15 August 2018 attached to item 6.4 of the Open City Infrastructure Committee agenda of 19 September 2018 be received and noted.

2. The Council request the Local Government Association of Tasmania to lobby the state government to create an ongoing recurrent fund for separated bicycle infrastructure for local and state roads.

Delegation: Council

Item 8.1 was then taken.

7. Motions of which Notice has been Given

7.1 99 Steps - West Hobart

File Ref: F18/93075; 13-1-9

BRISCOE

That in accordance with Council’s policy, the following Notice of Motion which was adopted by the City Infrastructure Committee, be considered by the Council, amended by the following:

1. Delete the words “the HCC” in the opening sentence and substitute with “a report be prepared to”.

2. Insert the following two dot points:

· “Consider upgrade of the steps to a correct standard, including to allow for a channel for bicycles.

· To allow for the stairs to provide access onto a safe footpath for pedestrian safety.”

MOTION CARRIED

VOTING RECORD

AYES	NOES
Burnet
Lord Mayor Christie
Reynolds
Harvey
Briscoe

COMMITTEE RESOLUTION:

Motion:

“That a report be prepared to address a number of issues that are of concern to the neighbours adjacent to the 99 Steps in West Hobart.

· Including consideration of linking stormwater drains between 360 and 358/356 Liverpool Street;

· The construction of a kerb and sidewalk with a staging area with a seat at the top of the steps;

· Consider upgrade of the steps to a correct standard, including to allow for a channel for bicycles; and

· To allow for the stairs to provide access onto a safe footpath for pedestrian safety.”

Rationale:

“Historically, 362 Liverpool Street, adjacent to 99 steps was a vacant block. Thus little or no upkeep on the low side of Liverpool Street was undertaken despite the title commencing more than 10 meters below the road. 99 Steps is an important link between Liverpool Street and the linear park. 362 is now a new house.

There is an old wire fence abutting the roadside, but no stormwater drains and the top of the public steps lead directly onto the road, ‘forcing’ pedestrians and cyclists onto the road itself.

It is the view of the community it is time that the Council addressed these issues. Ideally this would involve linking stormwater drains between 360 and 358/356, and construction of a curb and sidewalk and, perhaps, a staging area with a seat at the top of the steps.

The community held a gathering and BBQ near the 99 Steps on Saturday 8 September to support the upgrade of this area.”

The General Manager reports:

“In line with the Council’s policy in relation to Notices of Motion, I advise that the matter is considered to be within the jurisdiction of the Hobart City Council as it is a Council maintained asset.”

Delegation: Council

Item 6.2 was then taken.

8. Committee Action Status Report

8.1 Committee Actions - Status Report

File Ref: F18/94834; 16/116

LORD MAYOR

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Burnet
Lord Mayor Christie
Reynolds
Harvey

Delegation: Committee

9. Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

9.1 Post Storm Subsidence

File Ref: F18/87762; 13-1-10

9.2 Removal of Bottled Water

File Ref: F18/87766; 13-1-10

9.3 Elimination of Food Waste

File Ref: F18/93054; 13-1-10

LORD MAYOR

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Burnet
Lord Mayor Christie
Reynolds
Harvey

Delegation: Committee

10. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

10.1 Alderman Reynolds - McRobies Gully Waste Management Centre - Free Tip Vouchers

File Ref: 13-1-10

Question: To avoid congestion and inconvenience, have we considered providing 2 free tip vouchers to residents / ratepayers rather than 2 free weekends?

Answer: The Director City Infrastructure took the question on notice on behalf of the Director Parks and City Amenity.

11. Closed Portion of the Meeting

LORD MAYOR

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· Renewal of a contract including details of the terms and conditions of renewal.

· Information that was provided to the Council on the basis that it be kept confidential.

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Committee Action Status Report

Item No. 4.1 Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 5 Questions Without Notice

MOTION CARRIED

VOTING RECORD

AYES	NOES
Burnet
Lord Mayor Christie
Reynolds
Harvey

Delegation: Committee

There being no further business the open portion of the meeting closed at 5:54 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
24^th DAY OF OCTOBER 2018.

CHAIRMAN