Minutes of Special Community, Culture and Events Committee Meeting

Minutes (Open Portion)

Special Community, Culture and Events Committee Meeting

Page 3

17/09/2018

Special Community, Culture and Events Committee Meeting (Open Portion) held on Monday, 17 September 2018 at 4.40 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Harvey (Chairman)

Deputy Lord Mayor Sexton

Zucco

Cocker

Thomas

PRESENT: Alderman W F Harvey (Chairman), The Deputy Lord Mayor Alderman Dr P T Sexton, Aldermen M Zucco, P S Cocker, D C Thomas, The Lord Mayor Alderman R G Christie, Aldermen J R Briscoe, Dr E R Ruzicka, H C Burnet, and T M Denison.

APOLOGIES: Nil.

LEAVE OF ABSENCE: Nil.

ALDERMEN

Lord Mayor Christie

Briscoe

Ruzicka

Burnet

Reynolds

Denison

Aldermen Briscoe and Denison were present for items 1 to 4.1 and retired at 4:42 pm during the discussion of item 4.2

The Lord Mayor arrived at 4:43 pm during the discussion of item 4.2.

1. Co-Option of a Committee Member in the event of a vacancy

No Aldermen were co-opted to the Committee.

2. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

No interest was indicated.

3. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

4. Reports

4.1 The Sound of Peace Armistice Day Event - Request for Council Support - Further information

File Ref: F18/96970; 18/279

DEPUTY LORD MAYOR

That the recommendation contained in the report of the Community Activation and Grants Co-ordinator and the Acting Associate Director Community and Culture of 13 September 2018, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Deputy Lord Mayor Sexton
Zucco
Cocker
Thomas

COMMITTEE RESOLUTION:

That: 1. The Council endorse the provision of the following in-kind and cash support totalling $16,313.50 towards the delivery of ‘The Sound of Peace’, 100^th Anniversary of Armistice Day celebrations being held on 11 November 2018.

In-Kind Provision

· 120 Tables and Bench sets - $4,896

· Place of Assembly Licence Fee - $300

· Road Closure Permit Fee - $300

· Provision of Waste and Recycling services and bins - $2,500

· Provision of 50 bean bags - $637.50

· Traffic safety infrastructure - $880

Financial Provision

· Table and Bench Set delivery - $440

· Provision of 20 Port-a-loos - $3,360

· Traffic Management Plan and Implementation costs - $3,000

2. The actual cost provision component be provided through a budget allocation of $6,800 to be included in the Community Planning and Coordination allocation in the 2018-19 Annual Plan from unallocated funds.

Delegation: Council

4.2 2018-19 Fees and Charges - Taste of Tasmania - Ticketing and Request for Delegation

File Ref: F18/105389; 18/20

COCKER

That the recommendation contained in the report of the Festival Director - Taste of Tasmania and the Associate Director City Economy, Tourism and Events of 13 September 2018, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Deputy Lord Mayor Sexton
Zucco
Cocker
Thomas

COMMITTEE RESOLUTION:

That the Council delegate to the General Manager, in consultation with the Festival Director Taste of Tasmania, the final determination of fees and charges for the 2018-19 Taste of Tasmania.

Delegation: Council

There being no further business the meeting closed at 4:44 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
10^th DAY OF OCTOBER 2018.

CHAIRMAN