Minutes (Open Portion)

Parks and Recreation Committee Meeting

Page 2

9/8/2018

Minutes (Open Portion)

Parks and Recreation Committee Meeting

Page 3

9/08/2018

HARVEY

The minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 12 July 2018, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

6.1      Edge Avenue Park, Lenah Valley - Immaculate Heart of Mary School - Request for Licence Renewal

BURNET

That the recommendation contained in the report of the Acting Manager Parks and Recreation and the Director Parks and City Amenity of 3 August 2018, be adopted.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That:   1.    A licence for the Immaculate Heart of Mary School to use the Edge Avenue Park for a 12 month period be approved with formal quarterly reviews to be undertaken to ensure compliance with the agreement.

2.    The terms and conditions of the previous agreement, signed in 2015, listed below, be incorporated into the new agreement, with any additional clauses to be included subject to approval by the General Manager.

(i)      School use of the park be restricted to no more than 60 students at any one time during:

(a)     Recess - 11.00 am to 11.30 am;

(b)     Lunch - 1.20 pm to 1.50 pm; and

(c)     Health and fitness sessions for larger groups from 8.45 am to 9.00 am to also be permitted.

(d)     The allocation of an additional one hour per week for incidental use (ie. not scheduled to a particular timeslot).

(ii)     At least one teacher be dedicated to supervise the children in the park during recess, lunch and health and fitness.

(iii)    To ensure the park is left in a clean and tidy state upon completion of school use each day.

(iv)    To allow members of the public to utilise the park at all times.

(v)     The School maintain a record of its use of the park.

(vi)    To pay costs for any unreasonable damage to play equipment, fences and vegetation within the park that has occurred during the school use.

(vii)   An annual rental of $2,000 (exc gst).

3.      At the conclusion of the 12 month trial licence, a further report be considered by the Council, including feedback from the community as to whether a new licence be issued.

4.      A letter to be provided to the surrounding neighbours to advise of the Council decision.

Attachment

a    Submission Prepared by Mr Nick McGann – Principal of Immaculate Heart of Mary School ⇨  

6.2      Draft Queens Domain Summit Plan 2018 - Results of Community Engagement and Endorsement of Final Plan

HARVEY

That the recommendation contained in the report of the Senior Park Planner, he Group Manager Open Space and the Director Parks and City Amenity of 2 August 2018, be adopted.

AMENDMENT

COCKER

The addition of a sub-clause to clause 1 to read as follows:

“(i).    The proposed changes to the draft plan to accommodate the Club Motori Italia Club’s Annual Hill Climb event to the Summit not be approved and motor club events not be approved in the future as the activity is not consistent with the values of the Queens Domain Summit Plan.”

An additional clause to read as follows:

“2.     Officers investigate the possibility of lowering the speed limit on the Summit Road.”

AMENDMENT CARRIED

VOTING RECORD

SUBSTANTIVE MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That:   1.    The Queens Domain Summit Plan 2018 as notated as Attachment A to item 6.2 of the Open Parks and Recreation Committee agenda of 9 August 2018 be approved, as amended by the following:

(i).   The proposed changes to the draft plan to accommodate the Club Motori Italia Club’s Annual Hill Climb event to the Summit not be approved and motor club events not be approved in the future as the activity is not consistent with the values of the Queens Domain Summit Plan.

2.    Officers investigate the possibility of lowering the speed limit on the Summit Road.

3.    Respondents be notified of the Council’s decision and the key amendments to the Summit Plan.

4.    The final Queens Domain Summit Plan will be made publically available through the City’s website and other platforms.

5.    Implementation of the Queens Domain Summit Plan be undertaken at a cost of $1.2M as allocated in the Capex Program ($900,000) and $300,000 from the Queens Domain Parking Fund.

6.3      The Missing Link, Wellington Park - Results of Community Engagement and Endorsement of Recommendations

HARVEY

That the recommendation contained in the report of the Park Planner (Acting), the Group Manager Open Space and the Director Parks and City Amenity of 3 August 2018, be adopted.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That:   1.    The ‘Missing Link’ track plan as detailed in Attachment B to item 6.3 of the Open Parks and Recreation Committee agenda of 9 August 2018 be approved for implementation, including:

1.1    the ‘Unnamed Track’ be classified as a single use, dual direction track (for bicycles only),

1.2    the Drops Track be formalised and classified as a single use, single black diamond, downhill mountain bike track, and

1.3    the Rivulet Crossing Track be classified as a dual direction, shared use track.

2.    The community be consulted to help determine formal names for both the ‘Unnamed Track’ and the Rivulet Crossing Track.

(i)      The preferred names be submitted to the Wellington Park Management Trust and the Nomenclature Board for endorsement.

3.    The ongoing maintenance costs of approximately $3,000 per annum be considered in the 2019/20 budget to ensure the asset’s longevity.

4.    Project costs estimated at $252,000 be funded from:

4.1    the Bushland Infrastructure Function at $65,000, and

4.2    the Tasmanian Government Cycle Tourism Grant at $187,000.

5.    Respondents to the Missing Link survey be notified of Council’s resolution via the website, the City of Hobart Your Say page, the Bushcare Facebook page and newsletters.

6.    The Wellington Park Management Trust be advised of the Council’s decision.

6.4      Southern Tasmanian Badminton Centre, South Hobart - Redevelopment - Proposed Amendment to Previous Council Decision

HARVEY

That the recommendation contained in the report of the Acting Manager Parks and Recreation and the Director Parks and City Amenity of 3 August 2018, be adopted.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That:   1.    The Council’s resolution of 18 June 2018, in respect to the Council’s landlord endorsement of the proposed masterplan for the Southern Tasmanian Badminton Centre, 101 Cascade Road South Hobart, be amended, to remove the clause:

‘with the exception of the proposed increase in building height.’

2.    It is noted that the removal of the clause reflects revised planning advice noting that though the increased height remains discretionary under the Planning Scheme, planning approval may potentially be achieved as the proposal provides the required 10 metre set back from the residential zone in that area.

6.5      Response to Petition - John Kennedy Playground, New Town - Request for Installation of a Barbeque and Drinking Fountain

COCKER

That the recommendation contained in the report of the Program Leader Parks and Reserves, the Acting Manager Parks and Recreation and the Director Parks and City Amenity of 3 August 2018, be adopted.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That:   1.    A barbeque at John Kennedy Park not be progressed due to the size of the park and previous feedback from the community.

2.    A drinking fountain be installed within the Park, at an approximate cost of $6,000, to be funded from the Parks and Reserves Management Budget Function, within the 2018/2019 financial year.

3.    Investigations into the possibility of installing a barbeque for the New Town community in Garrington Park, New Town be progressed with a view to a future budget allocation for it to proceed.

4.    The petitioners be advised of the Council decision.

7.1      Committee Actions - Status Report

RUZICKA

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

8.1      Aldermen Reynolds & Harvey - Additional Signage on Old Farm Road and Proctors Road

Question:    Could the Director please advise if consideration could be given to the installation of additional “Beware of Wildlife” signs on Old Farm Road and Proctors Road?

Answer:       The Director Parks and City Amenity took the question on notice.

8.2      Alderman Reynolds - Trial of Electronic Animal Deterrent Devices

Question:    With electronic animal deterrent devices being trialled by the State Government throughout the State, could the Director please advise if any of these devices will be trialled within the City’s boundaries?

Answer:       The Director Parks and City Amenity took the question on notice.

10.      Mount Wellington Cableway Company - Request for Permission to Undertake Investigative Surveys

BRISCOE

That in respect to any proposed cable car development that may be established in Wellington Park and noting the provisions of the Mount Wellington (Cable Car Facilitation) Act 2017, any public and operational land owned by the City, located on the foothills of kunanyi / Mount Wellington and outside Wellington Park not be made available for the construction of an access road or any other infrastructure to support a cable car development.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That in respect to any proposed cable car development that may be established in Wellington Park and noting the provisions of the Mount Wellington (Cable Car Facilitation) Act 2017, any public and operational land owned by the City, located on the foothills of kunanyi / Mount Wellington and outside Wellington Park not be made available for the construction of an access road or any other infrastructure to support a cable car development.

Attachment

a    Submission Prepared by Mr Ted Cutlan – Spokesperson for Residents Opposing the Cable Car (ROCC)  ⇨