City of hobart

MINUTES

Parks and Recreation Committee Meeting

 

Open Portion

 

Thursday, 12 July 2018 at 5:00 pm

 

	Minutes (Open Portion) Parks and Recreation Committee Meeting	Page 2
	12/7/2018

 

 

APOLOGIES AND LEAVE OF ABSENCE

1.        Co-Option of a Committee Member in the event of a vacancy  3

2.        Confirmation of Minutes. 3

3.        Consideration of Supplementary Items. 4

4.        Indications of Pecuniary and Conflicts of Interest. 4

5.        Transfer of Agenda Items. 4

6.        Reports. 5

6.1     Sandy Bay Sailing Club Masterplan - Long Beach Reserve, Sandy Bay. 5

6.2     Long Beach Reserve, Sandy Bay - Hobart Twilight Market - Application for 6 Pop-Up Markets Per Year 6

7.        Committee Action Status Report. 6

7.1     Committee Actions - Status Report 6

8.        Responses to Questions without Notice. 6

9.        Questions without Notice. 7

10.     Closed Portion of the Meeting.. 7

 

	Minutes (Open Portion) Parks and Recreation Committee Meeting	Page 3
	12/07/2018

 

Parks and Recreation Committee Meeting (Open Portion) held on Thursday, 12 July 2018 at 5:00 pm in the Lady Osborne Room, Town Hall.

 

COMMITTEE MEMBERS Reynolds (Chairman) Deputy Lord Mayor Sexton Briscoe Ruzicka Harvey     PRESENT: Alderman A M Reynolds (Chairman), Aldermen J R Briscoe, Dr E R Ruzicka and W F Harvey.     APOLOGIES: Nil.     LEAVE OF ABSENCE: The Deputy Lord Mayor Alderman Dr P T Sexton.

ALDERMEN Lord Mayor Christie Zucco Burnet Cocker Thomas Denison   Alderman Briscoe arrived at the meeting at 5:01pm and retired at 5:23pm during the discussion of item 6.1, and was not present for items 1 to 5 and 6.2 to 9 inclusive.

 

 

No Aldermen were co-opted to the Committee.

 

 

 

 

 

RUZICKA

The minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 7 June 2018, be confirmed as an accurate record.

MOTION CARRIED VOTING RECORD AYES NOES Reynolds   Ruzicka   Harvey

 

The minutes were signed.

 

 

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation   That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.   No supplementary items were received.

 

 

 

 

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

 

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

 

No interest was indicated.

 

 

 

 

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

 

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

 

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

 

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

 

No items were transferred.

 

 

Mr Giles Newstead – Director of Dock4 Architects together with Mr Angus Sprott – Past Commodore of the Sandy Bay Sailing Club addressed the Committee in relation to item 6.1.

 

6.1      Sandy Bay Sailing Club Masterplan - Long Beach Reserve, Sandy Bay             File Ref: F18/72201

HARVEY That the recommendation contained in the report of the Acting Manager Parks and Recreation and the Director Parks and City Amenity of 5 July 2018, be adopted.

MOTION CARRIED VOTING RECORD AYES NOES Reynolds   Ruzicka   Harvey

COMMITTEE RESOLUTION:

That:   1.    In-principle approval be granted for an extension of the lease footprint of the Sandy Bay Sailing Club at Long Beach Reserve, Sandy Bay subject to the Club obtaining planning approval for its proposed development works, in accordance with the master plan, marked as Attachment A to item 6.1 of the Open Parks and Recreation Committee agenda of 12 June 2018. 2.    Approvals for removal of any vegetation within the sand dune system only be considered following receipt of a report that is currently being prepared by a qualified coastal engineer. 3.    The Club engage with the nearby community, including residents, businesses and users of the Long Beach Reserve and Sandown Park sportsgrounds. 4.    Any vegetation or trees lost as a result of the redevelopment are paid for by the Club, and plantings in excess of those removed to the satisfaction of the General Manager be completed. 5.    In accordance with the Council Policy ‘Grants and Benefits Disclosure’ the benefit recognised by the Sandy Bay Sailing Club by way of reduced rental as part of the new lease be disclosed in the City’s Annual Report.

Delegation:     Council

 

 

Alderman Harvey declared an interest in item 6.2.

 

Item 6.2 could not be considered by the Committee due to lack of a quorum.

 

6.2      Long Beach Reserve, Sandy Bay - Hobart Twilight Market - Application for 6 Pop-Up Markets Per Year             File Ref: F18/74856

The matter be referred to the Council without recommendation.

 Delegation:    Council

 

 

 

7.1      Committee Actions - Status Report             File Ref: F18/75121

HARVEY

That the information be received and noted.

MOTION CARRIED VOTING RECORD AYES NOES Reynolds   Ruzicka   Harvey

  

Delegation:     Committee

 

 

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

 

8.1    Impact of Increased Traffic Movements Around Queens Domain

 

RUZICKA

That the information be received and noted.

MOTION CARRIED VOTING RECORD AYES NOES Reynolds   Briscoe   Ruzicka   Harvey

 

Delegation:     Committee

 

 

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

 

No questions were asked at the meeting.

 

 

 

 

RUZICKA   That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:      ·         The acquisition of land;   ·         Renewal of a contract including details of the terms and conditions of renewal;   ·         Information that was provided to the Council on the basis it is kept confidential.   The following items were discussed: -   Item No. 1          Minutes of the last meeting of the Closed Portion of the Council Meeting Item No. 2          Consideration of supplementary items to the agenda Item No. 3          Indications of pecuniary and conflicts of interest Item No. 4          Committee Action Status Report Item No. 4.1       Committee Actions - Status Report LG(MP)R 15(2)(g) Item No. 5          Questions Without Notice   MOTION CARRIED VOTING RECORD AYES NOES Reynolds   Briscoe   Ruzicka   Harvey

Delegation:     Committee

   

 

There being no further business the open portion of the meeting closed at 5:27 pm.

 

 

 

 

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
9^th DAY OF AUGUST 2018.