Minutes of City Infrastructure Committee Meeting

Minutes (Open Portion)

City Infrastructure Committee Meeting

Page 3

20/06/2018

City Infrastructure Committee Meeting (Open Portion) held on Wednesday, 20 June 2018 at 5:00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Burnet (Chairman)

Lord Mayor Christie

Reynolds

Denison

Harvey

PRESENT: Alderman H C Burnet (Chairman), the Lord Mayor Alderman R G Christie, Aldermen T M Denison, W F Harvey, E R Ruzicka and P S Cocker.

APOLOGIES:

Alderman A M Reynolds.

LEAVE OF ABSENCE: Nil.

ALDERMEN

Deputy Lord Mayor Sexton

Zucco

Briscoe

Ruzicka

Cocker

Thomas

The Lord Mayor arrived at the meeting at 5:01 pm during the discussion of item 6.1 and was not present for items 1 to 5.

Alderman Harvey retired from the meeting at 5:19 pm, during the discussion of item 6.3 and was not present for items 7.1 to 9.

Alderman Ruzicka was co-opted to the Committee.

Alderman Cocker was co-opted to the Committee for items 1 to 6.1, 7.1 to 9 and the Closed portion of the meeting.

1. Co-Option of a Committee Member in the event of a vacancy

HARVEY

That Alderman Ruzicka be co-opted to the Committee and Alderman Cocker be co-opted to the Committee for items 1 to 6.1, 7.1 to 9 and the Closed portion of the meeting.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Burnet
Denison
Harvey

2. Confirmation of Minutes

HARVEY

The minutes of the Open Portion of the City Infrastructure Committee meeting held on Wednesday, 30 May 2018, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Burnet
Denison
Harvey
Ruzicka
Cocker

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6. Reports

6.1 Infrastructure By-law, No. 1 of 2018
Waste Management By-law, No. 3 of 2018

File Ref: F18/68574; 15/179

HARVEY

That the recommendation contained in the memorandum of the Manager Legal and Governance of 15 June 2018, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Burnet
Denison
Harvey
Ruzicka
Cocker

COMMITTEE RESOLUTION:

That: 1. The Council notes the submissions made to it in relation to the Infrastructure By-law and the Waste Management By-law pursuant to s159 of the Local Government Act 1993.

2. The Council resolves by absolute majority to amend the Infrastructure By-law as shown in Attachment C to item 6.1 of the Open City Infrastructure Committee agenda of 20 June 2018.

3. The General Manager be authorised to arrange the necessary actions to enact the By-law.

Delegation: Council

6.2 Draft Transport Strategy

File Ref: F18/40180; 15/161

HARVEY

That the recommendation contained in the report of the Senior Transport Engineer, the Manager Traffic Engineering and the Director City Infrastructure of 15 June 2018, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Burnet
Lord Mayor Christie
Denison
Harvey
Ruzicka

COMMITTEE RESOLUTION:

That: 1. The Council receive and note the draft City of Hobart Transport Strategy marked as Attachment A to item 6.2 of the Open City Infrastructure Committee agenda of 20 June 2018.

2. The draft City of Hobart Transport Strategy be released for final community and stakeholder engagement.

3. A further report be provided, presenting the results of the consultation and a final draft Transport Strategy for the Council’s approval.

Delegation: Council

6.3 AP14 - Salamanca Pedestrian Works - Updated Concept Design

File Ref: F18/66399; R0817

RUZICKA

That the recommendation contained in the report of the Director City Infrastructure and the Director City Planning of 15 June 2018, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Burnet
Lord Mayor Christie
Denison
Ruzicka

COMMITTEE RESOLUTION:

That: 1. Subject to detailed design and planning approval, the next stage of the Salamanca Pedestrian Works, generally as shown on the figure ‘Concept Plan – Final (7/6/2018)’ in Attachment C and the figure ‘Concept Plan – Materials (7/6/2018)’ in Attachment D to item 6.3 of the Open City Infrastructure Committee agenda of 20 June 2018, be constructed at an estimated cost of $3.5M, with $1M to be allocated in the 2018 / 2019 Capital Works Program and the remaining $2.5M funded over the 2019 / 2020 and 2020 / 2021 financial years.

2. The General Manager ensure that Aldermen are updated on any significant changes to the concept design that may occur through the detailed design and construction process.

Delegation: Council

7. Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F18/67342; 16/116

LORD MAYOR

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Burnet
Lord Mayor Christie
Denison
Ruzicka
Cocker

Delegation: Committee

8. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

No questions were asked at the meeting.

9. Closed Portion of the Meeting

RUZICKA

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· renewal of a contract including details of the terms and conditions of renewal;

· information that was provided to the Council on the basis that it be kept confidential.

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Committee Action Status Report

Item No. 4.1 Committee Actions - Status Report

LG(MP)R 15(2)(b), (c)(iii) and (g)

Item No. 5 Questions Without Notice

MOTION CARRIED

VOTING RECORD

AYES	NOES
Burnet
Lord Mayor Christie
Denison
Ruzicka
Cocker

Delegation: Committee

There being no further business the open portion of the meeting closed at 5:29 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
25^th DAY OF JULY 2018.

CHAIRMAN