Minutes of Community, Culture and Events Committee Meeting

Minutes (Open Portion)

Community, Culture and Events Committee Meeting

Page 3

6/06/2018

Community, Culture and Events Committee Meeting (Open Portion) held on Wednesday, 6 June 2018 at 5:00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Harvey (Chairman)

Deputy Lord Mayor Sexton

Zucco

Cocker

Thomas

PRESENT: Alderman W F Harvey (Chairman), Aldermen M Zucco, P S Cocker and D C Thomas.

APOLOGIES:

Deputy Lord Mayor Alderman P T Sexton.

LEAVE OF ABSENCE: Nil.

ALDERMEN

Lord Mayor Christie

Briscoe

Ruzicka

Burnet

Reynolds

Denison

1. Co-Option of a Committee Member in the event of a vacancy

No Aldermen were co-opted to the Committee.

2. Confirmation of Minutes

THOMAS

The minutes of the Open Portion of the Community, Culture and Events Committee meeting held on Wednesday, 9 May 2018, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Zucco
Cocker
Thomas

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6. Reports

Dr Amy Jackett, Curator of the Hadley’s Art Prize addressed the Committee in relation to item 6.1.

6.1 Hadley's Art Prize - Partnership Request

File Ref: F18/59798

ZUCCO

The Council support the request from the Hadley’s Art Prize to enter into a partnership agreement to the value of $10,000 per year for the People’s Choice Award.

MOTION LOST

VOTING RECORD

AYES	NOES
Zucco	Harvey
Thomas	Cocker

COCKER

That the recommendation contained in the report of the Associate Director Communications and Marketing of 30 May 2018, be adopted.

MOTION LOST

VOTING RECORD

AYES	NOES
Harvey	Zucco
Cocker	Thomas

COMMITTEE RESOLUTION:

The matter be referred to the Council without recommendation.

Delegation: Council

6.2 Community Development Grants Program - Review

File Ref: F17/113379; 17/213

COCKER

That the recommendation contained in the report of the Acting Associate Director Community Development of 1 June 2018, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Zucco
Cocker
Thomas

COMMITTEE RESOLUTION:

That: 1. A new grant program for medium sized cultural organisations not be progressed.

2. The Council approve an increase of $80,000 in the Community Development Planning and Coordination budget allocation in the 2018-19 draft Annual Plan as detailed below:

· Creative Hobart Medium Grants - $30,000

· Small Community Grants - $10,000

· Event Grants - $40,000.

3. The total amount available annually for Event Partnership grants be reduced to $300,000 with $110,000 from the existing allocation of $410,000 being transferred to the City Economy, Tourism and Events budget allocation in the 2018-19 draft Annual Plan.

4. The current Council Policy, Application of Grants – Community Development Division, be amended as shown in Attachment B to item 6.2 of the Open Community, Culture and Events Committee agenda of 6 June 2018 so as not to permit delegations or presentations to Council Committees by grant applicants following the closure of grant rounds.

Delegation: Council

6.3 New Town Retail Precinct Upgrade - Public Art Component

File Ref: F18/55717; 2015-0046-005

THOMAS

That the recommendation contained in the report of the Cultural Programs Coordinator and the Acting Associate Director Community Development of 1 June 2018, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Zucco
Cocker
Thomas

COMMITTEE RESOLUTION:

That: 1. The Council receive and note the public art component for the New Town retail precinct, marked as Attachment A to item 6.3 of the Open Community, Culture and Events Committee agenda of 6 June 2018 which has been prepared in response to recommendations from the New Town community’s Project Action Team and other members of the community.

2. The Council endorse the public release of the public art component for the New Town retail precinct.

Delegation: Council

6.4 Applications Approved Under the Delegated Authority of the Acting Associate Director Community Development for Quick Response Grants

File Ref: F18/63211; 17/213

COCKER

That the recommendation contained in the memorandum of the Acting Associate Director Community Development of 30 May 2018, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Zucco
Cocker
Thomas

COMMITTEE RESOLUTION:

That the information be received and noted.

Delegation: Committee

7. Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F18/63215; 16/118

THOMAS

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Zucco
Cocker
Thomas

Delegation: Committee

8. Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

8.1 Tasmanian Writers Centre

File Ref: F18/40757; 13-1-10

COCKER

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Zucco
Cocker
Thomas

Delegation: Committee

9. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

No questions were asked at the meeting.

10. Closed Portion of the Meeting

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· information that was provided to the Council on the basis that it be kept confidential;

· information that was kept confidential to protect a trade secret.

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Reports

Item No. 4.1 Funding for The Taste of Tasmania

LG(MP)R 15(2)(c)(iii)

Item No. 5 Committee Action Status Report

Item No. 5.1 Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 6 Questions Without Notice

COCKER That the items be noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Zucco
Cocker
Thomas

The Chairman adjourned the meeting at 5:13 pm to conduct the closed portion of the meeting.

There being no further business the open portion of the meeting closed at 5:13 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
11^th DAY OF JULY 2018.

CHAIRMAN