City
of hobart
MINUTES
Finance and Governance Committee Meeting
Open Portion
Wednesday, 14 March 2018 at 5:03 pm
City
of hobart
MINUTES
Finance and Governance Committee Meeting
Open Portion
Wednesday, 14 March 2018 at 5:03 pm
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Minutes (Open Portion) Finance and Governance Committee Meeting |
Page 2 |
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14/3/2018 |
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APOLOGIES AND LEAVE OF ABSENCE
1. Co-Option of a Committee Member in the event of a vacancy
3. Consideration of Supplementary Items
4. Indications of Pecuniary and Conflicts of Interest
6.1 Hobart City Vision Project: Presentation by Community Panellists
6.2 Notice of Motion - Code of Conduct - Bias and Conflict of Interest
6.3 Code for Tenders and Contracts - Tender and Quotation Exemption Reporting
7 Committee Action Status Report
7.1 Committee Actions - Status Report
8. Responses to Questions without Notice
10. Closed Portion of the Meeting
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Minutes (Open Portion) Finance and Governance Committee Meeting |
Page 3 |
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14/03/2018 |
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Finance and Governance Committee Meeting (Open Portion) held on Wednesday, 14 March 2018 at 5.03 pm in the Lady Osborne Room, Town Hall.
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COMMITTEE MEMBERS Ruzicka (Joint Chairman) Thomas (Joint Chairman) Deputy Lord Mayor Christie Zucco Sexton Cocker Reynolds
PRESENT: Alderman E R Ruzicka (Joint Chairman), Alderman D C Thomas (Joint Chairman), The Deputy Lord Mayor Alderman R G Christie, Aldermen M Zucco, P T Sexton, P S Cocker, A M Reynolds, H C Burnet and W F Harvey.
APOLOGIES: Nil.
LEAVE OF ABSENCE: Nil. |
ALDERMEN Lord Mayor Hickey Briscoe Burnet Denison Harvey
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No Aldermen were co-opted to the Committee.
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DEPUTY LORD MAYOR |
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The minutes of the Open Portion of the Finance and Governance Committee meeting held on Wednesday, 14 February 2018, be confirmed as an accurate record. |
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MOTION CARRIED VOTING RECORD
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The minutes were signed
Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.
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That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.
No supplementary items were received.
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Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.
Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.
No interest was indicated.
Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.
A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.
In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.
Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?
No items were transferred.
Mr Stephen Poljansek, Mr Raja Iyer, Ms Kartika Franks, Mr Samuel Watson, Mr Nitesh Raj Pant/ Ms Lucinda Toynbee Wilson, Ms Boshra Yazahmeidi, Ms Amelia Lawrence and Ms Sarah Wilcox, Community Panel Members from the Hobart City Vision Project, addressed the Committee in relation to item 6.1.
Delegation: Council
Mr David Morris, Partner, Local Government, Environment, Planning & Development Law, from Simmons Wolfhagen, was in attendance at the meeting for the purposes of answering questions from the Committee in relation to item 6.2.
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6.2 Notice of Motion - Code of Conduct - Bias and Conflict of Interest |
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SEXTON That 1. The Council note the advice provided by Simmons Wolfhagen dated 16 February 2018. 2. The Council write to the Director of Local Government expressing its concern with the materiality test in the Code of Conduct and in light of the advice from Simmons Wolfhagen, request the removal of the test from the code. 3. The Council provide the advice, by Simmons Wolfhagen dated 16 February 2018, to the Local Government Association of Tasmania for use in their global advice for newly elected members. |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That 1. The Council note the advice provided by Simmons Wolfhagen dated 16 February 2018. 2. The Council write to the Director of Local Government expressing its concern with the materiality test in the Code of Conduct and in light of the advice from Simmons Wolfhagen, request the removal of the test from the code. 3. The Council provide the advice, by Simmons Wolfhagen dated 16 February 2018, to the Local Government Association of Tasmania for use in their global advice for newly elected members.
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Delegation: Council
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6.3 Code for Tenders and Contracts - Tender and Quotation Exemption Reporting |
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DEPUTY LORD MAYOR That the recommendation contained in the report of the Group Manager Rates and Procurement and the Director Financial Services of 9 March 2018, be adopted with an additional clause to read as follows: “4. In all cases where the Council appoints an agent, the agent must be made aware of, and where applicable, comply with the Hobart Code for Tenders and Contracts policy.” |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That 1. A report of exemptions granted from the requirement to seek 3 written quotes be presented to the Finance and Governance Committee as at 31 March, 30 June, 30 September and 31 December each year. 2. The Council adopt the amended City of Hobart Code for Tenders and Contracts marked as Attachment A to item 6.3 of the Open Finance and Governance Committee agenda of 14 March 2018.. 3. The General Manager be authorised to finalise the City of Hobart Code for Tenders and Contracts and arrange for it to be made available to the public in paper format from the Council’s Customer Service Centre and in electronic format from Council’s website. 4. In all cases where the Council appoints an agent, the agent must be made aware of, and where applicable, comply with the Hobart Code for Tenders and Contracts policy. |
Delegation: Council
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SEXTON |
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MOTION CARRIED VOTING RECORD
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Delegation: Committee
Regulation 29(3) Local Government
(Meeting Procedures) Regulations 2015.
File Ref: 13-1-10
8.1 Meeting With The New UTAS Vice Chancellor
File Ref: F18/14404; 13-1-10
8.2 Clarifying the Council's Current Procurement Policy
File Ref: F18/20509; 13-1-10
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SEXTON |
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MOTION CARRIED VOTING RECORD
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Delegation: Committee
Section 29 of the Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10
No questions were asked at the meeting.
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The following items were discussed: -
Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting Item No. 2 Consideration of supplementary items to the agenda Item No. 3 Indications of pecuniary and conflicts of interest Item No. 4 Committee Action Status Report Item No. 4.1 Committee Actions - Status Report LG(MP)R 15(2)(d) and (f) Item No. 5 Questions Without Notice |
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SEXTON That the items be noted |
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MOTION CARRIED VOTING RECORD
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The Chairman adjourned the meeting at 6:25 pm to conduct the closed portion of the meeting.
The meeting reconvened at 6:27 pm.
Item 10 was then taken.
There being no further business the meeting closed at 6:28 pm.
TAKEN AS READ AND SIGNED AS A CORRECT RECORD
THIS
17th DAY OF april 2018.
CHAIRMAN