City
of hobart
MINUTES
Governance Committee Meeting
Open Portion
Tuesday, 10 October 2017 at 5:00pm
|
Minutes (Open Portion) Governance Committee Meeting |
Page 2 |
|
10/10/2017 |
|
APOLOGIES AND LEAVE OF ABSENCE
1. Co-Option of a Committee Member in the event of a vacancy
3. Consideration of Supplementary Items
4. Indications of Pecuniary and Conflicts of Interest
6.1 City of Hobart - Draft Customer Service Charter
7 Committee Action Status Report
7.1 Committee Actions - Status Report
9. Closed Portion of the Meeting
|
Minutes (Open Portion) Governance Committee Meeting |
Page 4 |
|
10/10/2017 |
|
Governance Committee Meeting (Open Portion) held on Tuesday, 10 October 2017 at 5.00 pm in the Lady Osborne Room, Town Hall.
COMMITTEE MEMBERS Ruzicka (Chairman) Deputy Lord Mayor Christie Cocker Thomas Reynolds
PRESENT: Alderman E R Ruzicka (Chairman), the Deputy Lord Mayor Alderman R G Christie and Alderman P S Cocker.
APOLOGIES: Nil.
LEAVE OF ABSENCE: Alderman D C Thomas. Alderman A M Reynolds. |
ALDERMEN Lord Mayor Hickey Zucco Briscoe Sexton Burnet Denison Harvey
|
No Aldermen were co-opted to the Committee.
The minutes of the Open Portion of the Governance Committee meeting held on Tuesday, 5 September 2017, be confirmed as an accurate record.
|
||||||||
MOTION CARRIED VOTING RECORD
The minutes were signed. |
Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.
That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.
No supplementary items were received.
|
Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.
Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.
No interest was indicated.
Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.
A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.
In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.
Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?
No items were transferred.
Delegation: Council
6.2 Proposed 2018 Council and Committee Meeting Schedule and Temporary City Planning Committee Delegation |
||||||||
DEPUTY LORD MAYOR That the recommendation contained in the report of the Manager Legal and Governance and the Acting Director Corporate Services of 5 October 2017, be adopted. |
||||||||
MOTION CARRIED VOTING RECORD
|
||||||||
COMMITTEE RESOLUTION: |
||||||||
That: 1. The proposed 2018 Council and Council Committee meeting schedule, marked as Attachment A to item 6.2 of the Open Governance Committee agenda of 10 October 2017, be adopted. 2. In the event that any urgent matters arise which cannot be accommodated within the 2018 meeting schedule, special meetings be convened as required. 3. The City Planning Committee be provided with the following delegation in order to facilitate the processing of planning permit applications during the Christmas period: (i) To determine all planning permit applications which would otherwise be determined by the Council, between 12 December 2017 and the first ordinary scheduled Council meeting in January 2018, in circumstances where it would not otherwise be possible to determine the application within the statutory time period required under Sections 57(6), 57(6A), 58(2) or 58(2A) of the Land Use Planning and Approvals Act 1993, and an extension of time cannot be obtained, unless an Alderman has requested the convening of a special meeting or meetings to determine the application.
|
Delegation: Council
COCKER |
||||||||
MOTION CARRIED VOTING RECORD
|
Delegation: Committee
Section 29 of the Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10
No questions were asked at the meeting.
9. Closed Portion of the Meeting
The following items were discussed: -
Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting Item No. 2 Consideration of supplementary items to the agenda Item No. 3 Indications of pecuniary and conflicts of interest Item No. 4 Reports Item No. 4.1 Council Policies - Protection for Aldermen and Staff LG(MP)R 15(2)(a) and e(i) Item No. 5 Committee Action Status Report Item No. 5.1 Committee Actions - Status Report LG(MP)R 15(2)(g) Item No. 6 Questions Without Notice |
||||||||
DEPUTY LORD MAYOR That the items be noted. |
||||||||
MOTION CARRIED VOTING RECORD
|
The Chairman adjourned the meeting at 5:04 pm to conduct the closed portion of the meeting.
The meeting reconvened at 5:10 pm.
Item 9 was then taken.
There being no further business the meeting closed at 5:11pm.
TAKEN AS READ AND SIGNED AS A CORRECT RECORD
THIS
28th DAY OF November 2017.
CHAIRMAN