Minutes (Open Portion)

Governance Committee Meeting

Page 2

5/9/2017

Minutes (Open Portion)

Governance Committee Meeting

Page 3

5/09/2017

AYES

NOES

Ruzicka

Deputy Lord Mayor Christie

Cocker

Thomas

THOMAS

The minutes of the Open Portion of the Governance Committee meeting held on Tuesday, 1 August 2017, the Special Governance Committee meeting held on Monday, 7 August 2017, the Special Governance Committee meeting held on Monday, 21 August 2017 and the Special Governance Committee meeting held on Monday, 4 September 2017, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

The minutes were signed.

6.1      Hobart not Highrise - Second Petition

THOMAS

That the recommendation contained in the report of the General Manager of 31 August 2017, be adopted, amended by the following:

1          That the word “necessary” be replaced by “appropriate” in clause 3 of the Motion. The clause to read as follows:

3.    The General Manager take all appropriate steps to facilitate the public meeting in accordance with the requirements of the Local Government Act 1993 and also in regard to logistics.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That:   1.    The Council note the petition submitted by Hobart Not Highrise received by the Council on 7 August 2017, which requests the following action by the Council:

(a)  Protect Hobart’s skyline and prevent oversized buildings obscuring views of the mountain and waterfront.

(b)  Support and defend the current planning rules for building height limits in Hobart, to avoid the problems with wind and shadow.

(c)   Reject the development applications for buildings that breach height limits, such as the Fragrance Group’s proposals for 2-6 Collins Street and 28-30 Davey Street.

(d)  Hold a public meeting as the first step for residents to vote on these issues in an electors poll under section 59 of the Local Government Act 1993.

2.    Noting that the number of signatories to the petition meet the criteria required under s 59 2 of the Local Government Act 1993, the Council resolve to hold a public meeting on Monday 16 October 2017 at 6.00pm at a venue to be determined.

3.    The General Manager take all appropriate steps to facilitate the public meeting in accordance with the requirements of the Local Government Act 1993 and also in regard to logistics.

4.    In resolving to conduct the public meeting, the Council note its statutory obligations as the local government planning authority.

5.    Hobart Not Highrise be advised of the Council’s decision.

6.2      Draft Vision Project Community Engagement Methodology

DEPUTY LORD MAYOR

That the recommendation contained in the report of the Project and Research Officer - Executive and Economic Development and  Group Manager Executive & Economic Development of 31 August 2017, be adopted.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That  the information be received and noted.

6.3      2016–17 Annual Plan Final Report - Period Ended 30 June 2017

BURNET

That the recommendation contained in the report of the Group Manager Executive & Economic Development of 28 August 2017, be adopted.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That the Council endorse the Annual Plan Final Report for the period ended 30 June 2017, marked as attachment A to item 6.3 of the (Open) Governance agenda of 5 September 2017.

6.4      By-Laws Review - Public Consultation Outcomes

THOMAS

That the recommendation contained in the report of the General Manager of 31 August 2017, be adopted.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That:   1.    The Council resolve (by an absolute majority) of its intention to make the following by-laws, specifically:

·       Public Spaces By-law, marked as attachment A to item 6.4 of the Open Governance agenda of 5 September 2017 ;

·       Infrastructure By-law, marked as attachment B to item 6.4 of the Open Governance agenda of 5 September 2017;

·       Car Parks By-law marked as attachment C to item 6.4 of the Open Governance agenda of 5 September 2017;

·       Environmental Health By-law marked as attachment D to item 6.4 of the Open Governance agenda of 5 September 2017;  and

·       Waste Management By-law, marked as attachment E to item 6.4 of the Open Governance agenda of 5 September 2017.

2.    The Council delegate authority to the General Manager to prepare Regulatory Impact Statements for each of the by-laws listed above, with the view to presenting these and the five by-laws to the Director of Local Government for a certificate of approval, pursuant to section 156A of the Local Government Act 1993.

3.    Subject to a certificate of approval from the Director of Local Government, the Council delegate authority to the General Manager to give notice of the proposed by-law in order to advertise a further public consultation process, whereby the by-laws and associated regulatory impact statements are made available for inspection and comment.

6.5      City of Hobart - Draft Customer Service Charter

BURNET

That the recommendation contained in the report of the Group Manager City Government and Customer Relations of 31 August 2017, be adopted.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That:   1.    The revised draft Customer Service Charter, shown as attachment B to item 6.5 of the (Open) Governance agenda of 5 September 2017, be endorsed for public comment for a four week period.

2.    Following the comment period, a further report be provided presenting the results of the consultation.

3.    Following the implementation of the organisation’s customer request management system, scheduled to occur in April 2018, the Charter be further reviewed to include the revised customer management arrangements available through that business system.

6.6      Conference Reporting - Local Government Association of Tasmania - Annual General Meeting and Workshops - 26 - 28 July 2017

THOMAS

That the recommendation contained in the report of the General Manager of 30 August 2017, be adopted, amended by the following:

1      The addition of clauses to read as follows:

(i)     Dr Greg Moore’s presentation be forwarded to Council’s City Parks and Amenity Division and considered by City Infrastructure Division in addressing trees as assets.

(ii)    Dr Susan Fayad’s presentation Historic Urban Landscape (HUL) be forwarded for consideration on promoting Hobart’s Heritage Precincts to the Council’s Cultural Heritage officers and consideration be given to a possible lunchtime presentation.

(iii)   Mr Stephen Yarwood’s presentation be considered by Council’s Economic Development unit with particular reference to data as the “new oil”

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That the information be received and noted.

(i)            Dr Greg Moore’s presentation be forwarded to Council’s Park Staff and considered by City Infrastructure staff in addressing trees as assets.

(ii)          Dr Susan Fayad’s presentation Historic Urban Landscape (HUL) b forwarded for consideration on promoting Hobart’s Heritage Precincts to the Council’s Cultural Heritage officers with a possible lunchtime presentation.

(iii)         Mr Stephen Yarwood’s presentation be considered by Council’s Economic Development unit with particular reference to data as the “new oil”.

7.1      Committee Actions - Status Report

THOMAS

That the recommendation contained in the report of the Acting Executive Officer Corporate Services of 31 August 2017, be adopted.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That the information be received and noted.