Minutes of Special Community, Culture and Events Committee Meeting

Minutes (Open Portion)

Special Community, Culture and Events Committee Meeting

Page 3

4/09/2017

Special Community, Culture and Events Committee Meeting (Open Portion) held on Monday, 4 September 2017 at 4:20 pm in the Lady Osborne Room.

COMMITTEE MEMBERS

Harvey (Chairman)

Zucco

Sexton

Cocker

Thomas

PRESENT: Alderman W F Harvey (Chairman), Aldermen M Zucco, P S Cocker, E R Ruzicka, H C Burnet, the Lord Mayor Alderman S L Hickey, the Deputy Lord Mayor Alderman R G Christie, Aldermen J R Briscoe and A M Reynolds.

APOLOGIES: Alderman P T Sexton.

LEAVE OF ABSENCE: Nil.

ALDERMEN

Lord Mayor Hickey

Deputy Lord Mayor Christie

Briscoe

Ruzicka

Burnet

Reynolds

Denison

Alderman Burnet was co-opted to the Committee

Alderman Ruzicka was co-opted to the Committee for items 2 to 4.1

The Lord Mayor Hickey was co-opted to the Committee for item 5.

Alderman Zucco was present for Items 1 to 3 and left the meeting at 4:25 pm and returned at 4:30 pm for items 4.1 to 5.

1. Co-Option of a Committee Member in the event of a vacancy

COCKER

That Aldermen Ruzicka be co-opted to the Committee for items 2 to 4.1 and Alderman Burnet be co-opted to the Committee for item 2 to 5.1.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Zucco
Cocker

BURNET

That Lord Mayor Hickey be co-opted to the Committee for item 5.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Zucco
Cocker
Burnet

2. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

No interest was indicated.

3. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No Items were transferred.

4 Reports

4.1 The Taste of Tasmania 2017-18

File Ref: F17/102651; 17/32

BURNET

That the recommendation contained in the report of the Director Community Development of 1 September 2017, be adopted.

Amendment

RUZICKA

That a further clause be added, to read as follows:

8. That Council investigate characterisation of monies treated as a loss be considered to be treated as a grant similar to other festivals and events.

AMENDMENT CARRIED

VOTING RECORD

AYES	NOES
Harvey	Zucco
Ruzicka	Cocker
Burnet

SUBSTANTIVE MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey	Zucco
Cocker
Ruzicka
Burnet

COMMITTEE RESOLUTION:

That: 1. The Council deliver The Taste of Tasmania in 2017-18 in line with the current event format, taking into consideration key patron and stallholder feedback, with a revised approach for future years to be presented to the Council in early 2018.

2. The Council approve the changes to the Terms of Reference for The Taste of Tasmania Advisory Group, marked as Attachment B to item 4.1 of the Special Open Community, Culture and Events Committee agenda of 4 September 2017, that include:

i) An ongoing term of office.

ii) Inclusion of the Chairman of the Community, Culture and Events Committee (or the Committee of Council responsible for the oversight of The Taste of Tasmania) as an ex officio member.

iii) All necessary operational decisions and actions (such as ticket pricing, marketing, planning, and sponsorship procurement) to deliver The Taste of Tasmania within Council approved budget parameters be delegated to the General Manager.

3. The fixed stallholders’ fees and other charges for the 2017-18 Taste of Tasmania remain the same as 2016-17 fees, and the variable site fee be reduced from 10% to 5% of gross stallholder onsite turnover, as shown in the fees and charges schedule for the 2017-18 event, marked as Attachment C to item 4.1 of the Special Open Community, Culture and Events Committee agenda of 4 September 2017.

4. The variable site fees be collected using the same ‘honour’ based system applied in 2016-17, featuring a cash and EFTPOS based transactional system with stallholders utilising their own EFTPOS and Point of Sale systems.

5. The loss in income associated with the reduction in the variable stallholder site fee in the order of $185,000 be offset as part of a formal approach for sponsorship to the Tasmanian Government seeking a total of $250,000 in cash and in-kind support.

6. The General Manager be delegated the authority to undertake all actions necessary to enact the actions and recommendations detailed in this report, including any amendments to stallholder agreement terms and conditions, as required.

7. The Lord Mayor and the Chairman of the Community, Culture and Events Committee be authorised to make any necessary media statements at the appropriate times.

8. That Council investigate characterisation of monies treated as a loss be considered to be treated as a grant similar to other festivals and events.

Delegation: Council

5 Motions of which Notice has been Given

5.1 City of Hobart Christmas Carols

File Ref: F17/104161; 13-1-9

ZUCCO

That in accordance with Council’s policy, the following Notice of Motion which was adopted by the Community, Culture and Events Committee , be considered by the Council.

MOTION DEFEATED

VOTING RECORD

AYES	NOES
Zucco	Harvey
	Cocker
	Lord Mayor Hickey
	Burnet

COMMITTEE RECOMMENDATION:

That the following Motion, which was defeated at the Committee meeting, be referred to the Council for determination:

That an URGENT report be prepared for Council to reconsider conducting a major Christmas Carols event at either St David’s Park, The Botanical Gardens or any other possible site in the Hobart Municipality. The report includes options and indicative costings for an event to be held for the 2017 Christmas period

That the already approved community events continue as planned.

That a further report be prepared for the Beaumaris Zoo site to be used as an outdoor entertainment venue, including the Carols and other the scale of events which could be accommodated on the site.

The report also includes infrastructure/site improvement requirements and indicative costings.

Delegation: Council

There being no further business the meeting closed at 4:48 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
13^th DAY OF September 2017.

CHAIRMAN