Minutes of Finance Committee Meeting

Minutes (Open Portion)

Finance Committee Meeting

Page 3

14/06/2017

Finance Committee Meeting (Open Portion) held on Wednesday, 14 June 2017 at 5.00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Thomas (Chairman)

Deputy Lord Mayor Christie

Zucco

Ruzicka

Sexton

PRESENT: Alderman D C Thomas (Chairman), Aldermen M Zucco, E R Ruzicka and H C Burnet.

APOLOGIES: Deputy Lord Mayor Alderman Christie.

LEAVE OF ABSENCE: Nil.

ALDERMEN

Lord Mayor Hickey

Briscoe

Burnet

Cocker

Reynolds

Denison

Harvey

Alderman Burnet was co-opted to the meeting.

Alderman Zucco left the meeting at
5.34 pm and was not in attendance for items 9.

1. Co-Option of a Committee Member in the event of a vacancy

RUZICKA

That Alderman Burnet be co-opted to the Committee.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Zucco
Ruzicka

2. Confirmation of Minutes

RUZICKA

The minutes of the Open Portion of the Finance Committee meeting held on Tuesday, 16 May 2017, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Zucco
Ruzicka
Burnet

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

No interest was indicated

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6 Reports

6.1 Sandy Bay Bathing Pavilion Update

File Ref: F17/58791

PROCEDURAL MOTION

RUZICKA

That the matter be deferred to allow officers to explore the possibility of a form of collaboration between Mr Dirk Bolt and Terroir regarding the proposed design and any cost implications.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Zucco
Ruzicka
Burnet

COMMITTEE RESOLUTION:

That the matter be deferred to allow officers to explore the possibility of a form of collaboration between Mr Dirk Bolt and Terroir regarding the proposed design and any cost implications.

Delegation: Committee

6.2 Debts Deemed to be Uncollectable - Director, Monetary Penalties Enforcement Service

File Ref: F17/58408

BURNET

That the recommendation contained in the report of the Group Manager Parking Operations and the Director Financial Services of 8 June 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas	Zucco
Ruzicka
Burnet

COMMITTEE RESOLUTION:

That: 1. 2,124 infringements with a referred value of $272,258.80 that have been deemed to be uncollectable by the Director, Monetary Penalties be written-off.

2. All future infringements deemed to be uncollectable by the Director, Monetary Penalties be included in the Six Monthly Infringement Debt Write-Off report.

Delegation: Committee

6.3 Outstanding Long Term Permit Parking Debts as at 31 May 2017

File Ref: F17/55137

RUZICKA

That the recommendation contained in the report of the Manager Finance and Director Financial Services of 5 June 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Zucco
Ruzicka
Burnet

COMMITTEE RESOLUTION:

That the information contained in the memorandum of the Manager Finance and Director Financial Services of 14 June 2017 titled “Outstanding Long Term Parking Debts as at 31 May 2017” be received and noted.

Delegation: Committee

6.4. Review of Parking - North Hobart

File Ref: F17/55339

Amendment

Ruzicka

That: 1. An internal working group be established to review the parking needs and availability in North Hobart in the context of the Transport Strategy.

(i) The internal working group include appropriate officers and Aldermen Zucco, Ruzicka, Burnet and Thomas and any other Aldermanic nominations.

2. The Council approve the following to be pursued immediately:

· The review of on-street parking time limits in Elizabeth Street and streets adjoining the restaurant strip;

· The possible installation of parking meters and in ground sensors in Elizabeth Street between Warwick and Federal Streets; and

· The introduction of evening and weekend parking Officer patrols.

3. Within 6 months, and following consultation with the wider community and the North Hobart Traders Group, the Internal working group report back to the Council with the findings of the review, including a list of suggested actions to improve the parking availability and a copy of this report.

4. The list of actions include income and expenditure estimates and timeframes for implementation.

5. The Committee’s resolution be published in the Open portion of the meeting minutes, with the elements of the Report that are not confidential in nature, being made publicly available.

AMENDMENT CARRIED

VOTING RECORD

AYES	NOES
Thomas
Zucco
Ruzicka
Burnet

COMMITTEE RESOLUTION:

That: 1. An internal working group be established to review the parking needs and availability in North Hobart in the context of the Transport Strategy.

(ii) The internal work group include Aldermen Zucco, Ruzicka, Burnet and Thomas and any other Aldermanic nominations.

2. The Council approve the following to be pursued immediately:

· The review of on-street parking time limits in Elizabeth Street and streets adjoining the restaurant strip;

· The possible installation of parking meters and in ground sensors in Elizabeth Street between Warwick and Federal Streets; and

· The introduction of evening and weekend parking Officer patrols.

4. The list of actions include income and expenditure estimates and timeframes for implementation.

5. The Committee’s resolution be published in the Open portion of the meeting minutes, with the elements of the Report that are not confidential in nature, being made publicly available.

Delegation: Council

7 Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F17/57993

RUZICKA

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Zucco
Ruzicka
Burnet

8. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

No questions were asked at the meeting.

9. Closed Portion of the Meeting

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Reports

Item No. 4.1 Write-Off Of Debts

LG(MP)R 15(2)(g)

Item No. 4.2 Outstanding Sundry Debts as at 31 May 2017

LG(MP)R 15(2)(g)

Item No. 5 Committee Action Status Report

Item No. 5.1 Committee Actions - Status Report

LG(MP)R 15(2)(d) and (f)

Item No. 5.3 Lease - 3-5 Morrison Street

LG(MP)R 15(2)(f)

Item No. 6 Questions Without Notice

BURNET That the items be noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Ruzicka
Burnet

The Chairman adjourned the meeting at 5:10 pm to conduct the closed portion of the meeting.

The meeting reconvened at 5:38 pm.

Item no. 9 was then taken.

There being no further business the meeting closed at 5:38 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
18^th DAY OF JULY 2017.

CHAIRMAN