Minutes of Special Community, Culture and Events Committee Meeting

Minutes (Open Portion)

Special Community, Culture and Events Committee Meeting

Page 3

23/1/2017

Minutes of the Special Community, Culture and Events Committee Meeting (Open Portion) held on Monday, 23 January 2017 at 4.00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Sexton (Chairman)

Zucco

Cocker

Thomas

Harvey

PRESENT:

Alderman P T Sexton (Chairman), Aldermen P S Cocker, D C Thomas,

W F Harvey, the Lord Mayor Alderman

S L Hickey, the Deputy Lord Mayor Alderman R G Christie, Aldermen J R Briscoe, E R Ruzicka and H C Burnet.

APOLOGIES: Alderman M Zucco

LEAVE OF ABSENCE: Nil

ALDERMEN

Lord Mayor Hickey

Deputy Lord Mayor Christie

Briscoe

Ruzicka

Burnet

Reynolds

Denison

The Lord Mayor was co-opted to the committee.

1. Co-Option of a Committee Member in the event of a vacancy

THOMAS

That the Lord Mayor be co-opted to the committee.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sexton
Cocker
Thomas
Harvey

2. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

No interest was indicated.

3. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

4 Reports

4.1 Silent Film Festival - Partnership Request

File Ref: F17/3626; 15/60-029

COCKER

That the recommendation contained in the report of the Acting Director Community Development of 19 January 2017, be adopted.

AMENDMENT

THOMAS

That it be a condition of the grant that any net profit be directed to a charity of the State Cinema’s choice.

AMENDMENT LOST

VOTING RECORD

AYES	NOES
Sexton	Cocker
Thomas	Harvey
	Lord Mayor Hickey

MOTION CARRIED

VOTING RECORD

AYES	NOES
Cocker	Sexton
Thomas
Harvey
Lord Mayor Hickey

COMMITTEE RESOLUTION:

That: 1. The Council partner with the State Cinema for the staging of the Silent Film event in the Town Hall on 26 February 2017 by providing free usage of the Town Hall ballroom and the provision and installation of blackout materials to the windows.

(i) The event be promoted as the finale to the Town Hall 150^th Sesquicentenary celebrations;

2. The value of the support of $2,965 be attributed to the Town Hall Sesquicentenary activity of the Economic Development function in the 2016/2017 Annual Plan.

3. The funding provided by the City of Hobart be recorded in the relevant Annual Reports in accordance with the Council’s policy in relation to the disclosure of grants and benefits.

Delegation: Council

5. Closed Portion of the Meeting

The following items were discussed: -

Item No. 1 Indications of pecuniary and conflicts of interest

Item No. 2 Reports

Item No. 2.1 North Melbourne Football Club - Community Engagement Partnership Request

LG(MP)R 15(2)(g)

THOMAS

That the items be noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sexton
Cocker
Thomas
Harvey
Lord Mayor Hickey

The Chairman adjourned the meeting at 4.12 pm to conduct the closed portion of the meeting.

The meeting was reconvened at 4.44 pm.

Item 5 was then taken.

There being no further business the meeting closed at 4.44 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
8^th DAY OF February 2017.

CHAIRMAN