Minutes of Parks and Recreation Committee Meeting

Minutes (Open Portion)

Parks and Recreation Committee Meeting

Page 3

8/9/2016

Parks and Recreation Committee Meeting (Open Portion) held on Thursday, 8 September 2016 at 5:01 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Reynolds (Chairman)

Briscoe

Ruzicka

Sexton

Harvey

APOLOGIES: Nil

LEAVE OF ABSENCE: Nil

PRESENT: Alderman A M Reynolds (Chairman), Aldermen J R Briscoe, E R Ruzicka, P T Sexton and W F Harvey.

ALDERMEN

Lord Mayor Hickey

Deputy Lord Mayor Christie

Zucco

Burnet

Cocker

Thomas

Denison

1. Co-Option of a Committee Member in the event of a vacancy

No Aldermen were co-opted to the committee.

2. Confirmation of Minutes

That the minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 11 August 2016 and the Special Parks and Recreation Committee meeting held on Monday, 22 August 2016, were submitted for confirmation as an accurate record.

Briscoe That the minutes be signed.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Reynolds
Briscoe
Ruzicka
Sexton
Harvey

COMMITTEE RESOLUTION:

Delegation: Committee

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6 Reports

6.1 416 Churchill Avenue, Sandy Bay - Request for Easement - TasNetworks

File Ref: F16/97276; 1825899

That the recommendation contained in the report of the Park Planner, Group Manager Open Space and Director Parks and City Amenity of 2 September 2016, be adopted.

Ruzicka That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Reynolds
Briscoe
Ruzicka
Sexton
Harvey

COMMITTEE RESOLUTION:

That: 1. The Council approve the creation of an easement over its land at 416 Churchill Avenue, Sandy Bay, in favour of TasNetworks.

(i) The approval be conditional upon the easement being substantially in accordance with TasNetworks ‘Proposed Mains Plan AS-25661’ and ‘Site and Locality Plan AS-25634’, marked as Attachments B & C to item 6.1 of the Open Parks and Recreation Committee agenda of 8 September 2016.

2. The General Manager be authorised to negotiate the terms and conditions of the easement and the potential transfer of TasNetworks land, known as 416A Churchill Avenue, Sandy Bay (CT 37513/1), to the City.

3. TasNetworks be required to undertake all works, documentation and complete the easement registration at its own cost.

Delegation: Council

7 Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F16/100780

That the information be received and noted.

Ruzicka That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Reynolds
Briscoe
Ruzicka
Sexton
Harvey

COMMITTEE RESOLUTION:

That the information be received and noted.

Delegation: Committee

8. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

8.1 Salamanca Lawns

File Ref: 13-1-10

SEXTON

Question: (i) What is the cost of replacement/repair of the Salamanca Lawns over the past 3 years?

(ii) How much time have the Salamanca Lawns not been available to the public due to lawn replacement/repair over the past 3 years?

(iii) What information have the Council officers been able to obtain about the use of grass cell technology such as that used in high traffic grassed areas in Australia and across the world?

(iv) Why has the Hobart City Council not used grass cell technology in the central areas of Salamanca Lawns such as the areas that are currently being replaced, which are well away from the trees on the Lawn?

Answer: The Director Park and City Amenity took the questions on notice.

9. Closed Portion of the Meeting

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Reports

Item No. 4.1 Disposal of Council Assets

LG(MP)R 15(2)(c)(i)

Item No. 4.2 The Springs Development

LG(MP)R 15(2)(b)

Item No. 4.3 Water Polo Tasmania

LG(MP)R 15(2)(c)(i)

Item No. 5.1 Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 6 Questions without notice

Sexton

That the items be noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Reynolds
Briscoe
Ruzicka
Sexton
Harvey

COMMITTEE RESOLUTION:

That the items be noted.

Delegation: Committee

The Chairman adjourned the meeting at 5.04 pm to conduct the closed portion of the meeting.

The meeting was reconvened at 5.45 pm.

Item 9 was then taken.

There being no further business the meeting closed at 5.45 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS

13^th DAY OF OCTOBER 2016.

CHAIRMAN