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City of hobart

MINUTES

Community, Culture and Events Committee Meeting

 

Open Portion

 

Thursday, 1 September 2022 at 5:33pm

 


DRAFT

Minutes (Open Portion)

Community, Culture and Events Committee Meeting

Page 2

 

1/9/2022

 

 

 ORDER OF BUSINESS

 

APOLOGIES AND LEAVE OF ABSENCE

1.        Co-Option of a Committee Member in the event of a vacancy  3

2.        Confirmation of Minutes. 3

3.        Consideration of Supplementary Items. 4

4.        Indications of Pecuniary and Conflicts of Interest. 4

5.        Transfer of Agenda Items. 4

6.        Committee Action Status Report. 5

6.1     Committee Actions - Status Report 5

7.        Responses to Questions without Notice. 5

8.        Questions without Notice. 6

9.        Closed Portion of the Meeting.. 6

 


DRAFT

Minutes (Open Portion)

Community, Culture and Events Committee Meeting

Page 8

 

1/09/2022

 

 

Community, Culture and Events Committee Meeting (Open Portion) held on Thursday, 1 September 2022 at 5.33 pm in the Council Chamber, Town Hall.

 

This meeting of the Community Culture and Events Committee is held in accordance with a Notice issued by the Premier on 31 March 2022 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.

 

The title Chief Executive Officer is a term of reference for the General Manager as appointed by Council pursuant s.61 of the Local Government Act 1993 (Tas).

 

COMMITTEE MEMBERS

Councillor Dr Z Sherlock (Chairman)

Alderman Dr P T Sexton

Councillor W F Harvey

Councillor M Dutta

Councillor J Fox

 

PRESENT: Councillor Dr Z Sherlock (Chairman), Councillors W F Harvey, M Dutta, the Lord Mayor Councillor A M Reynolds, and the Deputy Lord Mayor Councillor H Burnet.

 

APOLOGIES: Nil.

 

LEAVE OF ABSENCE: Nil.

 

 

NON-MEMBERS

Lord Mayor Councillor A M Reynolds

Deputy Lord Mayor Councillor H Burnet

Alderman M Zucco

Alderman J R Briscoe

Alderman D C Thomas

Alderman S Behrakis

Councillor W Coats

 

 

 

 

1.       Co-Option of a Committee Member in the event of a vacancy

 

HARVEY

 

That the Lord Mayor and Deputy Lord Mayor be co-opted to the Committee.

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Sherlock

 

Harvey

 

Dutta

 

 

2.       Confirmation of Minutes

 

 

DUTTA

 

The minutes of the Open Portion of the Community, Culture and Events Committee meeting held on Thursday, 4 August 2022, be confirmed as an accurate record.

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Sherlock

 

Harvey

 

Dutta

 

Lord Mayor Reynolds

 

Deputy Lord Mayor Burnet

 

 

 

 

The minutes were signed.

 

3.       Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

 

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the Chief Executive Officer.

 

No supplementary items were received.

 

 

4.       Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

 

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

 

No interest was indicated.

 

 

5.       Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

 

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

 

In the event that the Committee transfer an item to the closed portion, the reasons for doing so should be stated.

 

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

 

No items were transferred.

 

6.       Committee Action Status Report

 

6.1      Committee Actions - Status Report

            File Ref: F22/84420; 16/118

 

HARVEY

 

That the information be received and noted.

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Sherlock

 

Harvey

 

Dutta

 

Lord Mayor Reynolds

 

Deputy Lord Mayor Burnet

 

 

 

 

 

 

 

7.       Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

 

7.1    Crowther Reinterpreted - Purcell Report

          File Ref: F22/79169; 13-1-10

Memorandum of the Director City Futures of 19 August 2022.

7.2    Crowther Reinterpreted - Report

          File Ref: F22/79172; 13-1-10

Memorandum of the Director City Futures of 19 August 2022.

 

DEPUTY LORD MAYOR BURNET

 

That the information be received and noted.

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Sherlock

 

Harvey

 

Dutta

 

Lord Mayor Reynolds

 

Deputy Lord Mayor Burnet

 

 

 

 

Delegation:     Committee

 

8.       Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

 

8.1      Councillor Dutta - Elected Member - Information Dissemination

            File Ref: 13-1-10

 

Question:    Can the Director advise what procedures and processes are set in train when an elected member communicates misinformation, is that a process for counselling, how is that dealt with?

Answer:    The Director City Futures took the question on notice

 

 

9.       Closed Portion of the Meeting

 

 

HARVEY

 

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:  

 

·         Confirm the minutes of the Closed portion of the meeting

·         Questions without notice in the Closed portion

 

The following items were discussed: -

 

Item No. 1          Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2          Consideration of supplementary items to the agenda

Item No. 3          Indications of pecuniary and conflicts of interest

Item No. 4          Reports

Item No. 4.1       Taste of Summer Partnership Proposal

LG(MP)R 15(2)(c)(iii)

Item No. 5          Committee Action Status Report

Item No. 5.1       Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 6          Questions Without Notice

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Sherlock

 

Harvey

 

Dutta

 

Lord Mayor Reynolds

 

Deputy Lord Mayor Burnet

 

 

 

 

 

Delegation:     Committee

 

 

There being no further business the Open portion of the meeting closed at 5.37pm.

 

 

 

 

 

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
29th DAY OF SEPTEMBER 2022.

CHAIRMAN