City of hobart

 

 

 

 

AGENDA

Community, Culture and Events Committee Meeting

 

Open Portion

 

Thursday, 1 September 2022

 

at 5.30 pm

Council Chamber, Town Hall

 

 

 

Working together to make Hobart a better place for the community. 

The Council is:

 

People	We care about people – our community, our customers and colleagues.
Teamwork	We collaborate both within the organisation and with external stakeholders drawing on skills and expertise for the benefit of our community.
Focus and Direction	We have clear goals and plans to achieve sustainable social, environmental and economic outcomes for the Hobart community.
Creativity and Innovation	We embrace new approaches and continuously improve to achieve better outcomes for our community.
Accountability	We are transparent, work to high ethical and professional standards and are accountable for delivering outcomes for our community.

 

 

	Agenda (Open Portion) Community, Culture and Events Committee Meeting	Page 3
	1/9/2022

 

 

Business listed on the agenda is to be conducted in the order in which it is set out, unless the committee by simple majority determines otherwise.

 

APOLOGIES AND LEAVE OF ABSENCE

1.        Co-Option of a Committee Member in the event of a vacancy  4

2.        Confirmation of Minutes. 4

3.        Consideration of Supplementary Items. 4

4.        Indications of Pecuniary and Conflicts of Interest. 5

5.        Transfer of Agenda Items. 5

6.        Committee Action Status Report. 6

6.1     Committee Actions - Status Report 6

7.        Responses to Questions Without Notice. 12

7.1     Crowther Reinterpreted - Purcell Report 13

7.2     Crowther Reinterpreted - Report 15

8.        Questions Without Notice. 17

9.        Closed Portion Of The Meeting.. 18

 

	Agenda (Open Portion) Community, Culture and Events Committee Meeting	Page 4
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Community, Culture and Events Committee Meeting (Open Portion) held Thursday, 1 September 2022 at 5.30 pm in the Council Chamber, Town Hall.

 

This meeting of the Community Culture and Events Committee is held in accordance with a Notice issued by the Premier on 31 March 2022 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.

 

The title Chief Executive Officer is a term of reference for the General Manager as appointed by Council pursuant s.61 of the Local Government Act 1993 (Tas).

 

COMMITTEE MEMBERS Councillor Dr Z Sherlock (Chairman) Alderman Dr P T Sexton Councillor W F Harvey Councillor M Dutta Councillor J Fox   NON-MEMBERS Lord Mayor Councillor A M Reynolds Deputy Lord Mayor Councillor H Burnet Alderman M Zucco Alderman J R Briscoe Alderman D C Thomas Alderman S Behrakis Councillor W Coats

Apologies:     Leave of Absence: Nil

 

 

The minutes of the Open Portion of the Community, Culture and Events Committee meeting held on Thursday, 4 August 2022, are submitted for confirming as an accurate record.

 

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation   That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the Chief Executive Officer.

 

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

 

Members of the Committee are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

 

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

 

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

 

In the event that the Committee transfer an item to the closed portion, the reasons for doing so should be stated.

 

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

 

Item No. 6.1	Agenda (Open Portion) Community, Culture and Events Committee Meeting	Page 6
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A report indicating the status of current decisions is attached for the information of Elected Members.

REcommendation

That the information be received and noted.

Delegation:      Committee

 

 

Attachment a:             Community, Culture and Events Committee - Open Status Report    

Item No. 6.1

Agenda (Open Portion) Community, Culture and Events Committee Meeting - 1/9/2022

Page 11 ATTACHMENT a

 

 

Item No. 7.1	Agenda (Open Portion) Community, Culture and Events Committee Meeting	Page 12
	1/9/2022

 

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

 

The Chief Executive Officer reports:-

 

“In accordance with the procedures approved in respect to Questions Without Notice, the following responses to questions taken on notice are provided to the Committee for information.

 

The Committee is reminded that in accordance with Regulation 29(3) of the Local Government (Meeting Procedures) Regulations 2015, the Chairman is not to allow discussion or debate on either the question or the response.”

 

7.1    Crowther Reinterpreted - Purcell Report

Memorandum of the Director City Futures of 19 August 2022.

7.2    Crowther Reinterpreted - Report

Memorandum of the Director City Futures of 19 August 2022.

 

 

That the information be received and noted.

 

Delegation:      Committee

 

Item No. 7.1	Agenda (Open Portion) Community, Culture and Events Committee Meeting	Page 13
	1/9/2022

 

memorandum:      Lord Mayor
Deputy lord Mayor
Elected members

 

Crowther Reinterpreted - Purcell Report

 

Meeting: Community, Culture and Events Committee	Meeting date: 4 August 2022
Raised by: Councillor Coats

 

Question:

 

Can the Director advise if the Purcell report was written on the 16 June 2022 and was the Purcell report released to the elected members after the 29 June 2022?

 

Response:

 

The Purcell report was received on the 16 June 2022.  It was then included as an attachment to the Council report that was attached to the Open Community, Culture and Events Committee meeting agenda of the 4 August 2022, that was released to the Elected Members on Friday 29 July 2022. The Council report includes reference to the Purcell report and provides broader historical and legislative context within which this work needs to be considered.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Katy Cooper Director City Futures

 

Date:                            19 August 2022

File Reference:          F22/79169; 13-1-10

 

 

  

Item No. 7.2	Agenda (Open Portion) Community, Culture and Events Committee Meeting	Page 15
	1/9/2022

 

 

 

memorandum:      Lord Mayor
Deputy lord Mayor
Elected members

 

Crowther Reinterpreted - Report

 

Meeting: Community, Culture and Events Committee	Meeting date: 4 August 2022
Raised by: Councillor Dutta

 

Question:

 

Can the Director advise if a report was already written by staff to be despatched to the elected members before 29 June 2022?

If there was a report as claimed by Alderman Briscoe who was the author of the report?

Why was it that Alderman Briscoe was denied a copy of the report into the future of the Crowther statue?

When was the final report written into the future of the Crowther statue and despatched to the elected members, was it before the 29 June 2022 or after?

 

 

Response:

 

The response to the Crowther Reinterpreted project had been in development for at least 6 weeks prior to the release date as engagement information was gathered, independent advice obtained and all submissions from external parties received and collated.

 

The Council report was not finalised until the day of publication (Friday 29th July). Once the report was finalised it was approved by the CEO for publication on the agenda for consideration at the Community, Culture and Events Committee meeting on the 4 August 2022.

 

Alderman Briscoe could not be sent the report as it was not a report at the time of his request.  It was a draft document, pending feedback from a range of Council officers, waiting to being sent to the Executive Leadership team for review.

 

The document also required key inputs from the workshop held with Elected Members on the 27 July 2022 as well as finalisation of all references and recommendations.

 

The authors - the relevant Council officers - have remained the same throughout the report writing process.

 

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Katy Cooper Director City Futures

 

Date:                            19 August 2022

File Reference:          F22/79172; 13-1-10

 

 

 

	Agenda (Open Portion) Community, Culture and Events Committee Meeting	Page 16
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Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

 

An Elected Member may ask a question without notice of the Chairman, another Elected Member, the Chief Executive Officer or the Chief Executive Officer’s representative, in line with the following procedures:

1.         The Chairman will refuse to accept a question without notice if it does not relate to the Terms of Reference of the Council committee at which it is asked.

2.         In putting a question without notice, an Elected Member must not:

(i)    offer an argument or opinion; or

(ii)   draw any inferences or make any imputations – except so far as may be necessary to explain the question.

3.         The Chairman must not permit any debate of a question without notice or its answer.

4.         The Chairman, Elected Members, Chief Executive Officer or Chief Executive Officer’s representative who is asked a question may decline to answer the question, if in the opinion of the respondent it is considered inappropriate due to its being unclear, insulting or improper.

5.         The Chairman may require a question to be put in writing.

6.         Where a question without notice is asked and answered at a meeting, both the question and the response will be recorded in the minutes of that meeting.

7.         Where a response is not able to be provided at the meeting, the question will be taken on notice and

(i)    the minutes of the meeting at which the question is asked will record the question and the fact that it has been taken on notice.

(ii)   a written response will be provided to all Elected Members, at the appropriate time.

(iii)  upon the answer to the question being circulated to Elected Members, both the question and the answer will be listed on the agenda for the next available ordinary meeting of the committee at which it was asked, where it will be listed for noting purposes only.

 

	Agenda (Open Portion) Community, Culture and Events Committee Meeting	Page 17
	1/9/2022

 

 

 

 

RECOMMENDATION   That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:     ·         Confirm the minutes of the Closd portion of the meeting ·         Quesitons without notice in the Cosed portion ·         Partnership proposal   The following items are listed for discussion:-   Item No. 1          Minutes of the last meeting of the Closed Portion of the Committee Meeting Item No. 2          Consideration of supplementary items to the agenda Item No. 3          Indications of pecuniary and conflicts of interest Item No. 4          Reports Item No. 4.1       Taste of Summer Partnership Proposal LG(MP)R 15(2)(c)(iii) Item No. 5          Committee Action Status Report Item No. 5.1       Committee Actions - Status Report LG(MP)R 15(2)(g) Item No. 6          Questions Without Notice