Minutes of Parks and Recreation Committee Meeting

Minutes (Open Portion)

Parks and Recreation Committee Meeting

Page 3

18/08/2022

Parks and Recreation Committee Meeting (Open Portion) held on Thursday, 18 August 2022 at 5:15 pm in the Council Chamber, Town Hall.

This meeting of the Parks and Recreation Committee is held in accordance with a Notice issued by the Premier on 3 April 2020 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.

The title Chief Executive Officer is a term of reference for the General Manager as appointed by Council pursuant s.61 of the Local Government Act 1993 (Tas).

COMMITTEE MEMBERS

Alderman J R Briscoe (Chairman)

Deputy Lord Mayor Councillor H Burnet

Alderman D C Thomas

Councillor J Fox

Councillor Dr Z E Sherlock

PRESENT: Alderman J R Briscoe (Chairman), The Deputy Lord Mayor Councillor H Burnet, Councillors J Fox, Dr Z E Sherlock and W Coats.

APOLOGIES:

Alderman D C Thomas

LEAVE OF ABSENCE: Nil.

NON-MEMBERS

Lord Mayor Councillor A M Reynolds

Alderman M Zucco

Alderman Dr P T Sexton

Councillor W F Harvey

Alderman S Behrakis

Councillor M S C Dutta

Councillor W N S Coats

The Deputy Lord Mayor retired from the meeting at 5.36pm during the discussion of item 6.2 due to technical issues and did not vote on items 6.2 to 10 inclusive.

Councillor Sherlock retired from the meeting at 5.57pm during the discussion of item 6.2 and did not vote on items 6.2 to 10 inclusive.

Councillor Coats was co-opted to the Committee.

1. Co-Option of a Committee Member in the event of a vacancy

SHERLOCK

That Councillor Coats be co-opted to the Committee.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Fox
Sherlock

2. Confirmation of Minutes

SHERLOCK

The minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 14 July 2022, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Fox
Sherlock
Coats

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the Chief Executive Officer.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the Committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6. Reports

Mr Joshua Munting addressed the Committee in relation to item 6.1.

6.1 General Deputation - Hobart Football Club - Sportsgrounds Fees and Charges

File Ref: F22/80644

SHERLOCK

That the recommendation contained in the memorandum of the Director City Life of 11 August 2022, be adopted, as amended by the addition of a clause 2 to read as follows:

“2. A further report be prepared that takes into consideration the submission provided by the Hobart Football Club along with a comparative review of fees and charges from surrounding as well as comparable municipal areas.”

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Fox
Sherlock
Coats

COMMITTEE RESOLUTION:

That: 1. The Committee notes the information contained in the memorandum of the Director City Life titled, “General Deputation – Hobart Football Club – Sportsgrounds – Fees and Charges” and the deputation provided by the Hobart Football Club

2. A further report be prepared that takes into consideration the submission provided by the Hobart Football Club along with a comparative review of fees and charges from surrounding as well as comparable municipal areas.

Attachments

a Joshua Munting - Deputation Supporting Information ⇨

Delegation: Committee

Mr Klaus Felsche and Ms Linda addressed the Committee in relation to item 6.2

6.2 General Deputation - 1st Derwent Sea Scout Group - Relocation

File Ref: F22/80647

FOX

That the recommendation contained in the report of the Director City Life of 11 August 2022, be adopted, as amended by the addition of a clause 2 and 3 to read as follows:

“2. A further report be provided to the Committee which identifies possible Council owned facilities as options of relocation for the 1^st Derwent Sea Scout Group.

3. The Committee notes the Tasmanian Government’s formation of a working group to address the issue of relocation of which the Council has Officer representation.”

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Thomas
Fox

COMMITTEE RESOLUTION:

That: 1. The Committee notes the information contained in the memorandum of the Director City Life titled, “General Deputation – 1^st Derwent Sea Scouts – Relocation” and the deputation provided by the 1^st Derwent Sea Scouts.

2. A further report be provided to the Committee which identifies possible Council owned facilities as options of relocation for the 1^st Derwent Sea Scout Group.

3. The Committee notes the Tasmanian Government’s formation of a working group to address the issue of relocation of which the Council has Officer representation.

Attachments

a Klaus Felsche - Deputation Supporting Information ⇨

Delegation: Committee

7. Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F22/80830

FOX

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Fox
Coats

8. Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

8.1 Pink Boxes Update

File Ref: F22/59299; 13-1-10

Memorandum of the Director Connected City of 9 August 2022.

FOX

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Fox
Coats

Delegation: Committee

9. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

9.1 Councillor Fox - Pink Boxes - Costings

File Ref: 13-1-10

Question: Can the Director advise of the associated costings to date with the view to extending a rollout of the program to other suburbs within the municipality?

Answer: The Director City Planning took the question on notice.

10. Closed Portion of the Meeting

FOX

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· Confirm the minutes of the Closed portion of the meeting

· Questions without notice in the Closed portion

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Committee Action Status Report

Item No. 4.1 Committee Actions - Status Report

LG(MP)R 15(2)(d)

Item No. 5 Questions Without Notice

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Fox
Coats

There being no further business the Open portion of the meeting closed at 6.05pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
13^th DAY OF OCTOBER 2022.

CHAIRMAN