Agenda of City Infrastructure Committee Meeting

Working together to make Hobart a better place for the community.

THE VALUES

The Council is:

People	We care about people – our community, our customers and colleagues.
Teamwork	We collaborate both within the organisation and with external stakeholders drawing on skills and expertise for the benefit of our community.
Focus and Direction	We have clear goals and plans to achieve sustainable social, environmental and economic outcomes for the Hobart community.
Creativity and Innovation	We embrace new approaches and continuously improve to achieve better outcomes for our community.
Accountability	We are transparent, work to high ethical and professional standards and are accountable for delivering outcomes for our community.

Agenda (Open Portion)

City Infrastructure Committee Meeting

Page 5

31/8/2022

City Infrastructure Committee Meeting (Open Portion) held Wednesday, 31 August 2022 at 5:15 pm in the Council Chamber, Town Hall.

The title Chief Executive Officer is a term of reference for the General Manager as appointed by Council pursuant s.61 of the Local Government Act 1993 (Tas).

COMMITTEE MEMBERS

Councillor W F Harvey (Chairman)

Lord Mayor A M Reynolds

Deputy Lord Mayor H Burnet

Alderman S Behrakis

Councillor J Fox

NON-MEMBERS

Alderman M Zucco

Alderman J R Briscoe

Alderman Dr P T Sexton

Alderman D T Thomas

Councillor M S C Dutta

Councillor Dr Z E Sherlock

Councillor W N S Coats

Apologies:

Leave of Absence:

Nil

1. Co-Option of a Committee Member in the event of a vacancy

2. Confirmation of Minutes

The minutes of the Open Portion of the City Infrastructure Committee meeting held on Wednesday, 3 August 2022, are submitted for confirming as an accurate record.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the Chief Executive Officer.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the Committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

Item No. 6.1

Agenda (Open Portion)

City Infrastructure Committee Meeting

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31/8/2022

Memorandum: City Infrastructure Committee

Hobart Active Travel Committee - Meeting Minutes

The Hobart Active Travel Committee met on 7 June 2022 and the minutes from the meeting are attached for your information.

REcommendation

That the City Infrastructure Committee note the minutes of the Hobart Active Travel Committee of 7 June 2022.

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

Katy Cooper

Director City Futures

Date: 24 August 2022

File Reference: F22/78404; 21/31

Attachment a: Minutes of the Hobart Active Travel Committee Meeting held 7 June 2022 ⇩

Item No. 6.2

Agenda (Open Portion)

City Infrastructure Committee Meeting

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31/8/2022

Memorandum: City Infrastructure Committee

Bus Shelter Update

Background

At the City Infrastructure Committee meeting held on 11 October 2021, a petition was tabled from residents of Sandy Bay requesting the City replace the bus shelter and bench seat located at Bus Stop 11, Sandy Bay Road (Attachment A: Location Plan).

Council officers have been in consultation with several stakeholders including Federal Group (Wrest Point), the Department of State Growth, and Metro Tasmania to find an appropriate solution to replacing the bus shelter.

There are a number of City of Hobart strategic initiatives that support bus shelter upgrades including:

· Stimulating public transport usage;

· Helping reduce congestion;

· Supporting the City’s emission targets; and

· Fostering Hobart’s famous liveability and emerging international city status.

The winners of City of Hobart’s award winning Smarter Hobart Challenge community co-design competition, Supermanoeuvre, are developing a ‘proof of concept’ bus shelter for Bus Stop 11 (Attachment B & C).

This bus shelter solution will support a number of key community and City strategic drivers including connectivity, sustainability, low-emission procurement and long-term safety, amenity and compliance.

Current Status

Supermanoeuvre are currently developing a ‘proof of concept’ bus shelter (Attachment B & C). Supermanoeuvre to work with an engineer to design for manufacture, assembly and installation of a bus shelter using a parametric system. This will allow various elements of the shelter to change in size and shape and then the design sent to CNC manufacturing (Attachment D). This will enable future digital bus shelters to be altered for site specifications, reducing future design time and costs.

Supermanoeuvre presented the project to Federal Group on 28 July proposing the bus shelter to the Rose Garden Site. Federal Group has agreed to license the land as outlined in Attachment A (Location Plan) to City of Hobart, as well as supply a number of services to the site to facilitate the installation of a digital bus shelter solution at Bus Stop 11, Sandy Bay Road.

City of Hobart and Supermanoeuvre hope to host a display of the proof of concept design to key stakeholders prior to installation in late 2022 / early 2023.

Future Developments

The City will be exploring Department of State Growth’s $10.5 million grant for Tasmanian Councils to upgrade existing bus shelters to current DDA compliance measures.

Supermanoeuvre will be presenting to City of Hobart a detailed project programme for the shelter procurement, manufacture, professional services and installation.

Additional stakeholder engagement with Department of State Growth and LGAT will inform wider roll out prospects.

REcommendation

That Council note the update provided in respect of action taken to respond the petition seeking the City replace the bus shelter and bench seat located at Bus Stop 11, Sandy Bay Road.

Robert Stevenson

Manager Smart & Sustainable Hobart

Jacqui Allen

Director Connected City

Date: 26 August 2022

File Reference: F22/85414

Attachment a: Bus Shelter - Location Plan ⇩

Attachment b: Bus Shelter - View of Proposed Bus Shelter, East Facing ⇩

Attachment c: Bus Shelter - View of Proposed Bus Shelter, North Facing ⇩

Attachment d: Bus Shelter - Production Concept Diagram ⇩

Item No. 7.1

Agenda (Open Portion)

City Infrastructure Committee Meeting

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31/8/2022

7. Committee Action Status Report

7.1 Committee Actions - Status Report

A report indicating the status of current decisions is attached for the information of Elected Members.

REcommendation

That the information be received and noted.

Delegation: Committee

Attachment a: Committee Status Report

Agenda (Open Portion)

City Infrastructure Committee Meeting

Page 35

31/8/2022

8. Questions Without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

An Elected Member may ask a question without notice of the Chairman, another Elected Member, the Chief Executive Officer or the Chief Executive Officer’s representative, in line with the following procedures:

1. The Chairman will refuse to accept a question without notice if it does not relate to the Terms of Reference of the Council committee at which it is asked.

2. In putting a question without notice, an Elected Member must not:

(i) offer an argument or opinion; or

(ii) draw any inferences or make any imputations – except so far as may be necessary to explain the question.

3. The Chairman must not permit any debate of a question without notice or its answer.

4. The Chairman, Elected Members, Chief Executive Officer or Chief Executive Officer’s representative who is asked a question may decline to answer the question, if in the opinion of the respondent it is considered inappropriate due to its being unclear, insulting or improper.

5. The Chairman may require a question to be put in writing.

6. Where a question without notice is asked and answered at a meeting, both the question and the response will be recorded in the minutes of that meeting.

7. Where a response is not able to be provided at the meeting, the question will be taken on notice and

(i) the minutes of the meeting at which the question is asked will record the question and the fact that it has been taken on notice.

(ii) a written response will be provided to all Elected Members, at the appropriate time.

(iii) upon the answer to the question being circulated to Elected Members, both the question and the answer will be listed on the agenda for the next available ordinary meeting of the committee at which it was asked, where it will be listed for noting purposes only.

Agenda (Open Portion)

City Infrastructure Committee Meeting

Page 36

31/8/2022

9. Closed Portion Of The Meeting

RECOMMENDATION

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· Minutes of a Closed Committee meeting

The following items are listed for discussion:-

Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Committee Action Status Report

Item No. 4.1 Committee Actions - Status Report

LG(MP)R 15(2)(c)(i), (d), (f) and (g)

Item No. 5 Questions Without Notice