City
of hobart
MINUTES
Finance and Governance Committee Meeting
Open Portion
Tuesday, 26 July 2022 at 4.30pm
Council Chamber, Town Hall
|
Minutes (Open Portion) Finance and Governance Committee Meeting |
Page 2 |
|
26/7/2022 |
|
APOLOGIES AND LEAVE OF ABSENCE
1. Co-Option of a Committee Member in the event of a vacancy
3. Consideration of Supplementary Items
4. Indications of Pecuniary and Conflicts of Interest
6.1 Response to Notice of Motion - Differential Rating Strategy
6.2 Petition Seeking Elector Poll - Save UTas Campus Inc
6.4 Lease of Mariners Cottage, Battery Point Slipyards
6.5 Lord Mayor and CEO Meetings with Key Stakeholders - Canberra June 2022
7. Committee Action Status Report
7.1 Committee Actions - Status Report - OPEN
9. Closed Portion of the Meeting
|
Minutes (Open Portion) Finance and Governance Committee Meeting |
Page 3 |
|
26/07/2022 |
|
Finance and Governance Committee Meeting (Open Portion) held on Tuesday, 26 July 2022 at 4:30 pm in the Council Chamber, Town Hall.
This meeting of the Finance and Governance Committee is held in accordance with a Notice issued by the Premier on 31 March 2022 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.
The title Chief Executive Officer is a term of reference for the General Manager as appointed by Council pursuant s.61 of the Local Government Act 1993 (Tas).
COMMITTEE MEMBERS Alderman M Zucco (Chairman) Deputy Lord Mayor Councillor H Burnet Alderman Dr P T Sexton Alderman D C Thomas Councillor W Coats
PRESENT: Alderman Dr P T Sexton, The Deputy Lord Mayor Councillor H Burnet, and Alderman D C Thomas.
APOLOGIES: Alderman M Zucco and Councillor W Coats.
LEAVE OF ABSENCE: Nil.
|
NON-MEMBERS Lord Mayor Councillor A M Reynolds Alderman J R Briscoe Councillor W Harvey Alderman S Behrakis Councillor M Dutta Councillor J Fox Councillor Dr Z Sherlock
|
THOMAS |
||||||||
That Alderman Sexton Chair for the meeting. |
||||||||
MOTION CARRIED VOTING RECORD
|
No Elected Members were co-opted to the Committee.
THOMAS |
||||||||
The minutes of the Open Portion of the Finance and Governance Committee meeting held on Tuesday, 21 June 2022, be confirmed as an accurate record. |
||||||||
MOTION CARRIED VOTING RECORD
|
The minutes were signed.
Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.
That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the Chief Executive Officer.
No supplementary items were received.
|
Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.
Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.
No interest was indicated.
Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.
A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.
In the event that the Committee transfer an item to the closed portion, the reasons for doing so should be stated.
Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?
No items were transferred.
Delegation: Council
DEPUTY LORD MAYOR BURNET |
||||||||
That the recommendation contained in the report of the Manager Legal and Governance of 15 July 2022, be adopted by the addition of the following clause: 5. The Tasmanian Electoral Commissioner be asked to consider the inclusion of an “undecided” voting option as part of the Elector Poll. |
||||||||
MOTION CARRIED VOTING RECORD
|
||||||||
COMMITTEE RESOLUTION: |
||||||||
That: 1. The Council note that the petition tabled at the Council meeting of 14 June 2022 submitted by Professor Pam Sharpe contained the signatures of over 1,000 electors from the Hobart municipal area and that it is required to conduct an elector poll in relation to the University of Tasmania’s proposed relocation of its campus from Sandy Bay to the central business district of Hobart. 2. The elector poll be conducted in conjunction with the next ordinary local government election in October 2022. 3. The Tasmanian Electoral Commission be engaged to undertake the elector poll on the Council’s behalf and the Council notes that in accordance with s60D of the Local Government Act 1993 that an elector poll held in conjunction with an election is to be conducted as determined by the Electoral Commissioner which includes the determination of the question to be asked. 4. The University of Tasmania and Save UTas Campus Inc be requested to provide the “yes case” and “no case” respectively with these to be provided to the Electoral Commissioner. 5. The Tasmanian Electoral Commissioner be asked to consider the inclusion of an “undecided” voting option as part of the Elector Poll.
|
Delegation: Council
6.3 Legislative Council Select Committee |
||||||||
DEPUTY LORD MAYOR BURNET |
||||||||
That the recommendation contained in the report of the Chief Executive Officer of 20 July 2022, be adopted by the deletion of Clause 1 (ii). |
||||||||
MOTION CARRIED VOTING RECORD
|
||||||||
COMMITTEE RESOLUTION: |
||||||||
That: 1. The Council make a submission to the Legislative Council Select Committee Inquiry into the provisions of the University of Tasmania Act 1992 including the following positions: (i) In accordance with the Council’s resolution of 27 June 2022 the report marked as Item 6.5 and attachments of Item 6.4 of the Open Finance and Governance Committee agenda of 21 June 2022 form the basis of the submission. 2. The Chief Executive Officer be authorised to finalise the form of a submission on behalf of the City of Hobart.
|
Delegation: Council
THOMAS |
||||||||
That the recommendation contained in the report of the Principal Advisor Legal & Property and the Manager Legal and Governance of 7 July 2022, be adopted. |
||||||||
MOTION CARRIED
VOTING RECORD
|
||||||||
COMMITTEE RESOLUTION: |
||||||||
That: 1. The Council grant a lease of the Mariners Cottage, situated at 18-44 Napoleon Street, Battery Point in Tasmania to the Wooden Boat Guild of Tasmania Inc for a period of five (5) years at $50.00 per annum (plus GST) in accordance with the Council’s Policy: Leases to Non-Profit Organisations. 2. The benefit provided by Council be reported in the Council’s Annual Report in accordance with the Council’s Policy: Leases to Non-Profit Organisations. 3. The Chief Executive Officer be delegated the authority to negotiate and agree to the final lease terms.
|
Delegation: Committee
6.5 Lord Mayor and CEO Meetings with Key
Stakeholders - |
||||||||
THOMAS |
||||||||
That the recommendation contained in the report of the Chief Executive Officer of 8 July 2022, be adopted. |
||||||||
MOTION CARRIED VOTING RECORD
|
||||||||
COMMITTEE RESOLUTION: |
||||||||
That the Council note the Lord Mayor Councillor Anna Reynolds and Chief Executive Officer’s meetings with key stakeholders in Canberra between Monday, 20 June 2022 and Wednesday, 22 June 2022 to discuss the incoming Government’s priorities towards the City of Hobart and Greater Hobart.
|
Delegation: Committee
THOMAS |
||||||||
MOTION CARRIED VOTING RECORD
|
Delegation: Committee
Section 29 of the Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10
No questions were asked at the meeting.
THOMAS |
||||||||
That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:
· Information of a personal nature provided on the basis that it is kept confidential · Matters relating to possible litigation involving the Council · Personal hardship of a municipal resident or ratepayer.
The following items were discussed: -
Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting Item No. 2 Consideration of supplementary items to the agenda Item No. 3 Indications of pecuniary and conflicts of interest Item No. 4 Reports Item No. 4.1 Outstanding Sundry Debts as at 30 April 2022 LG(MP)R 15(2)(g), (i) and (j) Item No. 4.2 Write-Off of Debts LG(MP)R 15(2)(g) and (j) Item No. 5 Committee Action Status Report Item No. 5.1 Committee Actions - Status Report - CLOSED LG(MP)R 15(2)(c)(i), (f), (g) and (i) Item No. 6 Questions Without Notice
|
||||||||
MOTION CARRIED VOTING RECORD
|
Delegation: Committee
There being no further business the Open portion of the meeting closed at 4.48pm.
TAKEN AS READ AND SIGNED AS A CORRECT RECORD
THIS
23rd DAY OF AUGUST 2022.
CHAIRMAN