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City of hobart

MINUTES

Finance and Governance Committee Meeting

 

Open Portion

 

Tuesday, 26 July 2022 at 4.30pm
Council Chamber, Town Hall

 


 

Minutes (Open Portion)

Finance and Governance Committee Meeting

Page 2

 

26/7/2022

 

 

 ORDER OF BUSINESS

 

APOLOGIES AND LEAVE OF ABSENCE

1.        Co-Option of a Committee Member in the event of a vacancy  3

2.        Confirmation of Minutes. 4

3.        Consideration of Supplementary Items. 4

4.        Indications of Pecuniary and Conflicts of Interest. 4

5.        Transfer of Agenda Items. 4

6.        Reports. 5

6.1     Response to Notice of Motion - Differential Rating Strategy. 5

6.2     Petition Seeking Elector Poll - Save UTas Campus Inc. 6

6.3     Legislative Council Select Committee  Inquiry into the provisions of the University of Tasmania Act 1992. 7

6.4     Lease of Mariners Cottage, Battery Point Slipyards. 7

6.5     Lord Mayor and CEO Meetings with Key Stakeholders -   Canberra June 2022  8

7.        Committee Action Status Report. 9

7.1     Committee Actions - Status Report - OPEN. 9

8.        Questions without Notice. 9

9.        Closed Portion of the Meeting.. 9

 


 

Minutes (Open Portion)

Finance and Governance Committee Meeting

Page 3

 

26/07/2022

 

 

Finance and Governance Committee Meeting (Open Portion) held on Tuesday, 26 July 2022 at 4:30 pm in the Council Chamber, Town Hall.

 

This meeting of the Finance and Governance Committee is held in accordance with a Notice issued by the Premier on 31 March 2022 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.

 

The title Chief Executive Officer is a term of reference for the General Manager as appointed by Council pursuant s.61 of the Local Government Act 1993 (Tas).

 

COMMITTEE MEMBERS

Alderman M Zucco (Chairman)

Deputy Lord Mayor Councillor H Burnet

Alderman Dr P T Sexton

Alderman D C Thomas

Councillor W Coats

 

 

 

PRESENT: Alderman Dr P T Sexton, The Deputy Lord Mayor Councillor H Burnet, and Alderman D C Thomas.

 

APOLOGIES: Alderman M Zucco and Councillor W Coats.

 

LEAVE OF ABSENCE: Nil.

 

NON-MEMBERS

Lord Mayor Councillor A M Reynolds

Alderman J R Briscoe

Councillor W Harvey

Alderman S Behrakis

Councillor M Dutta

Councillor J Fox

Councillor Dr Z Sherlock

 

 

 

 

THOMAS

That Alderman Sexton Chair for the meeting.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Deputy Lord Mayor Burnet

 

Sexton

 

Thomas

 

 

 

1.       Co-Option of a Committee Member in the event of a vacancy

 

No Elected Members were co-opted to the Committee.

 

 

2.       Confirmation of Minutes

 

THOMAS

The minutes of the Open Portion of the Finance and Governance Committee meeting held on Tuesday, 21 June 2022, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Sexton

 

Deputy Lord Mayor Burnet

 

Thomas

 

 

The minutes were signed.

 

3.       Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

 

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the Chief Executive Officer.

 

No supplementary items were received.

 

 

4.       Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

 

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

 

No interest was indicated.

OR

 

 

5.       Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

 

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

 

In the event that the Committee transfer an item to the closed portion, the reasons for doing so should be stated.

 

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

 

No items were transferred.

 

6.       Reports

 

6.1      Response to Notice of Motion - Differential Rating Strategy

            File Ref: F22/48699

DEPUTY LORD MAYOR BURNET

That the recommendation contained in the report of the Acting Director City Enablers of 12 July 2022, be adopted as amended by the addition of the following two clauses:

2.      In order to both ensure housing stock is retained and to stimulate development, the Council commit to finding incentives through clear rating strategies in order to provide clear incentives to build on vacant residential land, and significantly higher rates for short stay accommodation in residential areas.

3.      A differential rating strategy or other appropriate measures be considered to address long-term unoccupied properties as part of the broader review of the City of Hobart Rating and Valuation Strategy in 2022-23.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Sexton

 

Deputy Lord Mayor Burnet

 

Thomas

 

 

 

COMMITTEE RESOLUTION:

That:   1.      Council consider differential rating for properties used for short stay visitor accommodation and vacant – residential land during its broader review of the City of Hobart Rating and Valuation Strategy in 2022-23.

2.      In order to both ensure housing stock is retained and to stimulate development, the Council commit to finding incentives through clear rating strategies in order to provide clear incentives to build on vacant residential land, and significantly higher rates for short stay accommodation in residential areas.

3.      A differential rating strategy or other appropriate measures be considered to address long-term unoccupied properties as part of the broader review of the City of Hobart Rating and Valuation Strategy in 2022-23.

 

Delegation:       Council

 

6.2      Petition Seeking Elector Poll - Save UTas Campus Inc

            File Ref: F22/66866; 16/119-0009

DEPUTY LORD MAYOR BURNET

That the recommendation contained in the report of the Manager Legal and Governance of 15 July 2022, be adopted by the addition of the following clause:

5.      The Tasmanian Electoral Commissioner be asked to consider the inclusion of an “undecided” voting option as part of the Elector Poll.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Sexton

 

Deputy Lord Mayor Burnet

 

Thomas

 

 

 

COMMITTEE RESOLUTION:

That:   1.      The Council note that the petition tabled at the Council meeting of 14 June 2022 submitted by Professor Pam Sharpe contained the signatures of over 1,000 electors from the Hobart municipal area and that it is required to conduct an elector poll in relation to the University of Tasmania’s proposed relocation of its campus from Sandy Bay to the central business district of Hobart.

2.      The elector poll be conducted in conjunction with the next ordinary local government election in October 2022.

3.      The Tasmanian Electoral Commission be engaged to undertake the elector poll on the Council’s behalf and the Council notes that in accordance with s60D of the Local Government Act 1993 that an elector poll held in conjunction with an election is to be conducted as determined by the Electoral Commissioner which includes the determination of the question to be asked.

4.      The University of Tasmania and Save UTas Campus Inc be requested to provide the “yes case” and “no case” respectively with these to be provided to the Electoral Commissioner.

5.      The Tasmanian Electoral Commissioner be asked to consider the inclusion of an “undecided” voting option as part of the Elector Poll.

 

Delegation:       Council

 

6.3      Legislative Council Select Committee
Inquiry into the provisions of the University of Tasmania Act 1992

            File Ref: F22/69324; 15/153-652

DEPUTY LORD MAYOR BURNET

That the recommendation contained in the report of the Chief Executive Officer of 20 July 2022, be adopted by the deletion of Clause 1 (ii).

MOTION CARRIED

VOTING RECORD

AYES

NOES

Sexton

 

Deputy Lord Mayor Burnet

 

Thomas

 

 

 

COMMITTEE RESOLUTION:

That:   1.      The Council make a submission to the Legislative Council Select Committee Inquiry into the provisions of the University of Tasmania Act 1992 including the following positions:

(i)      In accordance with the Council’s resolution of 27 June 2022 the report marked as Item 6.5 and attachments of Item 6.4 of the Open Finance and Governance Committee agenda of 21 June 2022 form the basis of the submission.

2.      The Chief Executive Officer be authorised to finalise the form of a submission on behalf of the City of Hobart.

 

Delegation:       Council

 

6.4      Lease of Mariners Cottage, Battery Point Slipyards

            File Ref: F22/45752

THOMAS

That the recommendation contained in the report of the Principal Advisor Legal & Property and the Manager Legal and Governance of 7 July 2022, be adopted.

MOTION CARRIED

 

VOTING RECORD

AYES

NOES

Sexton

 

Deputy Lord Mayor Burnet

 

Thomas

 

 

 

COMMITTEE RESOLUTION:

That:   1.      The Council grant a lease of the Mariners Cottage, situated at 18-44 Napoleon Street, Battery Point in Tasmania to the Wooden Boat Guild of Tasmania Inc for a period of five (5) years at $50.00 per annum (plus GST) in accordance with the Council’s Policy: Leases to Non-Profit Organisations.

2.      The benefit provided by Council be reported in the Council’s Annual Report in accordance with the Council’s Policy: Leases to Non-Profit Organisations.

3.      The Chief Executive Officer be delegated the authority to negotiate and agree to the final lease terms.

 

Delegation:       Committee

 

6.5      Lord Mayor and CEO Meetings with Key Stakeholders -
Canberra June 2022

            File Ref: F22/67864; 18/17

THOMAS

That the recommendation contained in the report of the Chief Executive Officer of 8 July 2022, be adopted.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Sexton

 

Deputy Lord Mayor Burnet

 

Thomas

 

 

 

COMMITTEE RESOLUTION:

That the Council note the Lord Mayor Councillor Anna Reynolds and Chief Executive Officer’s meetings with key stakeholders in Canberra between Monday, 20 June 2022 and Wednesday, 22 June 2022 to discuss the incoming Government’s priorities towards the City of Hobart and Greater Hobart.

 

Delegation:       Committee

7.       Committee Action Status Report

 

7.1      Committee Actions - Status Report - OPEN

            File Ref: F22/69092; 18/17

THOMAS

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Sexton

 

Deputy Lord Mayor Burnet

 

Thomas

 

 

 

Delegation:       Committee

8.       Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

 

 

No questions were asked at the meeting.

9.       Closed Portion of the Meeting

 

THOMAS

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:  

 

·         Information of a personal nature provided on the basis that it is kept confidential

·         Matters relating to possible litigation involving the Council

·         Personal hardship of a municipal resident or ratepayer.

 

The following items were discussed: -

 

Item No. 1          Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2          Consideration of supplementary items to the agenda

Item No. 3          Indications of pecuniary and conflicts of interest

Item No. 4          Reports

Item No. 4.1       Outstanding Sundry Debts as at 30 April 2022

LG(MP)R 15(2)(g), (i) and  (j)

Item No. 4.2       Write-Off of Debts

LG(MP)R 15(2)(g) and  (j)

Item No. 5          Committee Action Status Report

Item No. 5.1       Committee Actions - Status Report - CLOSED

LG(MP)R 15(2)(c)(i), (f), (g) and  (i)

Item No. 6          Questions Without Notice

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Sexton

 

Deputy Lord Mayor Burnet

 

Thomas

 

 

 

Delegation:       Committee

 

 

 

There being no further business the Open portion of the meeting closed at 4.48pm.

 

 

 

 

 

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
23rd DAY OF AUGUST 2022.

CHAIRMAN