Minutes of Community, Culture and Events Committee Meeting

Minutes (Open Portion)

Community, Culture and Events Committee Meeting

Page 8

30/06/2022

Community, Culture and Events Committee Meeting (Open Portion) held on Thursday, 30 June 2022 at 5.37 pm in the Council Chamber, Town Hall.

This meeting of the Community Culture and Events Committee is held in accordance with a Notice issued by the Premier on 31 March 2022 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.

The title Chief Executive Officer is a term of reference for the General Manager as appointed by Council pursuant s.61 of the Local Government Act 1993 (Tas).

COMMITTEE MEMBERS

Councillor Dr Z Sherlock (Chairman)

Alderman Dr P T Sexton

Councillor W F Harvey

Councillor M Dutta

Councillor J Fox

PRESENT: Councillor Dr Z Sherlock (Chairman), Councillors W F Harvey, M Dutta and J Fox.

APOLOGIES: Nil.

LEAVE OF ABSENCE:

Alderman Dr P T Sexton

NON-MEMBERS

Lord Mayor Councillor A M Reynolds

Deputy Lord Mayor Councillor H Burnet

Alderman M Zucco

Alderman J R Briscoe

Alderman D C Thomas

Alderman S Behrakis

Councillor W Coats

1. Co-Option of a Committee Member in the event of a vacancy

No elected members were co-opted to the Committee.

2. Confirmation of Minutes

HARVEY

The minutes of the Open Portion of the Community, Culture and Events Committee meeting held on Thursday, 5 May 2022, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sherlock
Harvey
Dutta
Fox

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the Chief Executive Officer.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the Committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6. Reports

6.1 Salamanca Market By-Law No.1 of 2022

File Ref: F22/46521; S33-060-02/38

DUTTA

That the recommendation contained in the report of the Senior Commercial Advisor Salamanca Market and the Director City Futures of 20 June 2022, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sherlock
Harvey
Dutta
Fox

COMMITTEE RESOLUTION:

That the Council delegate authority to the Chief Executive Officer to take the remaining necessary steps to create the Salamanca Market By-Law No. 1 of 2022 marked as Attachment A to item 6.1 of the Open Community Culture and Events Committee agenda of 30 June 2022.

Delegation: Council

6.2 Speaker's Corner - 6 Month Trial

File Ref: F22/56706; 21/27

DUTTA

That the recommendation contained in the report of the Director City Futures and the Senior Advisor Activations, Events and Grants of 20 June 2022, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sherlock
Harvey
Dutta
Fox

COMMITTEE RESOLUTION:

That: 1. The Council approve the ongoing Speakers’ Corner Program for the City of Hobart.

2. Based on the findings of the Speakers’ Corner trial of 26 April 2021 to 31 October 2021 and the observations of the use of the Salamanca Plaza site during the ‘Out in the Open’ program between February and April 2022, the Chief Executive Officer finalise the Speakers’ Corner Terms and Conditions and update the site signage for delivery of the program to commence by August 2022.

Delegation: Council

6.3 Request for Financial Delegation for Annual Grants ($20,000 and Over)

File Ref: F22/56931; 21/48

DUTTA

That the recommendation contained in the report of the Community Development Officer - Grants and the Head of Intergovernmental Relations and Partnerships of 14 June 2022, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sherlock
Harvey
Dutta
Fox

COMMITTEE RESOLUTION:

That in light of upcoming Local Government elections and in the interests of good governance at this time that pursuant to Section 22 of the Local Government Act 1993, the Council delegate authority to the Chief Executive Officer to approve the recommendations of two assessment panels in September 2022, for the annual grants for Creative Hobart Major Cultural Organisations and Event Partnerships to levels as provided in the 2022-2023 Annual Plan.

Delegation: Council

7. Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F22/58734; 16/118

HARVEY

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sherlock
Harvey
Dutta
Fox

Delegation: Committee

8. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

8.1 Councillor Dutta - Budget Allocation - Homelessness

File Ref: 13-1-10

Question: Can the Director advise if an allocation has been made in the 2022/23 Annual Plan for homelessness and if so how much?

Answer: The Director Connected City took the question on notice.

9. Closed Portion of the Meeting

HARVEY

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· Confirm the minutes of the Closed portion of the meeting

· Questions without notice in the Closed portion

· Information provided to the Council on the condition that it is kept confidential

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Reports

Item No. 4.1 Taste of Summer Program Update

LG(MP)R 15(2)(g)

Item No. 5 Questions Without Notice

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sherlock
Harvey
Dutta
Fox

Delegation: Committee

There being no further business the Open portion of the meeting closed at 5.52pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
4^thDAY OF AUGUST 2022.

CHAIRMAN