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City of hobart

MINUTES

Finance and Governance Committee Meeting

 

Open Portion

 

Tuesday, 24 May 2022 at 4.32pm
Council Chamber, Town Hall

 


 

Minutes (Open Portion)

Finance and Governance Committee Meeting

Page 2

 

24/5/2022

 

 

 ORDER OF BUSINESS

 

APOLOGIES AND LEAVE OF ABSENCE

1.        Co-Option of a Committee Member in the event of a vacancy  3

2.        Confirmation of Minutes. 3

3.        Consideration of Supplementary Items. 4

4.        Indications of Pecuniary and Conflicts of Interest. 4

5.        Transfer of Agenda Items. 4

6.        Reports. 5

6.1     Financial Report as at 31 March 2022. 5

6.2     Grants and Benefits Listing as at 31 March 2022. 6

6.3     Procurement – Quotation Exemption Report 7

7.        Committee Action Status Report. 7

7.1     Committee Actions - Status Report 7

8.        Responses to Questions without Notice. 8

9.        Questions without Notice. 8

10.     Closed Portion of the Meeting.. 8

 


 

Minutes (Open Portion)

Finance and Governance Committee Meeting

Page 5

 

24/05/2022

 

 

Finance and Governance Committee Meeting (Open Portion) held on Tuesday, 24 May 2022 at 4.32 pm in the Council Chamber, Town Hall.

 

This meeting of the Finance and Governance Committee is held in accordance with a Notice issued by the Premier on 3 April 2020 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.

 

The title Chief Executive Officer is a term of reference for the General Manager as appointed by Council pursuant s.61 of the Local Government Act 1993 (Tas).

 

COMMITTEE MEMBERS

Alderman M Zucco (Chairman)

Deputy Lord Mayor Councillor H Burnet

Alderman Dr P T Sexton

Alderman D C Thomas

Councillor W Coats

 

 

 

PRESENT: Alderman M Zucco (Chairman), Councillor W Coats, and Councillor W Harvey.

 

APOLOGIES:

Deputy Lord Mayor Councillor H Burnet

 

LEAVE OF ABSENCE:

Alderman Dr P T Sexton

Alderman D C Thomas

 

 

NON-MEMBERS

Lord Mayor Councillor A M Reynolds

Alderman J R Briscoe

Councillor W Harvey

Alderman S Behrakis

Councillor M Dutta

Councillor J Fox

Councillor Dr Z Sherlock

 

Councillor Harvey was ex-officio to the Committee.

 

Councillor Harvey was ex-officio to the Committee for the purpose of attaining a quorum.

1.       Co-Option of a Committee Member in the event of a vacancy

 

No Elected Members were co-opted to the Committee

2.       Confirmation of Minutes

 

HARVEY

The minutes of the Open Portion of the Finance and Governance Committee meeting held on Wednesday, 27 April 2022 and the Special Finance and Governance Committee meeting held on Monday, 16 May 2022, be confirmed as an accurate record.

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Zucco

 

Coats

 

Harvey

 

 

 

The minutes were signed.

 

3.       Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

 

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the Chief Executive Officer.

 

No supplementary items were received.

 

 

4.       Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

 

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

 

No interest was indicated.

OR

 

 

5.       Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

 

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

 

In the event that the Committee transfer an item to the closed portion, the reasons for doing so should be stated.

 

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

 

No items were transferred.

 

6.       Reports

 

6.1      Financial Report as at 31 March 2022

            File Ref: F22/42730

HARVEY

That the recommendation contained in the report of the Chief Financial Officer and the Acting Director City Enablers of 17 May 2022, be adopted.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Zucco

 

Coats

 

Harvey

 

 

 

COMMITTEE RESOLUTION:

That:   1.    The financial report for the nine month period ending 31 March 2022, marked as Item 6.1 of the Open Finance and Governance Committee agenda of 24 May 2022, be noted.

2.    The changes to the Council’s 2021-22 Estimates as detailed in the following tables be approved.

(i)    Operational Budget reallocations and amendments:

(ii)   Capital works program re-allocations and changes:

3.    Capital Works, as detailed in the table included in section 4.9 of item 6.1 of the Open Finance and Governance Committee agenda of 24 May 2022, and totalling $19.083M, be deferred for completion in the 2022-23 financial year.

 

Delegation:       Council

 

6.2      Grants and Benefits Listing as at 31 March 2022

            File Ref: F22/39546; 25-2-1

HARVEY

That the recommendation contained in the report of the Manager Rates, Procurement and Finance Operations and the Acting Director City Enablers of 18 May 2022, be adopted.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Zucco

 

Coats

 

Harvey

 

 

 

COMMITTEE RESOLUTION:

That the information contained in the report titled ‘Grants and Benefits Listing as at 31 March 2022, marked as Attachment A to this report be noted.

 

Delegation:       Committee

 

 

 

 

 

 

6.3      Procurement – Quotation Exemption Report

            File Ref: F22/41887; 18/311

HARVEY

That the recommendation contained in the report of the Manager Rates, Procurement and Finance Operations and the Acting Director City Enablers of 17 May 2022, be adopted.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Zucco

 

Coats

 

Harvey

 

 

 

COMMITTEE RESOLUTION:

That the list of exemptions granted from the requirement to seek three written quotations for the period 1 January to 31 March 2022, marked as Attachment A to this report be noted. 

 

Delegation:       Committee

 

7.       Committee Action Status Report

 

7.1      Committee Actions - Status Report

            File Ref: F22/42092

HARVEY

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Zucco

 

Coats

 

Harvey

 

 

Delegation:       Committee

 

 

 

 

 

8.       Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

 

 

8.1    Committee Meeting - Attendance

          File Ref: F22/21083; 13-1-10

Memorandum of the Manager Legal and Governance of 17 May 2022.

 

 

HARVEY

That the information be received and noted.

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Zucco

 

Coats

 

Harvey

 

 

 

Delegation:     Committee

 

9.       Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

 

 

No questions were asked at the meeting.

 

10.     Closed Portion of the Meeting

 

COATS

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:  

 

·         Minutes of a Closed Committee meeting

·         Lease Agreement of Council Property

·         Closed Questions Without Notice.

 

The following items were discussed: -

 

Item No. 1          Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2          Consideration of supplementary items to the agenda

Item No. 3          Indications of pecuniary and conflicts of interest

Item No. 4          Reports

Item No. 4.1       Lease Agreement - Level 4 Council Centre Building - Enterprize Tasmania Ltd

LG(MP)R 15(2)(c)(i), (c)(iii) and  (d)

Item No. 5          Committee Action Status Report

Item No. 5.1       Committee Actions - Status Report - Closed

LG(MP)R 15(2)(b), (c)(i), (f) and  (g)

Item No. 6          Questions Without Notice

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Zucco

 

Coats

 

Harvey

 

 

Delegation:       Committee

 

 

There being no further business the Open portion of the meeting closed at 4.39pm.

 

 

 

 

 

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
21st DAY OF JUNE 2022.

CHAIRMAN