City
of hobart
MINUTES
Finance and Governance Committee Meeting
Open Portion
Tuesday, 24 May 2022 at 4.32pm
Council Chamber, Town Hall
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Minutes (Open Portion) Finance and Governance Committee Meeting |
Page 2 |
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24/5/2022 |
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APOLOGIES AND LEAVE OF ABSENCE
1. Co-Option of a Committee Member in the event of a vacancy
3. Consideration of Supplementary Items
4. Indications of Pecuniary and Conflicts of Interest
6.1 Financial Report as at 31 March 2022
6.2 Grants and Benefits Listing as at 31 March 2022
6.3 Procurement – Quotation Exemption Report
7. Committee Action Status Report
7.1 Committee Actions - Status Report
8. Responses to Questions without Notice
10. Closed Portion of the Meeting
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Minutes (Open Portion) Finance and Governance Committee Meeting |
Page 5 |
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24/05/2022 |
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Finance and Governance Committee Meeting (Open Portion) held on Tuesday, 24 May 2022 at 4.32 pm in the Council Chamber, Town Hall.
This meeting of the Finance and Governance Committee is held in accordance with a Notice issued by the Premier on 3 April 2020 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.
The title Chief Executive Officer is a term of reference for the General Manager as appointed by Council pursuant s.61 of the Local Government Act 1993 (Tas).
COMMITTEE MEMBERS Alderman M Zucco (Chairman) Deputy Lord Mayor Councillor H Burnet Alderman Dr P T Sexton Alderman D C Thomas Councillor W Coats
PRESENT: Alderman M Zucco (Chairman), Councillor W Coats, and Councillor W Harvey.
APOLOGIES: Deputy Lord Mayor Councillor H Burnet
LEAVE OF ABSENCE: Alderman Dr P T Sexton Alderman D C Thomas
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NON-MEMBERS Lord Mayor Councillor A M Reynolds Alderman J R Briscoe Councillor W Harvey Alderman S Behrakis Councillor M Dutta Councillor J Fox Councillor Dr Z Sherlock
Councillor Harvey was ex-officio to the Committee.
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Councillor Harvey was ex-officio to the Committee for the purpose of attaining a quorum.
No Elected Members were co-opted to the Committee
HARVEY |
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The minutes of the Open Portion of the Finance and Governance Committee meeting held on Wednesday, 27 April 2022 and the Special Finance and Governance Committee meeting held on Monday, 16 May 2022, be confirmed as an accurate record.
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MOTION CARRIED VOTING RECORD
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The minutes were signed.
Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.
That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the Chief Executive Officer.
No supplementary items were received.
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Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.
Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.
No interest was indicated.
Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.
A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.
In the event that the Committee transfer an item to the closed portion, the reasons for doing so should be stated.
Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?
No items were transferred.
Delegation: Council
HARVEY |
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That the recommendation contained in the report of the Manager Rates, Procurement and Finance Operations and the Acting Director City Enablers of 18 May 2022, be adopted. |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That the information contained in the report titled ‘Grants and Benefits Listing as at 31 March 2022, marked as Attachment A to this report be noted.
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Delegation: Committee
HARVEY |
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That the recommendation contained in the report of the Manager Rates, Procurement and Finance Operations and the Acting Director City Enablers of 17 May 2022, be adopted. |
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That the list of exemptions granted from the requirement to seek three written quotations for the period 1 January to 31 March 2022, marked as Attachment A to this report be noted.
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Delegation: Committee
HARVEY |
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MOTION CARRIED VOTING RECORD
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Delegation: Committee
Regulation 29(3) Local Government
(Meeting Procedures) Regulations 2015.
File Ref: 13-1-10
8.1 Committee Meeting - Attendance
File Ref: F22/21083; 13-1-10
Memorandum of the Manager Legal and Governance of 17 May 2022.
HARVEY |
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That the information be received and noted.
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MOTION CARRIED VOTING RECORD
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Delegation: Committee
Section 29 of the Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10
No questions were asked at the meeting.
COATS |
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That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:
· Minutes of a Closed Committee meeting · Lease Agreement of Council Property · Closed Questions Without Notice.
The following items were discussed: -
Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting Item No. 2 Consideration of supplementary items to the agenda Item No. 3 Indications of pecuniary and conflicts of interest Item No. 4 Reports Item No. 4.1 Lease Agreement - Level 4 Council Centre Building - Enterprize Tasmania Ltd LG(MP)R 15(2)(c)(i), (c)(iii) and (d) Item No. 5 Committee Action Status Report Item No. 5.1 Committee Actions - Status Report - Closed LG(MP)R 15(2)(b), (c)(i), (f) and (g) Item No. 6 Questions Without Notice
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MOTION CARRIED VOTING RECORD
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Delegation: Committee
There being no further business the Open portion of the meeting closed at 4.39pm.
TAKEN AS READ AND SIGNED AS A CORRECT RECORD
THIS
21st DAY OF JUNE 2022.
CHAIRMAN