Minutes of Parks and Recreation Committee Meeting

Minutes (Open Portion)

Parks and Recreation Committee Meeting

Page 4

13/04/2022

Parks and Recreation Committee Meeting (Open Portion) held on Wednesday, 13 April 2022 at 5:16 pm in the Council Chamber, Town Hall.

This meeting of the Parks and Recreation Committee is held in accordance with a Notice issued by the Premier on 3 April 2020 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.

The title Chief Executive Officer is a term of reference for the General Manager as appointed by Council pursuant s.61 of the Local Government Act 1993 (Tas).

COMMITTEE MEMBERS

Alderman J R Briscoe (Chairman)

Deputy Lord Mayor Councillor H Burnet

Alderman D C Thomas

Councillor J Fox

Councillor Dr Z E Sherlock

PRESENT: Alderman J R Briscoe (Chairman), Deputy Lord Mayor Councillor H Burnet, Alderman D C Thomas, and Lord Mayor Councillor A M Reynolds.

APOLOGIES: Nil

LEAVE OF ABSENCE:

Councillor Dr Z E Sherlock

NON-MEMBERS

Lord Mayor Councillor A M Reynolds

Alderman M Zucco

Alderman Dr P T Sexton

Councillor W F Harvey

Alderman S Behrakis

Councillor M S C Dutta

Councillor W N S Coats

Lord Mayor Reynolds was ex-officio for the purposes of attaining a quorum.

Alderman Thomas arrived at the meeting at 5.17pm and was not present for items 1-7.1 inclusive

Lord Mayor Reynolds was ex-officio to the Committee for the purpose of attaining a quorum.

1. Co-Option of a Committee Member in the event of a vacancy

No Elected Members were co-opted to the Committee.

2. Confirmation of Minutes

DEPUTY LORD MAYOR BURNET

The minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 17 March 2022, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Lord Mayor Reynolds

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the Chief Executive Officer.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the Committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6. Report

6.1 Tasmanian Bridge Association - 10 Selfs Point Road, New Town - New Lease Request

File Ref: F22/30573

DEPUTY LORD MAYOR BURNET

That the recommendation contained in the report of the Program Leader Sport and Recreation and the Director City Life of 8 April 2022, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Lord Mayor Reynolds

COMMITTEE RESOLUTION:

That: 1. A new lease to the Tasmanian Bridge Association for the Tasmanian Bridge Club located at 10 Selfs Point Road, New Town be approved for a period of ten (10) years, subject to no objections being received during the statutory community engagement process required under Sections 178 and 179 of the Local Government Act 1993.

2. Should any objections be received during the community engagement period, a further report will be provided to the Council.

3. The Chief Executive Officer be authorised to finalise the terms and conditions of the lease.

4. In accordance with the Council Policy ‘Grants and Benefits Disclosure’ the benefit recognised to the Tasmanian Bridge Association by way of reduced rental as part of the amended lease be disclosed in the City’s Annual Report.

Delegation: Council

7. Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F22/30471

LORD MAYOR REYNOLDS

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Lord Mayor Reynolds

Delegation: Committee

8. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

8.1 Lord Mayor Reynolds - Protection of Council / Public Land

File Ref: 13-1-10

Question: In August 2018, the Parks Committee made the following recommendation to Council,

“That in respect to any proposed cable car development that may be established in Wellington Park and noting the provisions of the Mount Wellington (Cable Car Facilitation) Act 2017, any public and operational land owned by the City, located on the foothills of kunanyi / Mount Wellington and outside Wellington Park not be made available for the construction of an access road or any other infrastructure to support a cable car development.”

What legal status or binding policy status does this Council decision have on the protection of Council / public land?

Is this Council decision binding on this current Council or on future Councils?

Answer: The Director City Life took the question on notice.

8.2 Alderman Briscoe - New Town Sports Precinct Funding

File Ref: 13-1-10

Question: In reference to the New Town Sports Precinct and its master plan, the State Government made a commitment to fund in May 2021, some works including more detailed plans to lobby the Federal Government for further funds for the $20 million project.

My understanding is that that $1million was paid to Council in August 2021 instead of the clubs.

My understanding is that these funds have not been spent and hence no detailed plans can be submitted for further funding and the resurfacing of the netball courts have not been done.

Can the Director provide an update on where the funds are and how it’s proposed to be spent?

Answer: The Director City Life took the question on notice.

9. Closed Portion of the Meeting

DEPUTY LORD MAYOR BURNET

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· Minutes of a Closed Committee meeting

· Closed Questions Without Notice

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Committee Action Status Report

Item No. 4.1 Committee Actions - Status Report

LG(MP)R 15(2)(d)

Item No. 5 Questions Without Notice

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Lord Mayor Burnet

Delegation: Committee

There being no further business the Open portion of the meeting closed at 5.20pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
19^th DAY OF MAy 2022.

CHAIRMAN