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City of hobart

MINUTES

Finance and Governance Committee Meeting

 

Open Portion

 

Wednesday, 27 April 2022

 


 

Minutes (Open Portion)

Finance and Governance Committee Meeting

Page 2

 

27/4/2022

 

 

 ORDER OF BUSINESS

 

APOLOGIES AND LEAVE OF ABSENCE

1.        Co-Option of a Committee Member in the event of a vacancy  3

2.        Confirmation of Minutes. 4

3.        Consideration of Supplementary Items. 4

4.        Indications of Pecuniary and Conflicts of Interest. 4

5.        Transfer of Agenda Items. 4

6.        Report. 5

6.1     Rate Remissions - Pensioner Discounts. 5

7.        Committee Action Status Report. 6

7.1     Committee Actions - Status Report 6

8.        Responses to Questions without Notice. 7

9.        Questions without Notice. 8

10.     Closed Portion of the Meeting.. 8

 


 

Minutes (Open Portion)

Finance and Governance Committee Meeting

Page 4

 

27/04/2022

 

 

Finance and Governance Committee Meeting (Open Portion) held on Wednesday, 27 April 2022 at 4.30 pm in the Council Chamber, Town Hall.

 

This meeting of the Finance and Governance Committee is held in accordance with a Notice issued by the Premier on 3 April 2020 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.

 

The title Chief Executive Officer is a term of reference for the General Manager as appointed by Council pursuant s.61 of the Local Government Act 1993 (Tas).

 

COMMITTEE MEMBERS

Alderman M Zucco (Chairman)

Deputy Lord Mayor Councillor H Burnet

Alderman Dr P T Sexton

Alderman D C Thomas

Councillor W Coats

 

 

 

PRESENT: Alderman M Zucco (Chairman), Deputy Lord Mayor Councillor H Burnet, Alderman Dr P T Sexton, and Councillor M Dutta.

 

APOLOGIES: Councillor W Coats

 

LEAVE OF ABSENCE:

Alderman D C Thomas

 

NON-MEMBERS

Lord Mayor Councillor A M Reynolds

Alderman J R Briscoe

Councillor W Harvey

Alderman S Behrakis

Councillor M Dutta

Councillor J Fox

Councillor Dr Z Sherlock

 

Councillor Dutta was co-opted to the Committee.

 

1.       Co-Option of a Committee Member in the event of a vacancy

 

SEXTON

That Councillor Dutta be co-opted to the Committee.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Zucco

 

Deputy Lord Mayor Burnet

 

Sexton

 

 

 

Delegation:       Committee

2.       Confirmation of Minutes

 

SEXTON

The minutes of the Open Portion of the Finance and Governance Committee meeting held on Tuesday, 22 March 2022, be confirmed as an accurate record.

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Zucco

 

Deputy Lord Mayor Burnet

 

Sexton

 

Dutta

 

 

The minutes were signed.

 

3.       Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

 

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the Chief Executive Officer.

 

No supplementary items were received.

 

 

4.       Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

 

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

 

No interest was indicated.

 

 

5.       Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

 

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

 

In the event that the Committee transfer an item to the closed portion, the reasons for doing so should be stated.

 

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

 

No items were transferred.

 

6.       Report

 

6.1      Rate Remissions - Pensioner Discounts

            File Ref: F22/31090

SEXTON

That the recommendation contained in the report of the Manager Rates, Procurement and Finance Operations and the Director City Enablers of 8 April 2022, be adopted.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Zucco

 

Deputy Lord Mayor Burnet

 

Sexton

 

Dutta

 

 

 

COMMITTEE RESOLUTION:

That:   1.      The City review the rates support provided to pensioners who own property in the municipal area in consultation with the community and business sectors as part of the review of the City’s rating and valuation strategy.

2.      The Council Rates Remission Policy remains unchanged for the 2022-23 rating year, while the review of the City’s rating and valuation strategy is undertaken.

 

Delegation:       Council

 

 

DUTTA

That item 6.1 be recommitted to provide additional clarity.

MOTION CARRIED

 

VOTING RECORD

AYES

NOES

Zucco

 

Deputy Lord Mayor Burnet

 

Sexton

 

Dutta

 

 

 

Item 6.1 was then taken.

 

RECOMMITTED ITEM

SEXTON

That the recommendation contained in the report of the Manager Rates, Procurement and Finance Operations and the Director City Enablers of 8 April 2022, be adopted.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Zucco

 

Deputy Lord Mayor Burnet

 

Sexton

 

Dutta

 

 

 

COMMITTEE RESOLUTION:

That:   1.      The City review the rates support provided to pensioners who own property in the municipal area in consultation with the community and business sectors as part of the review of the City’s rating and valuation strategy.

2.      The Council Rates Remission Policy remains unchanged for the 2022-23 rating year, while the review of the City’s rating and valuation strategy is undertaken.

 

Delegation: Council

7.       Committee Action Status Report

 

7.1      Committee Actions - Status Report

            File Ref: F22/35037

SEXTON

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Zucco

 

Deputy Lord Mayor Burnet

 

Sexton

 

Dutta

 

 

 

Delegation:       Committee

8.       Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

 

8.1    Public Question Time

          File Ref: F22/20114; 13-1-10

Memorandum of the Manager Legal and Governance of 14 April 2022.

8.2    Princes Park Toilets

          File Ref: F22/29892; 13-1-10

Memorandum of the Director City Enablers of 1 April 2022.

 

 

SEXTON

That the information be received and noted.

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Zucco

 

Deputy Lord Mayor Burnet

 

Sexton

 

Dutta

 

 

 

 

Delegation:     Committee

 

9.       Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

 

 

No questions were asked at the meeting.

 

10.     Closed Portion of the Meeting

 

SEXTON

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:  

 

·         Information of a personal nature.

·         Closed Questions Without Notice.

 

The following items were discussed: -

 

Item No. 1          Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2          Consideration of supplementary items to the agenda

Item No. 3          Indications of pecuniary and conflicts of interest

Item No. 4          Reports

Item No. 4.1       Outstanding Sundry Debts as at 28 February 2022

LG(MP)R 15(2)(g)

Item No. 4.2       Remissions of Rates and Charges Granted

LG(MP)R 15(2)(g)

Item No. 5          Responses to Questions Without Notice

Item No. 5.1       Organisation Restructure

LG(MP)R 15(2)(a)

Item No. 6          Committee Action Status Report

Item No. 6.1       Committee Actions - Status Report - Closed

LG(MP)R 15(2)(b), (c)(i), (f) and  (g)

Item No. 7          Questions Without Notice

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Zucco

 

Deputy Lord Mayor Burnet

 

Sexton

 

Dutta

 

 

Delegation:       Committee

 

 

 

There being no further business the Open portion of the meeting closed at 4.36PM.

 

 

 

 

 

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
24th DAY OF May 2022.

CHAIRMAN