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City of hobart

 

 

 

 

AGENDA

Community, Culture and Events Committee Meeting

 

Open Portion

 

Thursday, 24 June 2021

 

at 5:30 pm

via Zoom


 

 

 

 

THE MISSION

Working together to make Hobart a better place for the community. 

THE VALUES

The Council is:

 

People

We care about people – our community, our customers and colleagues.

Teamwork

We collaborate both within the organisation and with external stakeholders drawing on skills and expertise for the benefit of our community. 

Focus and Direction

We have clear goals and plans to achieve sustainable social, environmental and economic outcomes for the Hobart community. 

Creativity and Innovation

We embrace new approaches and continuously improve to achieve better outcomes for our community. 

Accountability

We are transparent, work to high ethical and professional standards and are accountable for delivering outcomes for our community. 

 

 


 

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 3

 

24/6/2021

 

 

ORDER OF BUSINESS

 

Business listed on the agenda is to be conducted in the order in which it is set out, unless the committee by simple majority determines otherwise.

 

APOLOGIES AND LEAVE OF ABSENCE

1.        Co-Option of a Committee Member in the event of a vacancy  4

2.        Confirmation of Minutes. 4

3.        Consideration of Supplementary Items. 4

4.        Indications of Pecuniary and Conflicts of Interest. 5

5.        Transfer of Agenda Items. 5

6.        Reports. 6

6.1     Draft Affordable Housing & Homelessness Commitment 6

6.2     Community Culture and Events Committee - Review of COVID-19 Format 43

6.3     Conference Reporting - 2021 Communities in Control - Melbourne - 17 - 18 May 2021. 45

6.4     Applications Approved Under the Delegated Authority of the Director Community Life for Quick Response Grants. 99

7.        Committee Action Status Report. 102

7.1     Committee Actions - Status Report 102

8.        Responses to Questions Without Notice. 107

8.1     Cleaning Costs of Salamanca Area. 108

9.        Questions Without Notice. 109

10.     Closed Portion Of The Meeting.. 110

 


 

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 4

 

24/6/2021

 

 

Community, Culture and Events Committee Meeting (Open Portion) held Thursday, 24 June 2021 at 5:30 pm in the via Zoom.

 

This meeting of the Community, Culture and Events Committee is held in accordance with a Notice issued by the Premier on 3 April 2020 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.

 

The title Chief Executive Officer is a term of reference for the General Manager as appointed by Council pursuant s.61 of the Local Government Act 1993 (Tas).

 

COMMITTEE MEMBERS

Sherlock (Chairman)

Sexton

Harvey

Dutta

Ewin

 

NON-MEMBERS

Lord Mayor Reynolds

Deputy Lord Mayor Burnet

Zucco

Briscoe

Thomas

Behrakis

Coats

Apologies:

 

 

Leave of Absence: Nil.

 

1.       Co-Option of a Committee Member in the event of a vacancy

 

 

 

2.       Confirmation of Minutes

 

The minutes of the Open Portion of the Community, Culture and Events Committee meeting held on Thursday, 27 May 2021, are submitted for confirming as an accurate record.

 

 

 

 

3.       Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

 

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the Chief Executive Officer.

 

 

4.       Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

 

Members of the Committee are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

 

5.       Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

 

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

 

In the event that the Committee transfer an item to the closed portion, the reasons for doing so should be stated.

 

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

 


Item No. 6.1

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 6

 

24/6/2021

 

 

6.       Reports

 

6.1    Draft Affordable Housing & Homelessness Commitment

          File Ref: F21/55443; 17/237

Report of the Community Programs Coordinator, Manager Community and Culture, Director City Planning and the Director Community Life of 17 June 2021 and attachments.

Delegation:     Council


Item No. 6.1

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 17

 

24/6/2021

 

 

REPORT TITLE:                  Draft Affordable Housing & Homelessness Commitment

REPORT PROVIDED BY:  Community Programs Coordinator

Manager Community and Culture

Director City Planning

Director Community Life

 

1.         Report Purpose and Community Benefit

1.1.     This report seeks endorsement from the Community, Culture and Events Committee to release the draft Affordable Housing & Homelessness Commitment 2021-23 (Attachment A) for broad community engagement.

1.2.     The lack of affordable and social housing in Hobart is a key issue impacting the community and is resulting in people entering homelessness.

2.         Report Summary

2.1.     The draft Affordable Housing & Homelessness Commitment 2021-23 (the Commitment) clarifies the City’s Role, Areas of Focus and specific Actions to be undertaken over the two year life of the document.

2.2.     The Commitment has been developed collaboratively with input from stakeholders through tailored and responsive engagement. This has included City of Hobart Elected Members and staff, representatives from the affordable housing and homelessness sectors as well as community members with a lived experience of homelessness.

2.3.     It is noted however that the Commitment is an early draft, with further more detailed feedback to be sought from the sector and the broader community, in order to fully recognising the complexity and broad remit of affordable housing and homelessness.

2.4.     If endorsed, a broader community engagement process would be undertaken, including further targeted discussions with the affordable housing and homelessness sector, the City’s community reference and advisory groups as well as online engagement delivered through Your Say Hobart.

2.5.     A further report would be presented to the Council seeking final adoption of the Commitment.

3.         Recommendation

That:

1.      The Council endorse the draft Affordable Housing & Homelessness Commitment 2021-23 (Attachment A) for broad community engagement.

2.      A further report be provided to the Council detailing the outcome of the community engagement and presenting the final document for Council approval.

 

4.         Background

4.1.     The Commitment builds on the work delivered through the City’s previous Housing and Homelessness Strategy 2016 - 2019 (HHS).

4.2.     The HHS identified a range of actions that the Council committed to undertaking through its annual and unit planning processes. Many of these actions have been successfully delivered, with the City taking on a leadership role particularly in the homelessness space in Hobart and more broadly within Tasmania.

4.3.     City of Hobart staff were to review the HHS in 2019, this however was delayed until the Tasmanian Government released the Affordable Housing Action Plan 2019-23 (March 2019), and the Towards Infill Housing report (August 2019) and whilst the Hobart City Deal was being developed as these key strategic documents would influence potential actions and responses.

4.4.     During that time the City continued to undertake and deliver a significant number of engagement processes including public forums and workshops that have assisted in increasing the community and the sector’s understanding of affordable housing and homelessness.

4.5.     Similar to the HHS, this draft Commitment provides the framework and direction for Council officers to undertake work in collaboration with other levels of government, sector representatives and community in order to address the community’s affordable housing and homelessness aspirations and concerns.

4.6.     The Commitment format provides an accessible and succinct document with the capacity for regular review to ensure that it remains contemporary and responsive to emerging issues and trends.

4.6.1.     This is seen as particularly important at the current time noting the significant changing landscape in the housing and homelessness area.

4.7.     The Commitment is part of a suite of commitments that support the Capital City Strategic Plan 2019-29 as well as the Hobart: A City for All: Community Inclusion and Equity Framework. This includes:

·     Community Safety Commitment 2021-23

·     Equal Access Commitment 2021-23

·     LGBTQI Commitment 2021-23

·     Multicultural Commitment 2021-23

·     Positive Ageing Commitment 2021-23

·     Youth Commitment 2021-23

4.7.2.     It is noted however, that this commitment has a much broader remit than the other community commitments particularly in the affordable housing area with relation to planning mechanisms.

Council, Sector and Community Engagement

4.8.     The Commitment has been developed in response to targeted engagement with City of Hobart Elected Members and staff, sector representatives and community members. This included the following specific opportunities:

·     City of Hobart Staff Workshop - 30 November 2020

·     Housing With Dignity Reference Group - 16 December 2020 and 24 February 2021

·     Affordable Housing and Homelessness Sector Workshop - 3 May 2021

·     Elected Members Workshop - 1 June 2021

4.9.     The Housing and Homelessness Sector Workshop held on 3 May 2021 provided feedback in the development of this draft, however further engagement will be undertaken with the sector in the next phase of engagement.

4.9.1.     The groups and organisations that attended the 3 May workshop include:

·     Bethlehem House

·     Colony 47

·     Food Not Bombs

·     Hobart City Mission

·     King’s Diner

·     The Salvation Army

·     Shelter Tasmania

·     TasCOSS

·     Wintringham

·     University of Tasmania

4.9.2.     Notes from the workshop are shown at Attachment B to this report.

4.10.   As well as the above opportunities the draft document was provided to members of the Greater Hobart Homelessness Alliance for comment.

4.11.   The engagement process provided positive feedback on the work that the City has undertaken in this area through the previous strategy and also identified emerging issues, concerns and subsequent actions for the City to consider.

4.12.   Based on that feedback, as well as the continuation of some existing actions from the previous strategy, new initiatives and actions have been included in the commitment for delivery over the following two years.

What we heard

4.13.   Internal and external engagement offered participants the opportunity to identify priorities, explore current and emerging issues, identify and discuss actions and to consider roles, resources and collaboration.

4.14.   Feedback confirmed very clearly that the City of Hobart is seen as an advocate, networker and connector as well as a manager, a facilitator and leader, not only for the local and regional community, but for the sector and local government more broadly within Tasmania.

4.15.   It is acknowledged that there have been significant changes in the housing and homelessness landscape within Hobart and more broadly within Tasmania since the development of the previous Strategy.

4.16.   This rapid change has required the City of Hobart to take a lead role in collaboration with the homelessness sector as well as the state and federal governments in order to identify a way forward.

4.17.   Over the past two years a number of key strategic projects have been implemented or developed that have created the mechanisms for all levels of government to work together. These mechanisms include the Hobart City Deal, the Greater Hobart Act, the Metro Plan, and the Central Hobart Precinct Plan.

4.18.   These strategic projects now provide the opportunity to initiate high level structural changes, particularly in relation to housing supply, planning legislation, transport, land use, accessibility, community facilities, settlement strategy, physical infrastructure, economic development, delivery of social and affordable housing and housing diversity.

4.19.   We also heard that, while the Council may not have responsibility for many of the resources, drivers and influencers that have an impact on affordable housing and homelessness, it is nonetheless a key player in the affordable housing and homelessness landscape.

4.20.   The Council’s current direction in relation to addressing affordable housing and homelessness was seen to align with those of sector representatives and community members involved in the consultation.

4.21.   Feedback from the sector highlighted that while it supports the City’s actions to date and its ongoing prioritisation of related issues, these issues are complex and dynamic and require dedicated resources.

4.22.   It was therefore suggested that Council consider dedicating resourcing specifically towards this important community concern rather than it being shared across a number of positions as it has been for a number of years.

4.23.   Such a resourcing would also address another issue that was raised in the consultation; the Council being recognised as a central point of contact.

4.24.   Whilst it may not be the Council’s role to represent the sector or to be ‘one stop shop’ for all matters relating to affordable housing and homelessness, the reality is that the Council is often the first place organisations and community members turn for information and assistance, either for themselves or for others.

4.25.   The Council, and in particular the outside workforce, are also often the first point of contact for people experiencing primary homelessness.

4.26.   Again, whilst the Council may not be the provider of direct support services and it may not be in a position to change legislation or provide sufficient financial resources to significantly address affordable housing, it nonetheless has a ‘central point of contact’ role that is vital to the coordination of these services, legislation and resources.

The City’s Role

4.27.   Engagement identified the following roles for the City in identifying and addressing affordable housing and homelessness aspirations, issues and actions.

ADVOCATE

The City will collaborate with business, community and the sector to advocate for positive change where appropriate in order to address local and regional affordable, social housing and homelessness issues.

CONNECT

The City will bring business, community, government and the sector together to create and strengthen relationships in order to address local and regional affordable, social housing and homelessness issues.

COMMUNICATE

The City will identify, collect and disseminate relevant information and resources that promote greater understanding of local, regional and national affordable, social housing and homelessness issues.

FACILITATE

The City will facilitate, promote and support business, community and government initiatives in order to address local and regional affordable, social housing and homelessness issues.

LEAD

The City will continue to be a leader in identifying, promoting, coordinating and delivering actions in order to address local and regional affordable, social housing and homelessness issues.

MANAGE

The City will focus its strategic planning, resources, infrastructure and facilities in order to address local and regional affordable, social housing and homelessness issues.

The City’s Areas of Focus

4.28.   The following Areas of Focus were identified as a priority in the engagement undertaken towards the development of the draft Commitment.

Planning & Management

The City will evolve and respond to community aspiration and need in relation to housing. This includes both the control of existing and new development as well as 'strategic planning' to ensure that resources are carefully managed to match current and future community needs and expectations.

Examples include:

·     Support private developers to build affordable and social housing within Hobart through incentives and other relevant mechanisms where appropriate.

·     Develop a position on Short Stay Accommodation legislation with a view to easing pressure on housing affordability.

·     Develop an Apartment Code to provide greater certainty for developers, proponents and the community when undertaking developments including the conversion of existing buildings/sites such as shop tops to housing.

·     Support progression of applications related to increasing housing opportunities along the Northern Transport Corridor through the Hobart City Deal.

 

 

 

Parklands & Civic Space Management

The City will focus resources to ensure that public spaces and infrastructure provide the best possible benefit for all community members including people without a home and that they facilitate community safety and interaction in order to encourage community ownership, identity and cohesion.

Examples include:

·     Provide appropriate infrastructure for homeless people, in particular showers, water bubblers / refill station, recharge stations for mobile phones and Wi-Fi hot spots and ensure inclusion of additional facilities in any new developments.

·     Collaborate with the Salvation Army’s Street to Home team to provide support for people without a home living in Hobart’s public spaces.

·     Collaborate with service providers to explore further opportunities / venues within the City to increase the number of large lockers available to people experiencing homelessness.

·     Explore the establishment of a PO Box facility in collaboration with Australia Post and/or other service providers in a location suitable for those experiencing homelessness.

City Activation & Social Connection

The City will support and where necessary facilitate city activation projects and programs that maximise participation in community life. The City will support opportunities for adaptive re-use of sites and encourage best practice in urban design that is inclusive and environmentally sustainable.

Examples include:

·     Support the Housing with Dignity Reference Group members to deliver a range of programs, projects and advocacy initiatives.

·     Support community initiated services such as Food Not Bombs, Dining with Friends, King’s Diner, Pets in the Park and Circle of Love and Care through the provision of free venue use.

·     Collaborate with the University of Tasmania regarding all aspects of the university’s move into central Hobart, with a particular focus on the accommodation and social integration of students.

·     Maintain dedicated homeless initiative budget allocations in order to support Homelessness initiatives and projects prioritised by the homelessness sector - such as engaging St Vincent de Paul Society to supply the Homelessness Survival Packs to front line organisations.

Community Information & Awareness Raising

The City will focus on the delivery and support of community education and awareness raising campaigns, programs and projects in relation to affordable and social housing and homelessness and that also promote celebration, diversity and social connection.

Examples include:

·     Deliver and support events and activities that highlight community issues within Homelessness Week and Anti-Poverty Week.

·     Facilitate training and professional development for City of Hobart staff - provide relevant training and information to support ‘front line’ staff coming into contact with rough sleepers.

·     Provide the Housing Services Card - information on local homelessness and social support services within Hobart.

·     Work with the Housing with Dignity Reference Group to further develop the I am Somebody project or similar community awareness raising projects.

Strategic Partnerships & Alliances

Develop partnerships with other levels of government, neighbouring councils, housing peak bodies, investors, social housing providers, educational, community and voluntary organisations and work collaboratively in addressing the lack of affordable and social housing and supporting people without a home.

Examples include:

·     Coordinate and facilitate the Greater Hobart Homelessness Alliance - a Greater Hobart forum of State and Local Government representatives as well representative from the housing and homelessness sector.

·     Maintain membership of Shelter Tasmania and support for the affordable / social housing and homelessness sector.

·     Participate in the Council of Capital City Lord Mayors (CCCLM) on activities relating to affordable and social housing and homelessness.

·     Collaborate with the University of Tasmania to identify and support opportunities for affordable and social housing inclusion within City and Sandy Bay campus accommodation developments.

4.29.   As well as the example actions included above, each of these Areas of Focus have a range of other specific Actions, which are detailed within the draft Commitment.

5.         Proposal and Implementation

5.1.     If endorsed, a broader community engagement process would be undertaken, including a further review of the Commitment from the City’s community reference and advisory groups, sector and government representatives as well as online engagement delivered through Your Say Hobart.

5.2.     A further report would then be presented to Council seeking final adoption of the Commitment.

6.         Strategic Planning and Policy Considerations

6.1.     The Commitment supports the community vision, strategic plan and community inclusion and equity framework and will directly support these guiding documents.

6.1.1.     The document take its guiding principles directly from Hobart: A Community Vision for our Island Capital.

6.1.2.     All deliverables included in the Commitment are aligned with Hobart: A City for All - Community Inclusion and Equity Framework which was specifically aligned with Pillar 2: Community Inclusion, Participation and Belonging as well as Pillar 7: Built Environment.

7.         Financial Implications

7.1.     Funding Source and Impact on Current Year Operating Result

7.1.1.     There is no financial impact from this report on the current financial year.

7.2.     Impact on Future Years’ Financial Result

7.2.1.     Were Council to endorse increased staffing resources in this area there would be an impact on future year’s financial results. The detail of this impact would need to be determined, based on the level of resourcing endorsed by the Council.

7.2.2.     All remaining actions would be delivered as part of existing budgetary allocations.

7.3.     Asset Related Implications

7.3.1.     There are no asset related implications.

8.         Legal, Risk and Legislative Considerations

8.1.     The Commitment supports the City’s obligations under the Tasmanian Local Government Act which says that the role of local government is:

(a)     to provide for the health, safety and welfare of the community;

(b)     to represent and promote the interests of the community; and

(c)     to provide for the peace, order and good government of the municipal area.

8.2.     The Commitment is likely to reduce the City’s reputational risk as it delivers upon the community’s expectations as articulated in Hobart: A Community Vision for our Island Capital.

9.         Environmental Considerations

9.1.     The Commitment promotes community resilience and capacity building and is aligned with the community principles of the Sustainable Hobart Action Plan 2020-2025.

10.      Social and Customer Considerations

10.1.   The Commitment responds directly to community aspirations as articulated in the vision and detailed in the City’s strategic plan.

10.2.   The lack of affordable and social housing in Hobart is a key issue impacting the broad community resulting in people entering homelessness. This situation has escalated to an extent where it is a key social issue and everyone has a role to play, including local government.

11.      Marketing and Media

11.1.   The Commitment supports the City to better communicate the role of Local Government in relation to affordable and social housing and in addressing homelessness.

11.2.   Further broad community engagement will provide an opportunity to highlight the importance and value of having a city where every community members has access to safe, secure shelter all community members are valued and are able to participate in community life.

12.      Community and Stakeholder Engagement

12.1.   As previously indicated targeted and responsive engagement was undertaken to inform the approach, format and content within the Commitment.

12.2.   Engagement was designed to build participation and ownership with key internal and external stakeholders and effectively inform the development of the Commitment.

12.3.   City of Hobart Housing With Dignity Reference Group members were instrumental in developing the Commitment. Members commented on and contributed to content, format and approach of the commitment.

12.4.   Extensive staff engagement was also undertaken, with staff from all divisions within Council actively engaged in the review of the previous strategy and development of the draft Commitment.

13.      Delegation

13.1.   This matter is delegated to the Committee for determination.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Mark Joseph

Community Programs Coordinator

Kimbra Parker

Manager Community and Culture

Neil Noye

Director City Planning

Tim Short

Director Community Life

 

Date:                            17 June 2021

File Reference:          F21/55443; 17/237

 

 

Attachment a:             Draft Affordable Housing & Homelessness Commitment 2021-23

Attachment b:             Affordable Housing & Homelessness Sector Workshop notes-May 2021   


Item No. 6.1

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ATTACHMENT a

 

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ATTACHMENT b

 

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6.2    Community Culture and Events Committee - Review of COVID-19 Format

          File Ref: F21/54419

Memorandum of the Manager Legal and Governance of 17 June 2021.

Delegation:     Committee


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Memorandum: Community, Culture and Events Committee

 

Community Culture and Events Committee - Review of COVID-19 Format

 

The Council at its meeting of 24 May 2021 resolved the following position in respect to Council Committees convening their future meetings:

 

Committees that have not yet resolved to return to physical meetings determine whether they wish to re-consider their meeting format.

 

For those Council Committees still meeting via Zoom, the Chief Executive Officer noted that an item would be placed on the agenda of these Committees to determine if they wish to return to physical meetings or remain convening their meetings via a virtual platform using Zoom.

 

If physical meetings are to resume, the Council Committee will convene their meetings in the Council Chamber as a return to the Lady Osborne Room for Committee meetings is not possible at this time.  As the open portion of all meetings of Council and Council Committees are currently being live streamed to the public, the Lady Osborne Room at present does not have the technology required to provide this service.  The Lady Osborne Room will continue to be used as an overflow gallery with meetings being streamed to the room as required. 

 

REcommendation

That the matter be considered by the Community Culture and Events Committee.

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Paul Jackson

Manager Legal and Governance

 

 

Date:                            17 June 2021

File Reference:          F21/54419

 

 

 


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6.3    Conference Reporting - 2021 Communities in Control - Melbourne - 17 - 18 May 2021

          File Ref: F21/55297

Memorandum of the Chief Executive Officer of 10 June 2021 and attachments.

Delegation:     Committee


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Memorandum: Community, Culture and Events Committee

 

Conference Reporting - 2021 Communities in Control - Melbourne - 17 - 18 May 2021

 

Alderman Damon Thomas has submitted the attached report in accordance with Clause 3(H)(2) of the Council’s policy titled Elected Members’ Development and Support.

 

REcommendation

That:

1.      That the information be received and noted.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Kelly Grigsby

Chief Executive Officer

 

 

Date:                            10 June 2021

File Reference:          F21/55297

 

 

Attachment a:             Alderman Thomas - Melbourne Conference Report   


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ATTACHMENT a

 

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6.4    Applications Approved Under the Delegated Authority of the Director Community Life for Quick Response Grants

          File Ref: F21/56996; 20/74

Memorandum of the Director Community Life of 17 June 2021 and attachment.

Delegation:     Committee


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Memorandum: Community, Culture and Events Committee

 

Applications Approved Under the Delegated Authority of the Director Community Life for Quick Response Grants

 

The Director Community Life submits for information the attached table of Quick Response Applications approved under delegated authority.

 

REcommendation

That the information be received and noted.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Tim Short Feb 2021

Tim Short

Director Community Life

 

 

Date:                            17 June 2021

File Reference:          F21/56996; 20/74

 

 

Attachment a:             Quick Response Applications Approved Under Delegated Authority   


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ATTACHMENT a

 

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7.       Committee Action Status Report

 

7.1      Committee Actions - Status Report

A report indicating the status of current decisions is attached for the information of Elected Members.

REcommendation

That the information be received and noted.

Delegation:      Committee

 

 

Attachment a:             CCEC - Open - Status Report for the June 2021 meeting    


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ATTACHMENT a

 

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8.       Responses to Questions Without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

 

The Chief Executive Officer reports:-

 

“In accordance with the procedures approved in respect to Questions Without Notice, the following responses to questions taken on notice are provided to the Committee for information.

 

The Committee is reminded that in accordance with Regulation 29(3) of the Local Government (Meeting Procedures) Regulations 2015, the Chairman is not to allow discussion or debate on either the question or the response.”

 

8.1    Cleaning Costs of Salamanca Area

          File Ref: F21/52579

Memorandum of the Director City Amenity of 11 June 2021.

 

 

That the information be received and noted.

 

 

Delegation:      Committee

 


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Memorandum:          Lord Mayor

Deputy Lord Mayor

Elected Members

 

 

Response to Question Without Notice

 

Cleaning Costs of Salamanca Area

 

Meeting: Community, Culture and Events Committee

 

Meeting date: 27 May 2021

 

Raised by: Councillor Harvey

 

Question:

 

Could the Director advise the cost of cleaning services that are required in the Salamanca area on Saturday and Sunday mornings?

 

Response:

The cost of cleaning the Salamanca area on Saturday and Sundays is $1,377 per Saturday and Sunday, or $71,604 per year.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Glenn Doyle

Director City Amenity

 

 

Date:                            11 June 2021

File Reference:          F21/52579

 

 

 


 

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 109

 

24/6/2021

 

 

9.       Questions Without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

 

An Elected Member may ask a question without notice of the Chairman, another Elected Member, the Chief Executive Officer or the Chief Executive Officer’s representative, in line with the following procedures:

1.         The Chairman will refuse to accept a question without notice if it does not relate to the Terms of Reference of the Council committee at which it is asked.

2.         In putting a question without notice, an Elected Member must not:

(i)    offer an argument or opinion; or

(ii)   draw any inferences or make any imputations – except so far as may be necessary to explain the question.

3.         The Chairman must not permit any debate of a question without notice or its answer.

4.         The Chairman, Elected Members, Chief Executive Officer or Chief Executive Officer’s representative who is asked a question may decline to answer the question, if in the opinion of the respondent it is considered inappropriate due to its being unclear, insulting or improper.

5.         The Chairman may require a question to be put in writing.

6.         Where a question without notice is asked and answered at a meeting, both the question and the response will be recorded in the minutes of that meeting.

7.         Where a response is not able to be provided at the meeting, the question will be taken on notice and

(i)    the minutes of the meeting at which the question is asked will record the question and the fact that it has been taken on notice.

(ii)   a written response will be provided to all Elected Members, at the appropriate time.

(iii)  upon the answer to the question being circulated to Elected Members, both the question and the answer will be listed on the agenda for the next available ordinary meeting of the committee at which it was asked, where it will be listed for noting purposes only.

 


 

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 110

 

24/6/2021

 

 

10.     Closed Portion Of The Meeting

 

 

 

RECOMMENDATION

 

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:  

 

·         Confirm the minutes of the Closed portion of the meeting

·         Questions without notice in the Closed portion

 

The following items are listed for discussion:-

 

Item No. 1          Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2          Consideration of supplementary items to the agenda

Item No. 3          Indications of pecuniary and conflicts of interest

Item No. 4          Questions Without Notice