Minutes (Open Portion)

Council Meeting

Page 3

24/5/2021

Minutes (Open Portion)

Council Meeting

Page 8

24/05/2021

The Chairman reports that she has perused the minutes of the meeting of the Open Portion of the Council meeting held on Monday, 10 May 2021, finds them to be a true record and recommends that they be taken as read and signed as a correct record.

Burnet

Dutta                                                        That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

The minutes were signed.

AYES

NOES

Lord Mayor Reynolds

Deputy Lord Mayor Burnet

Zucco

Briscoe

Sexton

Thomas

Harvey

Behrakis

Dutta

Ewin

Sherlock

Coats

Mr Lohberger put the following question and was provided with the corresponding response from the Lord Mayor.

Question:

The much-vaunted UTAS masterplan for its move into Hobart was released last week. The accompanying Urban Design Framework booklet clearly shows major changes to the footpaths and roadway on Melville Street between Murray and Elizabeth Street (pp63-65).

The HCC has responsibility for that section of Melville Street and the HCCs Melville Street carpark also has its entrance and exit located on that same block.

Has UTAS discussed with the HCC its obvious intentions to change the layout and usage of sections of Melville Street?

And, does the HCC have any concerns about UTAS unilaterally proposing changes to the layout and use of Hobart’s streets without first consulting with the HCC?

Response:

There has been discussions concerning the proposal for alterations to Melville Street with the Council however the Council has not agreed at this stage to any of the changes proposed. 

Before any changes could occur the Council would need to consider a comprehensive assessment of the traffic and amenity consequences and that all the necessary statutory approvals were in place. 

9.1      Planning Directive 8 - Exemptions, Application Requirements, Special Provisions and Zone Provisions - Submission to the Tasmanian Planning Commission

Ref:    Open CPC 7.2.1, 17/05/2021

That the Council endorse the submission to the Tasmanian Planning Commission in response to Planning Directive 8 – Exemptions, Application Requirements, Special Provisions and Zone Provisions, marked as Attachment A to item 7.2.1 of the Open City Planning Committee agenda of 17 May 2021.  

Burnet

Harvey                                                 That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

10.      2021 - 2022 Fees and Charges - City Planning

Ref:    Open CPC 8.1, 17/05/2021

That the schedule of fees and charges for the City Planning Division marked as Attachment A to item 8.1 of the Open City Planning Committee agenda of 17 May 2021, be adopted for the 2021-2022 financial year, as amended by inclusion of the following fees under the Development Compliance section:

Building Permit Applications, cost of work over $7,500,001, ($1,500 per application.)

Permit of Substantial Compliance Applications, cost of work over $7,500,001, ($3,000 per application.)

Burnet

BEHRAKIS                                              That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

11.      Building Statistics - 1 April 2021 - 30 April 2021

Ref:    Open CPC 8.4, 17/05/2021

That the building statistical report of the Director City Planning be received and noted:

During the period 1 April 2021 to 30 April 2021, 37 permits were issued to the value of $11,355,532 which included:

(i)      20 for extensions/alterations to dwellings to the value of $3,354,503;

(ii)     1 new dwelling to the value of $359,689;

(iii)    18 new multiple dwellings to the value of $5,400,000; and

(iv)    1 major project:

(a)     32 Romilly Street, South Hobart - 9 Multiple Dwellings - $3,800,000;

During the period 1 April 2020 to 30 April 2020, 51 permits were issued to the value of $11,998,695 which included:

(i)      26 for extensions/alterations to dwellings to the value of $3,819,695;

(ii)     11 new dwellings to the value of $2,969,000;

(iii)    10 new multiple dwellings to the value of $2,125,000; and

(iv)    1 major project:

(a)     102 Patrick Street, Hobart - Commercial Extension - $1,400,000

In the twelve months ending April 2021, 718 permits were issued to the value of $205,409,514; and

In the twelve months ending April 2020, 603 permits were issued to the value of $250,777,218

Burnet

Sherlock                                            That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

12.      Planning Permits Statistics - 1 April 2021 – 30 April 2021

Ref:    Open CPC 8.5, 17/05/2021

That the planning statistical report of the Director City Planning be received and noted:

During the period 1 April 2021 to 30 April 2021, 56 permits were issued to the value of $31,718,510 which included:

(i)      19 new single dwellings to the value of $8,900,000;

(ii)     13 multiple dwellings to the value of $5,255,000;

(iii)    23 extensions/alterations to dwellings to the value of $5,969,000;

(iv)    8 extensions/alterations to commercial properties to the value of $18,689,000;

(v)     1 major project:

(a)     125 Bathurst Street, Hobart - Partial Demolition, Alterations and New Building for Visitor Accommodation, Hotel Industry and Food Services 68 Rooms - $17,000,000;

During the period 1 April 2020 to 30 April 2020, 51 permits were issued to the value of $10,982,600 which included:

(i)      2 new single dwellings to the value of $635,000;

(ii)     21 multiple dwellings to the value of $5,675,000;

(iii)    20 extensions/alterations to dwellings to the value of $3,215,100;

(iv)    9 extensions/alterations to commercial properties to the value of $1,106.000;

(v)     1 major project:

a)      14 Kooyong Glen, South Hobart - 11 Multiple Dwellings, Front Fencing, Tree Removal, and Associated Works in the Road Reservation - $3,000,000;

Burnet

Behrakis                                              That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

13.      2021-22 Proposed Fees and Charges - Cleansing & Solid Waste, Roads and Capital Works, Stormwater

Ref:    Supplementary Open CIC 11, 28/04/2021

That the schedule of fees and charges for the provision of following activities of the City Amenity Division marked as Attachment A to supplementary item 11 of the Open City Infrastructure Committee agenda of 28 April 2021, be adopted for the 2021-22 financial year:

(i)        Cleansing and Solid Waste Requested Works

(ii)       Wheelie Bins/Bins

(iii)      McRobies Gully Waste Management Centre

(iv)      Roads Management

(v)       Stormwater Services Service Connections and Inspections 

Harvey
Burnet                                                  That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

14.      2021-22 Fees and Charges - City Planning Division (Residential Parking Permit and Traffic Strategy and Projects)

Ref:    Supplementary Open CIC 12, 28/04/2021

That the schedule of fees and charges for the provision of the following activities of the City Planning Division marked as Attachment A and B to supplementary item 12 of the Open City Infrastructure Committee agenda of 28 April 2021, be adopted for the 2021-22 financial year:

(i)  Residential Parking Permit - Fees and Charges 2021-22 (Attachment A);

(ii)  Traffic Strategy and Projects - Fees and Charges 2021-22 (Attachment B).

Harvey

Dutta                                                      That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

15.      2021-22 Fees and Charges - Community Life

Ref:    Open CCEC 6.3, 29/04/2021

That the schedule of fees and charges for the Community Life Division, marked as Attachments A-F to item 6.3 of the Open Community Culture and Events Committee agenda of 29 April 2021 and as referenced below, be adopted for the 2021-22 financial year:

(i)      Positive Ageing – Mathers House and Criterion House
(Attachment A).

(ii)     Youth Arts and Recreation Centre (Attachment B).

(iii)    Events, Activations and Grants – City Banners, Lighting, Event Signage and Film Permits (Attachment C).

(iv)    Events, Activations and Grants – Hobart Food Truck Program
(Attachment D).

(v)     Events, Activations and Grants – Equipment Hire (Attachment E).

(vi)    Salamanca Market (Attachment F).

Sherlock

Harvey                                                  That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

16.      2021 Dark Mofo Further In-kind Support

Ref:    Special Open CCEC 4.1, 24/05/2021

That:   1.    The Council resolve to partially fund the 2021 Dark Mofo request through the following:

(i)      The Council approve the in-kind funding requests for City of Hobart venues such as Regatta Grounds, Salamanca Lawns, Long Beach and City Hall, valued at $6,749.81.

(ii)     The Council approve a partial fee-waiver for the road closures required, valued at $900.

2.    The total funding provision be recorded in the ‘Grants, Assistance and Benefits Provided’ section of the City of Hobart’s Annual Report.

Burnet

Harvey                                                 That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

17.      2021-22 Fees and Charges - Community Life

Ref:    Open EDCC 6.3, 29/04/2021

That the schedule of fees and charges for the Community Life Division, marked as Attachments A and B to item 6.3 of the Open Economic Development and Communications Committee agenda of 29 April 2021 and referenced below, be adopted for the 2021-22 financial year.

(i)    The Tasmanian Travel and Information Centre (Attachment A).

(ii)   Tourism function (Attachment B).

Zucco

Harvey                                                 That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

18.      Financial Report as at 31 March 2021

Ref:    Open FGC 6.1, 18/05/2021

That the Council approve the following changes to the 2020-21 Estimates listed below which will result in an improvement of the underlying result by $4.807M from the changes put forward in December and approve an increase of $0.397M in capital expenditure.

(i)      Labour expenses reduction $0.829M

(ii)     Materials and services increase $0.008M

(iii)    Deprecation increase $3.333M

(iv)    Other expenses reduction $0.459M

(v)     Decrease in rates financial hardship remissions $3.4M

(vi)    Increase in rates and charges $2.175M

(vii)   Fees and charges revenue increase $1.25M

(viii)  Rent revenue increase $0.035M

(ix)    Capital works program increase of $0.397M for the Central Hobart Precinct Plan, South Hobart Community Centre redevelopment, replacement flag poles, Customer Services Centre upgrade, recognition of grant funding and offsetting capital expenditure and transfer of funds between projects.

Zucco

Coats                                                     That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

19.      2021-22 Fees and Charges - Financial Services

Ref:    Open FGC 6.4, 20/04/2021

That the schedule of fees and charges for Financial Services marked as Attachment A to item 6.4 of the Open Finance and Governance Committee agenda of 20 April 2021, be adopted for the 2021-22 financial year.  

Zucco

Dutta                                                      That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

20.      2021-22 Fees and Charges - City Innovation and
Further Information on Long Term Parking Fees

Ref:    Open FGC 6.3, 18/05/2021

That:  1.     The schedule of fees and charges for the City Innovation Division marked as Attachments A-F to item 6.3 of the Open Finance and Governance Committee agenda of 18 May 2021, and as referenced below, be adopted for the 2021-22 financial year:

(i)      Parking Enforcement (Attachment A);

(ii)     Off-Street Parking Long Term (Attachment B);

(iii)    Off-Street Parking Short Term (Attachment C);

(iv)    Off-Street Parking Short Term Motorbikes (Attachment D);

(v)     Meters and Voucher Machines (Attachment E); and

(vi)    Smart and Sustainable City (Attachment F).

2.    Council approve the reduction of the 90-minute free off-street parking services to 60-minutes commencing 1 July 2021.

Zucco

Harvey                                                 That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

21.      2021-22 Fees and Charges - City Governance

Ref:    Open FGC 6.4, 18/05/2021

That the schedule of fees and charges for City Governance, marked as Attachments A, B and C to item 6.4 of the Open Finance and Governance Committee agenda of 18 May 2021, be adopted for the 2021-22 financial year:

(i)    Venues - Fees and Charges 2021-22 (Attachment A);

(ii)    Customer Services - Fees and Charges 2021-22 (Attachment B);

(iii)   Risk Management - Fees and Charges 2021-22 (Attachment C).

Zucco

Burnet                                                 That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

22.      Hobart City Mission - Short Term Licence Extension Safe Space

Ref:    Open FGC 6.7, 18/05/2021

That:   1.    Approval be given to extend the current licence agreement to Hobart City Mission for the usage of the Youth ARC facility for the operation of the overnight Safe Space program until 30 June 2021 or until such time as planning / building approval has been resolved (whichever is later), with the Chief Executive Officer delegated authority to extend the licence agreement if deemed necessary.

            2.    The licence extension be on the same basis as the previous agreement with a rental cost of $558 per week (GST exclusive).

            3.    The Chief Executive Officer be authorised to finalise the terms and conditions of the licence agreement.

4.    The licence agreement to Hobart City Mission for the usage of the Youth ARC facility for the operation of the overnight Safe Space program, be referred back to the Council for further consideration if a third party appeal is lodged in respect to the development application for a proposed new site which will accommodate the Safe Space program.

Zucco

Sherlock                                            That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

23.      Lease of Part of the Level 4 Council Centre

Ref:    Open FGC 6.8, 18/05/2021

That:   1.    The Culturally Diverse Alliance Tasmania be granted a six month lease with a further six month option, at the nominal rent of fifty dollars ($50.00) per annum for that part of the fourth floor of the Council Centre enclosed in red on the plan (marked as Attachment C to item 6.8 of the Open Finance and Governance Committee agenda of 18 May 2021) on the condition that CDAT bear the costs associated with installing the partition to enclose the lease area, and provides evidence of appropriate insurance policies and any other requirements of the Hobart City Council’s lease agreement.

2.    The Chief Executive Officer be authorised to finalise the terms of the lease.

3.    The reduction in rent be recorded in the Council’s Annual Report in accordance with the Council’s Policy for Leases to Non-Profit Organisations.

4.    A further report be provided on appropriate Expression of Interest processes in respect to community organisations leasing temporary office space in the Hobart Council Centre.

Zucco

Burnet                                                 That the recommendation be adopted.

Amendment

Harvey

Ewin                                                                                                                              

That clause 1 be amended to grant a one year lease with a further one year option with such option to be exercisable by both parties.

AMENDMENT CARRIED

VOTING RECORD

SUBSTANTIVE MOTION CARRIED

VOTING RECORD

COUNCIL RESOLUTION:

That:   1.    The Culturally Diverse Alliance Tasmania be granted a one year lease with a further one year option, with such option to be exercisable by both parties, at the nominal rent of fifty dollars ($50.00) per annum for that part of the fourth floor of the Council Centre enclosed in red on the plan (marked as Attachment C to item 6.8 of the Open Finance and Governance Committee agenda of 18 May 2021) on the condition that CDAT bear the costs associated with installing the partition to enclose the lease area, and provides evidence of appropriate insurance policies and any other requirements of the Hobart City Council’s lease agreement.

2.    The Chief Executive Officer be authorised to finalise the terms of the lease.

3.    The reduction in rent be recorded in the Council’s Annual Report in accordance with the Council’s Policy for Leases to Non-Profit Organisations.

4.    A further report be provided on appropriate Expression of Interest processes in respect to community organisations leasing temporary office space in the Hobart Council Centre.

24.      New Policy - Chief Executive Officer - Exercise of Powers

Ref:    Open FGC 6.9, 18/05/2021

That the Council adopt the policy titled “Chief Executive Officer – Exercise of Powers” included as Attachment A to item 6.9 of the Open Finance and Governance Committee agenda of 18 May 2021.

Zucco

Sherlock                                            That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

25.      2020-21 Annual Plan Progress Report
Period Ended 31 March 2021

Ref:    Open FGC 6.10, 18/05/2021

That the Council endorse the Annual Plan 2020-21 progress report for the period ending 31 March 2021 marked as Attachment A to item 6.10 of the Open Finance and Governance Committee agenda of 18 May 2021.

Zucco

Burnet                                                 That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

26.      2021-22 Fees and Charges - Community Life - Doone Kennedy Hobart Aquatic Centre

Ref:    Special Open PRC 4.1, 24/05/2021

That the schedule of fees and charges for the Doone Kennedy Hobart Aquatic Centre (DKHAC), marked as Attachments A-C to item 4.1 of the Special Open Parks and Recreation Committee agenda of 24 May 2021, and as referenced below, be adopted for the 2021-22 financial year:

(i)      Customer Service and Events - DKHAC (Attachment A).

(ii)     Facility Operations - DKHAC (Attachment B).

(iii)    Programs and Participation - DKHAC (Attachment C).

Briscoe

Burnet                                                  That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

27.      2021-22 Fees and Charges - City Amenity Division - Bushland and Parks and Recreation

Ref:    Special Open PRC 4.2, 24/05/2021

That the schedule of fees and charges for the provision of following activities marked as Attachment A to item 4.2 of the Special Open Parks and Recreation Committee agenda of 24 May 2021, and as referenced below, be adopted for the 2021-22 financial year:

(i)             Bushland

(ii)            Parks and Reserves

(iii)            Sporting Facilities/Sportsgrounds

(iv)           Mornington Skills Centre

Briscoe
Burnet                                                 That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

28.      Council Meetings - Review of COVID-19 Meeting Format

Burnet

Briscoe         

That the recommendation contained in the Special Report of the Chief Executive Officer, marked as item 28 of the Open Council meeting agenda of 24 May 2021, be adopted with meeting rooms returning to their traditional room configuration.

MOTION CARRIED

VOTING RECORD

COUNCIL RESOLUTION:

That    1.  The Council return the Council Chamber and Lady Osborne Room to the traditional room configuration with elected members and the Executive Leadership Team being seated at the meeting tables.

         2.    Committees that have not yet resolved to return to physical meetings determine whether they wish re-consider their meeting format.

3.     The Chief Executive Officer amend the COVID-19 Safe Plan for meetings as required and circulate to elected members as soon as practicable.

Burnet

Sherlock  

That the proposed motion circulated by Alderman Zucco but not listed on the agenda regarding the Taste of Tasmania, be considered by the Council in accordance with regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015, as a new matter for discussion.

Procedural Motion

Ewin

                                                                       That the motion be now put.

The procedural motion lapsed for want of a seconder.

MOTION CARRIED

VOTING RECORD

The Chairperson advised that in accordance with regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015, an absolute majority of seven was required to pass the motion, therefore the motion to include a new matter for discussion was lost.