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City of hobart

MINUTES

Community, Culture and Events Committee Meeting

 

Open Portion

 

Thursday, 24 September 2020 at 5:33 pm

 


DRAFT

Minutes (Open Portion)

Community, Culture and Events Committee Meeting

Page 2

 

24/9/2020

 

 

 ORDER OF BUSINESS

 

APOLOGIES AND LEAVE OF ABSENCE

1.        Co-Option of a Committee Member in the event of a vacancy  3

2.        Confirmation of Minutes. 4

3.        Consideration of Supplementary Items. 4

4.        Indications of Pecuniary and Conflicts of Interest. 4

5.        Transfer of Agenda Items. 5

6.        Reports. 5

6.1     Social Inclusion Index - Connected Community Program.. 5

6.2     Social Inclusion Policy Update. 6

6.3     City of Hobart Grants Program - Annual Program 2020 Recommendations  7

6.4     Applications Approved Under the Delegated Authority of the Deputy General Manager for Quick Response Grants. 8

7.        Committee Action Status Report. 8

7.1     Committee Actions - Status Report 8

8.        Responses to Questions without Notice. 9

9.        Questions without Notice. 9

10.     Closed Portion of the Meeting.. 9

 


DRAFT

Minutes (Open Portion)

Community, Culture and Events Committee Meeting

Page 10

 

24/09/2020

 

 

Community, Culture and Events Committee Meeting (Open Portion) held on Thursday, 24 September 2020 at 5:33 pm.

 

This meeting of the Community Culture and Events Committee is held in accordance with a Notice issued by the Premier on 3 April 2020 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.

 

COMMITTEE MEMBERS

Sherlock (Chairman)

Sexton

Harvey

Dutta

Ewin

 

 

 

PRESENT: Councillor Z Sherlock (Chairman), Councillors W F Harvey, M Dutta, J Ewin and W Coats.

 

APOLOGIES: Alderman Dr P T Sexton.

 

LEAVE OF ABSENCE: Nil.

 

 

NON-MEMBERS

Lord Mayor Reynolds

Deputy Lord Mayor Burnet

Zucco

Briscoe

Thomas

Behrakis

Coats

 

Councillor Coats was co-opted to the Committee.

 

 

1.       Co-Option of a Committee Member in the event of a vacancy

 

HARVEY

 

That Councillor Coats be co-opted to the Committee

MOTION CARRIED

VOTING RECORD

AYES

NOES

Sherlock

 

Harvey

 

Dutta

 

Ewin

 

 

 

 

 

2.       Confirmation of Minutes

 

 

EWIN

 

The minutes of the Open Portion of the Community, Culture and Events Committee meeting held on Thursday, 27 August 2020, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Sherlock

 

Harvey

 

Dutta

 

Ewin

 

Coats

 

 

The minutes were signed.

 

 

 

3.       Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

 

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

 

No supplementary items were received.

 

 

 

 

4.       Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

 

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

 

No interest was indicated.

 

5.       Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

 

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

 

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

 

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

 

No items were transferred.

 

 

6.       Reports

 

6.1      Social Inclusion Index - Connected Community Program

            File Ref: F20/98921; 19/109

 

HARVEY

That the recommendation contained in the report of the Manager City Information and the Director City Innovation of 17 September 2020, be adopted.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Sherlock

 

Harvey

 

Dutta

 

Ewin

 

Coats

 

 

COMMITTEE RESOLUTION:

That:   1.    The Council endorse publication of the pilot dashboards shown in Attachment B to item 6.1 of the Open Community Culture and Events Committee agenda of 24 September 2020 on the City of Hobart public website.

            2.    The Council endorse the ongoing maintenance of the pilot socio-economic digital dashboards (and datasets).

3.    The Council not endorse the curation of the identified and future data sources into a single index at this time.

Delegation:     Council

 

 

6.2      Social Inclusion Policy Update

            File Ref: F20/100406

 

EWIN

That the recommendation contained in the report of the Community Participation Coordinator, the Manager Community and Culture and the Deputy General Manager of 17 September 2020, be adopted.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Sherlock

 

Harvey

 

Dutta

 

Ewin

 

Coats

 

 

COMMITTEE RESOLUTION:

That:   1.    The Council rescind the City of Hobart Policy, Cultural Diversity Inclusion marked as Attachment B to item 6.2 of the Open Community Culture and Events Committee agenda of 24 September 2020.

            2.    The Council endorse and adopt the new City of Hobart Policy, Social Inclusion marked as Attachment C to item 6.2 of the Open Community Culture and Events Committee agenda of 24 September 2020.

3.    A subsequent Social Inclusion Framework be developed for the Council’s endorsement at the appropriate time.

 

Delegation:     Council


 

 

6.3      City of Hobart Grants Program - Annual Program 2020 Recommendations

            File Ref: F20/92939; 20/69-0003

 

EWIN

That the recommendation contained in the report of the Community Activation and Grants Coordinator, the Manager Activation Programs and Tourism and the Deputy General Manager of 17 September 2020, be adopted.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Sherlock

 

Harvey

 

Dutta

 

Ewin

 

Coats

 

 

COMMITTEE RESOLUTION:

That:   1.    The Council approve the recommended level of funding to the respective applicants for assistance under the 2020-21 City of Hobart Grants Program, marked as Attachment A to item 6.3 of the Open Community Culture and Events Committee agenda of 24 September 2020, under the stream of Event Partnership.

            2.    The value of the combined recommended projects is noted as $192,885 for Event Partnership.

            3.    The unallocated funds of $12,115 be classified as an underspend for the program and recognised as savings.

            4.    The funding for the grants be attributed to the Community Events - Grants and Assistance Budget Function in the 2020-21 Annual Plan.

            5.    All funding applicants be advised accordingly.

            6.    The total grant provision be recorded in the ‘Grants, Assistance and Benefits provided’ section of the City of Hobart’s Annual Report.

 

 

Delegation:     Council

 

6.4      Applications Approved Under the Delegated Authority of the Deputy General Manager for Quick Response Grants

            File Ref: F20/99373; 20/74

 

HARVEY

That the recommendation contained in the report of the Deputy General Manager of 16 September 2020, be adopted.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Sherlock

 

Harvey

 

Dutta

 

Ewin

 

Coats

 

 

COMMITTEE RESOLUTION:

That the information be received and noted.

 

Delegation:     Committee

 

 

7.       Committee Action Status Report

 

7.1      Committee Actions - Status Report

            File Ref: F20/99375; 16/118

 

DUTTA

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Sherlock

 

Harvey

 

Dutta

 

Ewin

 

Coats

 

 

Delegation:       Committee

8.       Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

 

8.1    Neighbourhood House

          File Ref: F20/100320

Memorandum of the Manager Community and Culture and the Deputy General Manager of 17 September 2020 and attachment.

 

EWIN

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Sherlock

 

Harvey

 

Dutta

 

Ewin

 

Coats

 

 

Delegation:     Committee

 

 

 

 

9.       Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

 

No questions were asked at the meeting.

 

 

 

10.     Closed Portion of the Meeting

 

EWIN

 

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:  

 

·         Confirm the minutes of the closed portion of the meeting.

·         Questions without notice in the closed portion.

 

 

The following items were discussed: -

 

Item No. 1          Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2          Consideration of supplementary items to the agenda

Item No. 3          Indications of pecuniary and conflicts of interest

Item No. 4          Questions Without Notice

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Sherlock

 

Harvey

 

Dutta

 

Ewin

 

Coats

 

 

Delegation:       Committee

 

  

There being no further business the Open portion of the meeting closed at 5.58 pm.

 

 

 

 

 

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
29th DAY OF OCTOBER 2020.

CHAIRMAN