Minutes

Open Portion

Monday, 24 August 2020

AT 5:00 pm

 

This meeting of the Council was conducted in accordance with a Notice issued by the Premier on 3 April 2020 under section 18 of the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020.


 

Minutes (Open Portion)

Council Meeting

Page 3

 

24/8/2020

 

 

 ORDER OF BUSINESS

 

PRESENT, APOLOGIES AND LEAVE OF ABSENCE

1.        Confirmation of Minutes. 4

2.        Transfer of Agenda Items. 5

3.        Communication from the Chairman. 5

4.        Notification of Council Workshops. 5

5.        Public Question Time. 6

6.        Petitions. 7

7.        Consideration of Supplementary Items. 7

8.        Indications of Pecuniary and Conflicts of Interest. 8

Reports of Committees. 8

City Planning Committee

9.        Council Acting as Planning Authority. 8

9.1     48-50 New Town Road and 52 New Town Road  and 7A Clare Street and 46 New Town Road, New Town and Adjacent Road Reserve - Demolition, New Building for Hospital Services, Business and Professional Services, and General Retail and Hire, Signage, and Associated Infrastructure Works. 8

9.2     73 View Street, Sandy Bay -  Demolition (Chimney) 10

10.     Monthly Building Statistics - 1 July - 31 July 2020. 11

Motions of which notice has been given

11.     Development of Council Policy and Process for Lobbyists and Developers  12

Finance and Governance Committee

12.     2019-20 Annual Plan - Final Report  Period Ended 30 June 2020. 17

13.     City of Hobart - Customer Service Charter - Complaints and Compliments - Annual Report 2019/20. 17

14.     Council Policy Manual Review July 2020. 18

Parks and Recreation Committee

15.     Garrington Park, Lenah Valley - Proposed Installation of New Barbeque Facilities - Community Consultation Outcomes. 19

16.     Australian Government Local Roads and Community Infrastructure Program - Grant Funding - Project Identification - Intercity Cycleway Extension. 20

Special Report – General Manager

17.     Code of Conduct Determination Report   Ms Tanya Denison v Lord Mayor, Councillor Reynolds. 21

Special ReportS  CHAIRman, risk and audit

18.     Risk and Audit Panel Revised 2020 Work Plan. 22

19.     Risk and Audit Panel Minutes 23rd June 2020. 22

20.     Closed Portion of the Meeting.. 23

 


 

Minutes (Open Portion)

Council Meeting

Page 24

 

24/08/2020

 

 

PRESENT:

Lord Mayor Reynolds Councillor A M Reynolds, the Deputy Lord Mayor Councillor H Burnet, Aldermen M Zucco, J R Briscoe, Dr P T Sexton, D C Thomas, Councillor W F Harvey, Alderman S Behrakis, Councillors M S C Dutta, J Ewin, Z E Sherlock and W N S Coats.

 

 

APOLOGIES:

Nil.

 

 

LEAVE OF ABSENCE:

Nil.

 

Councillor Coats joined the meeting at 5.01pm.

Councillor Sherlock joined the meeting at 5.02pm and was not present for item 1.

Alderman Behrakis left the meeting at 6.02pm, returning at 6.03pm.

Alderman Behrakis left the meeting at 6.03pm, returning at 6.05pm.

Alderman Behrakis left the meeting at 7.14pm after declaring an interest in item 15 and returned at 7.18pm.

Councillor Sherlock left the meeting at 7.15pm, returning at 7.17pm.     

 

 

1.       Confirmation of Minutes

 

The Chairman reports that she has perused the minutes of the meeting of the Open Portion of the Council meeting held on Monday, 10 August 2020, finds them to be a true record and recommends that they be taken as read and signed as a correct record.

 

Burnet

DUTTA                                                        That the recommendation be adopted.

 

MOTION CARRIED

 

 

 

 

 

VOTING RECORD

AYES

NOES

Lord Mayor Reynolds

 

Deputy Lord Mayor Burnet

 

Zucco

 

Briscoe

 

Sexton

 

Thomas

 

Harvey

 

Behrakis

 

Dutta

 

Ewin

 

Coats

 

 

The minutes were signed.

 

2.       Transfer of Agenda Items

 

Are there any items, which the meeting believes, should be transferred from this agenda to the closed agenda or from the closed agenda to the open agenda, in accordance with the procedures allowed under Section 15 of the Local Government (Meeting Procedures) Regulations 2015?

 

No items were transferred.

 

 

3.       Communication from the Chairman

 

No communication was received.

 

 

 

4.       Notification of Council Workshops

In accordance with the requirements of the Local Government (Meeting Procedures) Regulations 2015, the General Manager reports that no Council workshops have been conducted since the last ordinary meeting of the Council.

 

 

5.       Public Question Time

 

5.1      Mr Ben Lohberger - Sister and Friendship Cities Measurement Tool.

 

Mr Lohberger was not in attendance but requested the following questions be asked.  The General Manager put the following question on behalf of Mr Lohberger and provided the corresponding response.

Question:

 

Eighteen months ago the Council decided to hire a consultant to develop a tool to measure the benefit of Sister City relationships, including the benefit to Hobart ratepayers (if any) of sending travel delegations to Sister Cities. At that time the cost of this consultancy was estimated at $21,000 - $33,000.

Can the Council please provide an update on the development of this tool, the cost of this process (so far), the estimated total cost, and the timeline for the delivery of the tool, which appears to be overdue?

Can Council also provide an update on its belief (communication to me, 23 December 2019) that existing internet communication tools undermine trust, create confusion and delays, and are not sufficient to foster relationships between Sister Cities. Can the Council please include in its response any learnings from the COVID lockdown that has seen many organisations, including this Council, effectively conduct their business via internet conferencing tools such as Zoom?

Answer:

 

On 7 October 2019 the City of Hobart resolved that:

1.    The Council notes that RMIT and ACELG (now ALGA) are not contributing academic work to analyse the qualitative and quantitative value of Australian local government international city to city relationships.

2.    The Council authorises the engagement of Professor Peter Frappell to develop a robust system to measure the value of the City’s current and future international relationships.

3.    The cost of the measurement system be no more than $21,000 excluding GST, to be attributed to the Economic Development Budget Function in the 2019–20 Annual Plan. 

 

To date, $15,750 (exc. GST) has been expended with the consultant who will be demonstrating the measurement tool at Economic Development and Communications Committee on 27 August 2020. Subject to comments from the Council, fine tuning of the tool may take place at a cost of no more than $5,250 (exc. GST). It is anticipated that the measurement tool will be finalised by the end of 2020.

 

 

As stated in Council’s communication with you at Council on 16 December 2019, face to face communications cannot always be replaced by other forms when it comes to international relationships. Four reasons were given which are:

 

1.    Travelling to a sister or friendship city is a strong demonstration of commitment to the relationship which results in investment in projects and school connections.

2.   In travelling to a place, elected members and officers are able to understand it more deeply than via desk research.

3.   Meeting fellow officers and elected members face to face helps to develop trust and strong working relationships.

4.   Tools such as Skype, Webchat and email are used to bridge the gap between visits but given cultural and language barriers, emails, skype and webchat can create confusion and delays, all of which can be overcome quickly in person.

 

Council use of Zoom and other internet conferencing tools through COVID-19 has increased and proven effective in many circumstances. However for sister and friendship cities, virtual communications cannot entirely replace face to face communication methods and still achieve the same outcomes. As mentioned, the City on average visits sister and friendship cities every three and a half years.

 

 

 

6.       Petitions

 

No petitions were received.

 

 

 

7.       Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

RECOMMENDATION

 

That the Council resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager in accordance with the provisions of the Local Government (Meeting Procedures) Regulations 2015.

 

No supplementary items were received.

 

 

 

8.       Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

 

Elected Members are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Council has resolved to deal with.

 

OR

The following interest was indicated:

 

1.    Alderman Behrakis – item 15

 

 Reports of Committees

 

City Planning Committee

 

9.       Council Acting as Planning Authority

 

In accordance with the provisions of Part 2 Regulation 25 of the Local Government (Meeting Procedures) Regulations 2015, the intention of the Council to act as a planning authority pursuant to the Land Use Planning and Approvals Act 1993 is to be noted.

 

In accordance with Regulation 25, the Council will act as a planning authority in respect to those matters appearing under this heading on the agenda, inclusive of any supplementary items.

 

The Council is reminded that in order to comply with Regulation 25(2), the General Manager is to ensure that the reasons for a decision by a Council or Council Committee acting as a planning authority are recorded in the minutes.

 

9.1      48-50 New Town Road and 52 New Town Road  and 7A Clare Street and 46 New Town Road, New Town and Adjacent Road Reserve - Demolition, New Building for Hospital Services, Business and Professional Services, and General Retail and Hire, Signage, and Associated Infrastructure Works

            PLN-20-249 - File Ref: F20/88655

Ref:    Open CPC 7.1.2, 17/08/2020

Application Expiry Date: 25 August 2020

 

That pursuant to the Hobart Interim Planning Scheme 2015, the Council refuse the application for demolition, new building for hospital services, business and professional services, and general retail and hire, signage, and associated infrastructure works at 48­50 New Town Road and 52 New Town Road and 7A Clare Street and 46 New Town Road, New Town and adjacent road reserve for the following reasons:

 

 

1.      The proposal does not meet the acceptable solution, the performance criterion or the objective of clause 15.4.1 A1 and P1 of the Hobart Interim Planning Scheme 2015 because the proposed building height: is not compatible with the scale of nearby buildings; does not offer an appropriate transition in height between adjoining buildings; does not contribute positively to the streetscape; and will result in unreasonable impact on residential amenity of land in the Inner Residential Zone.

 

2.      The proposal does not meet the acceptable solution, the performance criterion or the objective of clause 15.4.1 A2 and P2 of the Hobart Interim Planning Scheme 2015 because the proposed building height within 10m of the Inner Residential Zone is not compatible with the building height of existing buildings on adjoining lots in the Inner Residential Zone; and will result in unreasonable impact on residential amenity of land in the Inner Residential Zone.

 

 

Burnet

Harvey                                                           That the recommendation be adopted.

 

 

Procedural Motion

 

Behrakis

Briscoe                                                                                                                      

 

That the matter be deferred for further discussion with the applicant, subject to an extension of time being granted by the applicant.

 

 

PROCEDURAL MOTION CARRIED

VOTING RECORD

AYES

NOES

Zucco

Lord Mayor Reynolds

Briscoe

Deputy Lord Mayor Burnet

Sexton

Harvey

Thomas

Dutta

Behrakis

Ewin

Sherlock

 

Coats

 

 

 

COUNCIL RESOLUTION:

 

 

That the matter be deferred for further discussion with the applicant, subject to an extension of time being granted by the applicant.

 

 

 

 

9.2      73 View Street, Sandy Bay -  Demolition (Chimney)

            PLN-20-403 - File Ref: F20/87609

Ref:    Open CPC 7.1.4, 17/08/2020

Application Expiry Date: 28 September 2020

 

That pursuant to the Hobart Interim Planning Scheme 2015, the Council approve the application for demolition (chimney) at 73 View Street, Sandy Bay on the basis that the proposal meets the requirements of the Scheme, in particular clause E13.8.1 P1, and a permit containing the following condition be issued:

 

GEN


The use and/or development must be substantially in accordance with the documents and drawings that comprise PLN-20-403 – 73 View Street, Sandy Bay - Final Planning Documents.

Reason for condition

To clarify the scope of the permit.

 

 

 

Burnet

SHERLOCK                                                      That the recommendation be adopted.

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Lord Mayor Reynolds

 

Deputy Lord Mayor Burnet

 

Zucco

 

Briscoe

 

Sexton

 

Thomas

 

Harvey

 

Behrakis

 

Dutta

 

Ewin

 

Sherlock

 

Coats

 

 


 

 

10.      Monthly Building Statistics - 1 July - 31 July 2020

            File Ref: F20/87620

Ref:    Open CPC 8.1, 17/08/2020

 

That the report of the Director City Planning be received and noted:

1.    During the period 1 July 2020 to 31 July 2020, 57 permits were issued to the value of $18,938,311 which included:

(i)    17 for Extensions/Alterations to Dwellings to the value of $3,050,575;

 

(ii)    16 New Dwellings to the value of $6,565,565; and

 

(iii)   3 Major Projects:

 

a)      15 Gourlay Street, West Hobart - Commercial Extension - $4,000,000;

b)      30 Bathurst Street. Hobart - Commercial Internal Alterations - $2,000,000;

c)      6 Midwood Street, New Town - New Commercial Buildings and Associated Civil Works, Stage 1 - $1,069,160

2.    During the period 1 July 2019 to 31July 2019, 62 permits were issued to the value of $15,677,986 which included:

(i)    32 for Extensions/Alterations to Dwellings to the value of $3,808,860;

 

(ii)    7 New Dwellings to the value of $1,490,000; and

 

(iii)   2 Major Projects:

 

a)      155-165 Argyle Street, Hobart - Alterations and Additions (Car Storage and Apartments) - $3,500,000;

b)      410 Sandy Bay Road (Wrest Point Casino), Sandy Bay - Alterations (Stage 2 Floors 6-8)  - $2,500,000

 

3.    In the twelve months ending 31 July 2020, 615 permits were issued to the value of $226,858,115; and

 

4.    In the twelve months ending 31 July 2019, 639 permits were issued to the value of $370,999,768.

 

 

 

Burnet

Briscoe                                                          That the recommendation be adopted.

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Lord Mayor Reynolds

 

Deputy Lord Mayor Burnet

 

Zucco

 

Briscoe

 

Sexton

 

Thomas

 

Harvey

 

Behrakis

 

Dutta

 

Ewin

 

Sherlock

 

Coats

 

 

 

 

 

 

Motions of which notice has been given

 

IN ACCORDANCE WITH REGULATION 16(5) OF THE LOCAL GOVERNMENT (MEETING PROCEDURES) REGULATIONS 2015

 

11.      Development of Council Policy and Process for Lobbyists and Developers

            File Ref: F20/89963; 13-1-9

 

Motion:

 

That Council Officers prepare a report on the development of a council policy and process for the registration of lobbyists and developers and to record interactions with elected representatives of the City of Hobart.

 

 

Rationale:

 

“Lobbyist registers occur at all three tiers of government with the objective of ensuring a high level of transparency and accountability.

Lobbyists are regularly employed to run media campaigns to promote development applications and lobby elected representatives with regard to various issues. It is important that these actions are transparent to the public. A council policy with regard to this, would provide for such transparency. 

The City of Hobart should consider establishing a register of lobbyists and their interactions with elected representatives like other councils have done to ensure that there is a high level of transparency and public accountability.

 

 

National Level

“In 2008, the Australian Government introduced the Lobbying Code of Conduct (the Code) and established the Register of Lobbyists - external site (Register). The intent of the Code is to ensure that contact between lobbyists and Australian Government representatives is conducted in accordance with public expectations of transparency, integrity and honesty.”

 

https://www.ag.gov.au/integrity/australian-government-register-lobbyists

State Level

All State and Territory Governments have a Register of Lobbyists.

In Tasmanian, the Department of Premier and Cabinet maintains the Register of Lobbyists.

http://lobbyists.dpac.tas.gov.au/lobbyist_register?fbclid=IwAR3-w9gbjqz-mvi7uK_IPRmobNHNxY1gjCni2nwWX8HH_x1BR_VuVBLSjig

 

In Queensland, the Integrity Act 2009, also requires that local government lobbyists are included in the Register of Lobbyists.

“Professional lobbyists who wish to lobby State or local government representatives in Queensland (Ministers, Parliamentary Secretaries, Ministerial staff, councillors (including mayors) and senior staff working in State or local government public sector agencies) must be listed on the Register of Lobbyists. This is a requirement of the Integrity Act 2009.”  https://lobbyists.integrity.qld.gov.au/

Local Government

 

At a local council level in Australia, a number of councils have implemented policies with regard to contact with lobbyists and developers.  An example from the City of Bayswater follows and links to other councils are included below. 

 

COUNCIL POLICY: ELECTED MEMBERS CONTACT WITH DEVELOPERS 

POLICY OWNER: Chief Executive Officer 

POLICY STATEMENT: To provide the highest standards of transparency and openness in town planning and development decision-making and to avoid perceptions of bias or undue influence. 

 

POLICY DETAILS 

 

All elected members are to record any contact they have with developers and to notify the CEO within 10 days of the contact occurring. 

 

 

 

 

This record should include: 

•   Developer’s name; 

•   Date and time of contact; 

•   Type of contact; 

•   Property or properties within the City of Bayswater (the City) to which the contact related; 

•   Nature of the issue covered in the contact; and 

•   Elected member's response. 

 

The CEO is to create and maintain a register of that contact, which will be made available to the public via the City's website and updated on a regular basis. 

Planning or Development Proposals with a Residential Design Code of R25 or below are exempt from this policy. 

 

Where contact occurs in the form of a group email or other correspondence to all elected members, then the Office of the Mayor shall provide a copy of the correspondence to the CEO for the purpose of compliance with this policy. 

The City may develop and maintain a Management Practice to detail the process for managing and publishing the register. 

 

 

DEFINITIONS 

 

"Contact" means any communication or conversation between a Council Member and a Developer, in relation to a development or planning application in the City, regardless of whether it is foreseen, planned, solicited or reciprocated. Contact does not include any contact in the form of a public statement made at a Council Forum, Council Briefing or Council Meeting or similar, or contact that involves the Council Member engaging in any discussion or communication with the developer on the planning or development proposal at these occasions. 

 

"Developer" means an individual, body corporate or company engaged in a business that: 

 

(a)  regularly involves the making of planning or development proposals for land, with the ultimate purpose of the sale or lease of the land for profit; and 

 

(b)  includes any consultant, lobbyist, advisor, agent, representative or person closely associated with a developer and who is appointed to promote or advocate for the developer’s interests or proposal, except when they are representing someone who is not regularly involved in the making of planning or development proposals for land.

 

 

"Planning or Development Proposal" means and includes: 

 

(a)  a proposed Local Planning Policy or amendment to a Local Planning Policy under the City’s operative Town Planning Scheme; 

 

(b)  a proposed amendment to the City’s operative Town Planning Scheme; 

 

(c)   an application under the City’s operative Town Planning Scheme or the Metropolitan Region Scheme for approval of the use or development of land; and 

 

(d) which is currently before or at the time of contact known to require determination by Council or the Joint Development Assessment Panel. 

 

RELATED LEGISLATION AND OTHER REFERENCES

 

• Elected Members Code of Conduct Code of Conduct 2015 

 

Adopted by Council: 

27 March 2018 

Amended 

Nil 

Strategic Link 

Governance and 

 

Other Examples in Australia include:

https://www.sutherlandshire.nsw.gov.au/Council/Accessing-Information/Lobbyist-Register

 

http://www.cassowarycoast.qld.gov.au/documents/1422210/3058915/Councillor%20Contact%20with%20Lobbyists%2C%20Developers%20and%20Submitters.pdf

 

https://www.ararat.vic.gov.au/sites/default/files/document/Agenda%20191210%20Attachment%203.5%20Lobbyingx.pdf

 

Examples from the USA include:

https://www.orlando.gov/Our-Government/Records-and-Documents/Lobbyist-Information/Register-as-a-Lobbyist

 

https://www.orlando.gov/Our-Government/Records-and-Documents/Lobbyist-Information/Register-as-a-Lobbyist.

 

The General Manager reports:

 

“In line with the Council’s policy in relation to Notices of Motion, I advise that the matter is considered to be within the jurisdiction of the Hobart City Council as it relates to a proposed policy for the Council.

 

While this remains a policy decision for Council, it is recognised that such registers have been implemented in other jurisdictions.  Should the Council so resolve, these other jurisdictions would be considered in the development of any policy for the City of Hobart.  It should be noted, however, that many of these jurisdictions had experienced systemic governance issues which necessitated the development of such policies.

 

Consultation would also occur with the Director of Local Government and the Integrity Commission.”

 

 

Harvey

Ewin                                                                            That the motion be adopted.

 

MOTION LOST

VOTING RECORD

AYES

NOES

Lord Mayor Reynolds

Zucco

Deputy Lord Mayor Burnet

Briscoe

Harvey

Sexton

Dutta

Thomas

Ewin

Behrakis

Sherlock

Coats

 

 

 

 

Briscoe

Harvey                                                                                                                       

 

That Council Officers prepare a report on the development of a council policy, in line with State Government policy, regarding the process for the registration of lobbyists and developers.

 

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Lord Mayor Reynolds

 

Deputy Lord Mayor Burnet

 

Zucco

 

Briscoe

 

Sexton

 

Thomas

 

Harvey

 

Behrakis

 

Dutta

 

Ewin

 

Sherlock

 

Coats

 

 

 

COUNCIL RESOLUTION:

 

That Council Officers prepare a report on the development of a council policy, in line with State Government policy, regarding the process for the registration of lobbyists and developers.

 

  


 

 

Finance and Governance Committee

 

12.      2019-20 Annual Plan - Final Report
Period Ended 30 June 2020

            File Ref: F20/81276

Ref:    Open FGC 6.1, 18/08/2020

 

That the Council endorse the Annual Plan Final Report for the period ending 30 June 2020, marked as Attachment A to item 6.1 of the Open Finance and Governance Committee agenda of 18 August 2020.

 

 

Zucco

Burnet                                                           That the recommendation be adopted.

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Lord Mayor Reynolds

 

Deputy Lord Mayor Burnet

 

Zucco

 

Briscoe

 

Sexton

 

Thomas

 

Harvey

 

Behrakis

 

Dutta

 

Ewin

 

Sherlock

 

Coats

 

 

 

 

13.      City of Hobart - Customer Service Charter - Complaints and Compliments - Annual Report 2019/20

            File Ref: F20/74313; 11-15-9

Ref:    Open FGC 6.2, 18/08/2020

 

That in accordance with Section 339F (5) of the Local Government Act 1993 the report marked as item 6.2 of the Open Finance and Governance Committee agenda titled City of Hobart – Customer Service Charter – Complaints and Compliments – Annual Report 2019/20 be noted.

 

 

Zucco

Dutta                                                      That the recommendation be adopted.

 

MOTION CARRIED

 

 

VOTING RECORD

AYES

NOES

Lord Mayor Reynolds

 

Deputy Lord Mayor Burnet

 

Zucco

 

Briscoe

 

Sexton

 

Thomas

 

Harvey

 

Behrakis

 

Dutta

 

Ewin

 

Sherlock

 

Coats

 

 

 

 

 

14.      Council Policy Manual Review July 2020

            File Ref: F20/88806; 18/17

Ref:    Open FGC 6.3, 18/08/2020

 

That:   1.    The Council Policies marked as Appendices 1 to 17 (excluding the policy titled Leases to Non-profit Organisations (NFPO) marked as Appendix 18), as shown in Attachment A to item 6.3 of the Open Finance and Governance Committee agenda of 18 August 2020, be endorsed.

2.    The amendments to the Council’s Policy titled Private Works – Charges marked as Appendix 1, as shown in Attachment A to item 6.3 of the Open Finance and Governance Committee agenda of 18 August 2020 be endorsed, as varied by the deletion of the proposed second paragraph under Section 3, and substituted with the following:

Any request waiving or reducing a charge for private works will be referred to the Council for decision.

 

 

 

Zucco

Sherlock                                            That the recommendation be adopted.

 

 

MOTION CARRIED

 

 

 

VOTING RECORD

AYES

NOES

Lord Mayor Reynolds

 

Deputy Lord Mayor Burnet

 

Zucco

 

Briscoe

 

Sexton

 

Thomas

 

Harvey

 

Behrakis

 

Dutta

 

Ewin

 

Sherlock

 

Coats

 

 

 

 

 

 

Parks and Recreation Committee

 

Alderman Behrakis declared an interest in item 15 and left the meeting.

 

15.      Garrington Park, Lenah Valley - Proposed Installation of New Barbeque Facilities - Community Consultation Outcomes

            File Ref: F20/46399

Ref:    Open PRC 6.1, 13/08/2020

 

That:   1.    The proposal to develop BBQ and shelter facilities at Garrington Park, Lenah Valley not progress at this time, due to the lack of majority and strong community support for the proposal.

2.    A review of the proposal to install BBQ and shelter facilities at Garrington Park be undertaken in 12 months-time.

 

 

 

Briscoe

DUTTA                                                               That the recommendation be adopted.

 

 

MOTION CARRIED

 

 

 

 

VOTING RECORD

AYES

NOES

Lord Mayor Reynolds

 

Deputy Lord Mayor Burnet

 

Zucco

 

Briscoe

 

Sexton

 

Thomas

 

Harvey

 

Dutta

 

Ewin

 

Sherlock

 

Coats

 

 

 

 

16.      Australian Government Local Roads and Community Infrastructure Program - Grant Funding - Project Identification - Intercity Cycleway Extension

            File Ref: F20/84090

Ref:    Open PRC 6.3, 13/08/2020

 

That the Council utilise the Australian Government’s Local Roads and Community Infrastructure Program grant funding allocation of $685,000 towards the $1.25M Intercity Cycleway Extension and Regatta Ground Car Park and stormwater upgrade project.

(i)      Balance funding to complete the project, in the order of $485,000, be considered in the development of the City’s 2021-22 CAPEX Program.

 

 

Briscoe

Burnet                                                            That the recommendation be adopted.

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Lord Mayor Reynolds

Zucco

Deputy Lord Mayor Burnet

Behrakis

Briscoe

 

Sexton

 

Thomas

 

Harvey

 

Dutta

 

Ewin

 

Sherlock

 

Coats

 

  

 

Special Report – General Manager

 

17.      Code of Conduct Determination Report
Ms Tanya Denison v Lord Mayor, Councillor Reynolds

            File Ref: F20/90263

 

Burnet

Dutta                                                                                                                           

 

That the recommendation contained in the memorandum of the General Manager of 17 August 2020, be adopted.

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Lord Mayor Reynolds

 

Deputy Lord Mayor Burnet

 

Zucco

 

Briscoe

 

Sexton

 

Thomas

 

Harvey

 

Behrakis

 

Dutta

 

Ewin

 

Sherlock

 

Coats

 

 

 

COUNCIL RESOLUTION:

 

That the Council receive and note the Code of Conduct Determination Report in respect to a complaint lodged by Ms Tanya Denison against Lord Mayor, Councillor Reynolds, shown as Attachment A to item 17 of the Open Council agenda of 24 August 2020.

 

 


 

Special ReportS  CHAIRman, risk and audit

 

18.      Risk and Audit Panel Revised 2020 Work Plan

            File Ref: F20/90685

 

 

BUrnet

Behrakis       

That the recommendation contained in the memorandum of the Chairman, Risk and Audit Panel of 19 August 2020, be adopted.

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Lord Mayor Reynolds

 

Deputy Lord Mayor Burnet

 

Zucco

 

Briscoe

 

Sexton

 

Thomas

 

Harvey

 

Behrakis

 

Dutta

 

Ewin

 

Sherlock

 

Coats

 

 

 

COUNCIL RESOLUTION:

 

That the Council approve the revised work plan for the Risk and Audit Panel for 2020, marked as attachment A to item 18 of the Open Council agenda of 24 August 2020.

 

 

 

 

19.      Risk and Audit Panel Minutes 23rd June 2020

            File Ref: F20/90757

 

 

BUrnet

Behrakis       

 

That the recommendation contained in the memorandum of the Chairman, Risk and Audit Panel of 19 August 2020, be adopted.

 

 

MOTION CARRIED

 

 

VOTING RECORD

AYES

NOES

Lord Mayor Reynolds

 

Deputy Lord Mayor Burnet

 

Zucco

 

Briscoe

 

Sexton

 

Thomas

 

Harvey

 

Behrakis

 

Dutta

 

Ewin

 

Sherlock

 

Coats

 

 

 

COUNCIL RESOLUTION:

 

That the Risk and Audit Panel Minutes of 23 June 2020, marked as Attachment A to item 19 of the Open Council agenda of 24 August 2020, be received and noted.

 

  

20.     Closed Portion of the Meeting

 

 

That the Council resolve by absolute majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:   

 

·         Legal action involving the Council

·         Proposal for Council land

·         Commercial information of a confidential nature

·         Personal information

·         Contracts and tenders

 

The following items were discussed:-

 

Item No. 1          Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2          Communication from the Chairman

Item No. 3          Leave of Absence

Item No. 4          Consideration of supplementary Items to the agenda

Item No. 5          Indications of pecuniary and conflicts of interest

 

 

Item No. 6.1       PLN-19-3 - 190 Macquarie Street, Hobart and Adjacent Road Reserve - Demolition and New Building for Four Multiple Dwellings and Works in Road Reserve - Appeal - Mediation

LG(MP)R 15(4)(a)

Item No. 7          Giblin Street Ex-Asphalt Plant Site - Future Options for Residential Zones Land - Further Information

LG(MP)R 15(2)(f)

Item No. 8          Charitable Rates Exemption - Rates Remission Request

LG(MP)R 15(2)(j)

Item No. 9          Request for Remission of Rates Paid

LG(MP)R 15(2)(g)

Item No. 10        Outstanding Rates as at 30 June 2020

LG(MP)R 15(2)(g) and  (j)

Item No. 11        Contract Variation - P17/114 Security Services

LG(MP)R 15(2)(d)

Item No. 12        Financial Hardship - Rates Remission Request

LG(MP)R 15(2)(j)

Item No. 13        Request to Waive Requirement to Tender

LG(MP)R 15(2)(d)

Item No. 14        Contract Extension – Contract Number P16/54 - Panel of Providers for the Supply of Metal Products

LG(MP)R 15(2)(d)

Item No. 15        North Hobart Oval - Proposal to Seek a Naming Rights Sponsor - North Hobart Football Club

LG(MP)R 15(2)(b)  

 

 

Burnet

Behrakis                                              That the recommendation be adopted.

MOTION CARRIED BY ABSOLUTE MAJORITY

VOTING RECORD

AYES

NOES

Lord Mayor Reynolds

 

Deputy Lord Mayor Burnet

 

Zucco

 

Briscoe

 

Sexton

 

Thomas

 

Harvey

 

Behrakis

 

Dutta

 

Ewin

 

Sherlock

 

Coats

 

 

 

 

   

 

 

 

The Chairman adjourned the meeting at 7.05pm for a comfort break.

 

The meeting was reconvened at 7.10pm.

 

Item 12 was then taken.

 

There being no further business the meeting closed at 7.42pm.

 

 

 

 

 

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
7th DAY OF September 2020.

CHAIRMAN