Minutes of Parks and Recreation Committee Meeting

Minutes (Open Portion)

Parks and Recreation Committee Meeting

Page 12

12/03/2020

Parks and Recreation Committee Meeting (Open Portion) held on Thursday, 12 March 2020 at 5:15 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Briscoe (Chairman)

Deputy Lord Mayor Burnet

Thomas

Ewin

Sherlock

PRESENT: Alderman J R Briscoe (Chairman), the Deputy Lord Mayor Councillor H Burnet, Alderman D C Thomas and Councillor Z Sherlock.

APOLOGIES: Councillor H Ewin.

LEAVE OF ABSENCE: Nil.

NON-MEMBERS

Lord Mayor Reynolds

Zucco

Sexton

Harvey

Behrakis

Dutta

Coats

1. Co-Option of a Committee Member in the event of a vacancy

No Elected Members were co-opted to the Committee.

2. Confirmation of Minutes

THOMAS

The minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 16 January 2020, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Sherlock

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

DEPUTY LORD MAYOR BURNET

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Sherlock

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6. Reports

6.1 Long Beach Reserve, Lower Sandy Bay - Proposed Installation of Outdoor Exercise Equipment - Community Engagement Outcomes

File Ref: F19/161957

THOMAS

That the recommendation contained in the report of the Parks and Reserves Program Officer, the Manager Parks and Recreation and the (Acting) Director City Amenity of 4 March 2020, be adopted, as amended by the following:

That the words (marked as option 2 within clause 4.3 of item 6.1 of the Open Parks and Recreation Committee agenda of 12 March 2020) after the word Toilet in clause 1.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Sherlock

COMMITTEE RESOLUTION:

That: 1. The proposal for installation of outdoor exercise equipment in Long Beach Reserve, Lower Sandy Bay, to be located on the site of the scheduled to be replaced Long Beach Public Toilets (marked as option 2 within clause 4.3 of item 6.1 of the Open Parks and Recreation Committee agenda of 12 March 2020), be approved.

2. The City explore external funding opportunities, including working with community groups, to allow the development of the proposal to proceed in the future.

3. The General Manager be delegated approval to secure all statutory approvals, should external funding be secured.

Delegation: Council

6.2 Proposed Mountain Bike Network for the Foothills of kunanyi / Mount Wellington

File Ref: F19/145005

DEPUTY LORD MAYOR BURNET

That the recommendation contained in the report of the Program Officer Park Planning, the Program Leader Bushland Recreation and the (Acting) Director City Amenity of 4 March 2020, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Sherlock

COMMITTEE RESOLUTION:

That: 1. The Council endorse the community consultation process for the mountain bike network including the release of the report titled ‘kunanyi / Mount Wellington Foothills MTB Project’, marked as Attachment C to item 6.2 of the Open Parks and Recreation Committee agenda of 12 March 2020 and the City of Hobart ‘summary report’, marked as Attachment A to item 6.2 of the Open Parks and Recreation Committee agenda of 12 March 2020, to inform the development of a final mountain bike network plan.

2. A further report be provided on the outcome of community engagement process and subsequently proposed ‘Mountain Bike Network Plan’ for the foothills of kunanyi / Mount Wellington.

Delegation: Council

6.3 Sanitary Product Trial Report

File Ref: F20/10717; 2019-0148-02

SHERLOCK

That the recommendation contained in the report of the Community Participation Coordinator, the Director Community Life, the Manager Parks and Recreation and the (Acting) Director City Amenity of 6 March 2020, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Sherlock

COMMITTEE RESOLUTION:

That: 1. The Council support the ongoing provision of the Pinkbox sanitary product vending machine in the Kemp Street public conveniences in partnership with Share the Dignity until a service review in June 2021.

2. The Council consider the installation of a second Pinkbox in an appropriate location, to be decided in partnership with Share the Dignity, early in the 2020-21 financial year at an estimated cost of $2,500.

Delegation: Council

6.4 TasNetwork Easements for Substations Fitzroy Gardens & Girrabong Road Playground

File Ref: F20/23286

SHERLOCK

That the recommendation contained in the report of the Park Planner, the Program Leader Parks and Reserves, the Manager Parks and Recreation and the (Acting) Director City Amenity of 4 March 2020, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Sherlock

COMMITTEE RESOLUTION:

That: 1. Approval be granted to TasNetworks for two easements located within the following parkland areas:

(i) Fitzroy Gardens (20 Fitzroy Crescent, Dynnyrne) in accordance with TasNetworks’ site plans N003024-T131035-001 and N003024-T131035-002 and KS-301 Kiosk Substation General Arrangement.

(ii) Girrabong Road Playground (31-33 Girrabong Road, Lenah Valley) in accordance with TasNetworks’ plans N003561 drawing number AS-29490 and KS-301 Kiosk Substation General Arrangement.

2. The General Manager be authorised to negotiate the terms and conditions of the easement, and to extinguish any redundant easements arising from the works.

3. TasNetworks undertake all works, documentation and complete the easement registration at its cost.

Delegation: Council

6.5 Fees and Charges - Community Life Division - DKHAC Proposed Direct Debit Default Fee

File Ref: F20/25729; 20/8

SHERLOCK

That the recommendation contained in the report of the Manager Doone Kennedy Hobart Aquatic Centre and the Director Community Life of 6 March 2020, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Sherlock

COMMITTEE RESOLUTION:

That the Council approve the new direct debit default fee of $12, specific to the Doone Kennedy Hobart Aquatic Centre only, effective from 30 April 2020.

Delegation: Council

THOMAS

That supplementary item 11 be now taken.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Sherlock

Supplementary item 11 was then taken.

7. Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F20/24529

DEPUTY LORD MAYOR BURNET

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Sherlock

Delegation: Committee

8. Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

8.1 Hazard Reduction Burns on kunanyi / Mount Wellington

File Ref: F20/8218

Memorandum of the Director City Amenity of 6 February 2020.

8.2 Bushfire Mitigation

File Ref: F20/9253; 13-1-10

Memorandum of the Director City Amenity of 6 February 2020.

DEPUTY LORD MAYOR BURNET

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Sherlock

Delegation: Committee

9. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

9.1 Deputy Lord Mayor Burnet - New Town Rivulet

File Ref: 13-1-10

Question: Could the Director please provide advice in relation to potential impact on the New Town Rivulet (if any) due to the bridge being installed to service the sub-division located on the northern end of John Turnbull Park?

Answer: The Acting Director City Amenity took the question on notice.

10. Closed Portion of the Meeting

THOMAS

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· Responses to questions without notice in the closed portion.

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Committee Action Status Report

Item No. 4.1 Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 5 Responses to Questions Without Notice

Item No. 5.1 Opportunities for Social Housing

LG(MP)R 15(2)(f)

Item No. 5.2 Telecommunications Tower Lease

LG(MP)R 15(2)(f)

Item No. 6 Questions Without Notice

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Sherlock

Delegation: Committee

Supplementary Item

11. Bushfire Preparedness - Update

File Ref: F20/27505

THOMAS

That the recommendation contained in the memorandum of the (Acting) Director City Amenity of 11 March 2020, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Thomas
Sherlock

COMMITTEE RESOLUTION:

That the information contained in the memorandum be received and noted.

Delegation: Committee

Item 10 was then taken.

There being no further business the open portion of the meeting closed at 5:39 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
11^th DAY OF JUNE 2020.

CHAIRMAN