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City of hobart

MINUTES

Special Joint Meeting of All Council Committees

 

Open Portion

 

Monday, 24 February 2020 at 4.00pm

 


 

Minutes (Open Portion)

Special Joint Meeting of All Council Committees

Page 2

 

24/2/2020

 

 

 ORDER OF BUSINESS

 

APOLOGIES AND LEAVE OF ABSENCE

1.        Co-Option of a Committee Member in the event of a vacancy  4

2.        Indications of Pecuniary and Conflicts of Interest. 4

3.        Transfer of Agenda Items. 5

4.        Reports. 5

4.1     Elected Member Policies. 5

4.2     2020/21 Capital Works Plan. 6

 


 

Minutes (Open Portion)

Special Joint Meeting of All Council Committees

Page 3

 

24/02/2020

 

 

Special Joint Meeting of All Council Committees (Open Portion) held Monday, 24 February 2020 at 4:00 pm in the Lady Osborne Room, Town Hall.

 

COMMITTEE MEMBERS

Deputy Lord Mayor Burnet (Chairman)

Zucco

Briscoe

Sexton

Thomas

Harvey

Behrakis

Dutta

Ewin

Sherlock

Coats

 

PRESENT: The Deputy Lord Mayor Councillor H Burnet, Aldermen M Zucco, J R Briscoe, Dr P T Sexton, D C Thomas, Councillor W F Harvey, Alderman S Behrakis, Councillors M Dutta, H Ewin, Z Sherlock, and the Lord Mayor Councillor A M Reynolds.

 

APOLOGIES: Nil.

 

LEAVE OF ABSENCE:

Councillor W Coats.

NON-MEMBERS

Lord Mayor Reynolds

 

 

 

 

The Deputy Lord Mayor chaired the meeting.

 

Alderman Thomas arrived at the meeting at 4.07pm during the discussion of item 4.1.

 

Councillor Ewin arrived at the meeting at 4.17pm during the discussion of item 4.1.

 

Councillor Sherlock arrived at the meeting at 4.16pm during the discussion of item 4.1.

 

The Lord Mayor was co-opted to the Committee.

 

BRISCOE

 

That the Deputy Lord Mayor chair the meeting

MOTION CARRIED

The Deputy Lord Mayor assumed the Chair.

 
VOTING RECORD

AYES

NOES

Deputy Lord Mayor Burnet

 

Zucco

 

Briscoe

 

Sexton

 

Thomas

 

Harvey

 

Behrakis

 

Dutta

 

Ewin

 

Sherlock

 

1.       Co-Option of a Committee Member in the event of a vacancy

SEXTON

 

That the Lord Mayor be co-opted to the Committee.

 
 

 


MOTION CARRIED

VOTING RECORD

AYES

NOES

Deputy Lord Mayor Burnet

 

Zucco

 

Briscoe

 

Sexton

 

Thomas

 

Harvey

 

Behrakis

 

Dutta

 

Ewin

 

Sherlock

 

 

 

 

2.       Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

 

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

 

No interest was indicated.


 

3.       Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

 

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

 

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

 

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

 

4.       Reports

 

4.1      Elected Member Policies

            File Ref: F20/20089

 

DUTTA

That:   1.     The Council endorse the draft policies, marked as Attachment’s A, B and C to item 4.1 of the Open Special Joint Meeting of All Council Committees namely:

A.        Elected Member Behaviour;

B.        Elected Member Issues Resolution; and

C.       Elected Member Fitness to Undertake Duties.

2.    The General Manager be authorised to make any minor and inconsequential amendments to the policies.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Deputy Lord Mayor Burnet

 

Zucco

 

Briscoe

 

Sexton

 

Thomas

 

Harvey

 

Behrakis

 

Dutta

 

Ewin

 

Sherlock

 

Lord Mayor Reynolds

 

 

 

COMMITTEE RESOLUTION:

That:   1.     The Council endorse the draft policies, marked as Attachment’s A, B and C to item 4.1 of the Open Special Joint Meeting of All Council Committees namely:

A.        Elected Member Behaviour;

B.        Elected Member Issues Resolution; and

C.       Elected Member Fitness to Undertake Duties.

2.    The General Manager be authorised to make any minor and inconsequential amendments to the policies.

 

Delegation:     Council

 

 

 

 

 

4.2      2020/21 Capital Works Plan

            File Ref: F20/19282; 19/77

 

THOMAS

That:   1.    The Council endorse the proposed 2020/21 capital works budget as summarised below and as detailed in Attachment A to item 4.2 of the Open Special Joint Meeting of All Council Committees of 24 February 2020:

                 Renewals $ 20,561,917     less $1,483,100 grants      $ 19,078,817

                 Upgrade                                                                                $   7,595,500

                 New                                                                                        $   4,535,000

                 Plant & Equipment                                                               $   4,500,000

             

TOTALS               $ 35,709,317

              2.    The Council note the capital works plan for years 2, 3 and 4 as detailed in Attachment A to item 4.2 of the Open Special Joint Meeting of All Council Committees of 24 February 2020.

(i)    The AP16 – Battery Point Walkway – Stage 1 be brought forward from years 4 and 5 to years 3 and 4.

              3.    A report be provided on the leveraging of appropriate grants funding to assist with the delivery of the Capital Works Program.

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Deputy Lord Mayor Burnet

                   Zucco

Briscoe

 

Sexton

 

Thomas

 

Harvey

 

Behrakis

 

Dutta

 

Ewin

 

Sherlock

 

Lord Mayor Reynolds

 

 

COMMITTEE RESOLUTION:

That:   1.    The Council endorse the proposed 2020/21 capital works budget as summarised below and as detailed in Attachment A to item 4.2 of the Open Special Joint Meeting of All Council Committees of 24 February 2020:

                 Renewals $ 20,561,917     less $1,483,100 grants      $ 19,078,817

                 Upgrade                                                                                $   7,595,500

                 New                                                                                       $   4,535,000

                 Plant & Equipment                                                               $   4,500,000

             

TOTALS               $ 35,709,317

              2.    The Council note the capital works plan for years 2, 3 and 4 as detailed in Attachment A to item 4.2 of the Open Special Joint Meeting of All Council Committees of 24 February 2020.

(i)    The AP16 – Battery Point Walkway – Stage 1 be brought forward from years 4 and 5 to years 3 and 4.

            3.      A report be provided on the leveraging of appropriate grants funding to assist with the delivery of the Capital Works Program.

 

Delegation:     Council

  

 

 

There being no further business the meeting closed at 4.52pm.

 

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
10th DAY OF MARCH 2020.

CHAIRMAN