Minutes of Economic Development & Communications Committee Meeting

Minutes (Open Portion)

Economic Development & Communications Committee Meeting

Page 10

21/11/2019

Economic Development & Communications Committee Meeting (Open Portion) held on Thursday, 21 November 2019 at 5:00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Thomas (Chairman)

Zucco

Sexton

Dutta

Ewin

PRESENT: Alderman D C Thomas (Chairman), Aldermen M Zucco, Dr P T Sexton, Councillor M Dutta, the Deputy Lord Mayor Councillor H Burnet, Councillor W F Harvey, Alderman S Behrakis and Councillor Z Sherlock.

APOLOGIES: Councillor H Ewin.

LEAVE OF ABSENCE: Nil.

NON-MEMBERS

Lord Mayor Reynolds

Deputy Lord Mayor Burnet

Briscoe

Denison

Harvey

Behrakis

Sherlock

Alderman Thomas arrived at the meeting at 5.30pm during the discussion of item 6.2 and was not present for items 1 to 6.1.

Alderman Zucco retired from the meeting at 6.03 pm and was not present for items 8 and 9.

Alderman Sexton chaired the meeting in the absence of the Chairman for items 1 to 6.2.

The Deputy Lord Mayor was co-opted to the Committee and was present for items 1 to 6.2 retiring from the meeting at 5.41pm during the discussion of item 6.3.

Councillor Harvey was co-opted to the Committee and was present for items 1 to 6.3, retiring from the meeting at 5.56pm.

Alderman Behrakis was present and was co-opted to the Committee for item 6.4 to 9.

Councillor Sherlock was present for items 1 to 6.5 retiring from the meeting at 6.02pm.

DUTTA

That Alderman Sexton chair the meeting in the absence of the Chairman.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Zucco
Sexton
Dutta

Alderman Sexton assumed the Chair.

1. Co-Option of a Committee Member in the event of a vacancy

DUTTA

That the Deputy Lord Mayor and Councillor Harvey be co-opted to the Committee.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sexton
Zucco
Dutta

2. Confirmation of Minutes

HARVEY

The minutes of the Open Portion of the Economic Development & Communications Committee meeting held on Thursday, 26 September 2019, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sexton
Zucco
Dutta
Deputy Lord Mayor Burnet
Harvey

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6. Reports

6.1 International Relations - Review of Current Relationships

File Ref: F19/48002

DEPUTY LORD MAYOR BURNET

That the recommendation contained in the report of the Economic Development Project Officer and the Director Community Life of 14 November 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sexton
Zucco
Dutta
Deputy Lord Mayor Burnet
Harvey

COMMITTEE RESOLUTION:

That: 1. The City of Hobart’s international relationships with Yaizu, L’Aquila, Fuzhou and Balibó be maintained.

2. The relationship between Hobart and Xi’an that is due to be renewed in March 2020 be discussed further with Xi’an at a meeting in Hobart in 2020.

3. Emeritus Professor Peter Frappell’s international relations measurement system be used to inform the annual appraisal of the City’s international relationships in April 2020.

Delegation: Council

6.2 International Relations - Potential New Relationships

File Ref: F19/136969

DUTTA

That the recommendation contained in the report of the Economic Development Project Officer and the Director Community Life of 14 November 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Dutta	Sexton
Deputy Lord Mayor Burnet	Zucco
Harvey

COMMITTEE RESOLUTION:

That: 1. The Council endorses the shortlisted cities of Incheon (South Korea), Kochi (India), Southampton (UK) and Jiri (Nepal) to be explored further for formal relationships.

2. Following further consideration, a report is brought back to the Council detailing findings.

Delegation: Council

The Acting Chairman Alderman Sexton vacated the Chair and the Chairman Alderman Thomas assumed the Chair.

6.3 International Relations - Timor-Leste Balibo Project Update

File Ref: F19/116246

PROCEDURAL MOTION

ZUCCO

That the matter be deferred to a special meeting before the Council meeting on 2 December 2019 in order to provide further clarification on the costings associated with the proposal.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas	Harvey
Zucco
Sexton
Dutta

COMMITTEE RESOLUTION:

That the matter be deferred to a special meeting before the Council meeting on 2 December 2019 in order to provide further clarification on the costings associated with the proposal.

Delegation: Committee

ZUCCO

That Alderman Behrakis be co-opted to the Committee

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Zucco
Sexton
Dutta

6.4 SKAL/IIPT Global Peace Park Initiative

File Ref: F19/146404; 17/204

ZUCCO

That the recommendation contained in the report of the Manager Activation Programs and Tourism and the Director Community Life of 14 November 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Zucco
Sexton
Dutta
Behrakis

COMMITTEE RESOLUTION:

That: 1. The one-off cost of $4330 to sponsor two trees for inclusion in the Peace Promenade be attributed to the Tourism Budget Function in the 2019-20 Annual Plan.

2. The $4330 be recorded in the ‘Grants, Assistance and Benefits provided’ section of the City of Hobart’s Annual Report.

Delegation: Council

6.5 Proposed 2020 Council and Committee Meeting Schedule

File Ref: F19/141197

SEXTON

That clauses 1 and 2 of the recommendation contained in the report of the Deputy General Manager of 30 October 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Zucco
Sexton
Dutta
Behrakis

COMMITTEE RESOLUTION:

That: 1. The Council adopt Option B, marked as Attachment B to item 6.3 of the Open Finance and Governance Committee agenda of 15 October 2019, for a 2020 Council and Council Committee meeting schedule with the Economic Development and Communications Committee to precede the Community Culture and Events Committee.

2. The Economic Development and Communications Committee commence at 4.30pm and the Community Culture and Events Committee commence at 5.30pm.

Delegation: Council

7. Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F19/146792; 16/118

SEXTON

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Zucco
Sexton
Dutta
Behrakis

Delegation: Committee

8. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

No questions were asked at the meeting.

9. Closed Portion of the Meeting

SEXTON

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· Commercial information of a confidential nature that, if disclosed, is likely to prejudice the commercial position of the person who supplied it

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Reports

Item No. 4.1 Sponsorships 2019

LG(MP)R 15(2)(c)(i)

Item No. 5 Questions Without Notice

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Sexton
Dutta
Behrakis

There being no further business the Open portion of the meeting closed at 6.03 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS

30^thDAY OF january 2020.

CHAIRMAN