City
of hobart
AGENDA
Finance and Governance Committee Meeting
Open Portion
Tuesday, 16 July 2019
at 4:30 pm
Lady Osborne Room, Town Hall
City
of hobart
AGENDA
Finance and Governance Committee Meeting
Open Portion
Tuesday, 16 July 2019
at 4:30 pm
Lady Osborne Room, Town Hall
THE MISSION
Working together to make Hobart a better place for the community.
THE VALUES
The Council is:
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about people |
We value people – our community, our customers and colleagues. |
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professional |
We take pride in our work. |
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enterprising |
We look for ways to create value. |
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responsive |
We’re accessible and focused on service. |
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inclusive |
We respect diversity in people and ideas. |
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making a difference |
We recognise that everything we do shapes Hobart’s future. |
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Agenda (Open Portion) Finance and Governance Committee Meeting |
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16/7/2019 |
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Business listed on the agenda is to be conducted in the order in which it is set out, unless the committee by simple majority determines otherwise.
APOLOGIES AND LEAVE OF ABSENCE
1. Co-Option of a Committee Member in the event of a vacancy
3. Consideration of Supplementary Items
4. Indications of Pecuniary and Conflicts of Interest
6. Committee Action Status Report
6.1 Committee Actions - Status Report
8. Closed Portion Of The Meeting
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Agenda (Open Portion) Finance and Governance Committee Meeting |
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16/7/2019 |
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Finance and Governance Committee Meeting (Open Portion) held Tuesday, 16 July 2019 at 4:30 pm in the Lady Osborne Room, Town Hall.
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COMMITTEE MEMBERS Zucco (Chairman) Deputy Lord Mayor Burnet Sexton Thomas Dutta
NON-MEMBERS Lord Mayor Reynolds Briscoe Denison Harvey Behrakis Ewin Sherlock |
Apologies:
Leave of Absence:
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The minutes of the Open Portion of the Finance and Governance Committee meeting held on Wednesday, 12 June 2019 and the Special Finance and Governance Committee meeting held on Monday, 8 July 2019, are submitted for confirming as an accurate record.
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Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.
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That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.
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Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.
Members of the committee are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.
Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.
A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.
In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.
Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?
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Agenda (Open Portion) Finance and Governance Committee Meeting |
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16/7/2019 |
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A report indicating the status of current decisions is attached for the information of Elected Members.
REcommendation
That the information be received and noted.
Delegation: Committee
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Item No. 6.1 |
Agenda (Open Portion) Finance and Governance Committee Meeting - 16/7/2019 |
Page 7 ATTACHMENT a |
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Agenda (Open Portion) Finance and Governance Committee Meeting |
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16/7/2019 |
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Section 29 of the Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10
An Elected Member may ask a question without notice of the Chairman, another Elected Member, the General Manager or the General Manager’s representative, in line with the following procedures:
1. The Chairman will refuse to accept a question without notice if it does not relate to the Terms of Reference of the Council committee at which it is asked.
2. In putting a question without notice, an Elected Member must not:
(i) offer an argument or opinion; or
(ii) draw any inferences or make any imputations – except so far as may be necessary to explain the question.
3. The Chairman must not permit any debate of a question without notice or its answer.
4. The Chairman, Elected Members, General Manager or General Manager’s representative who is asked a question may decline to answer the question, if in the opinion of the respondent it is considered inappropriate due to its being unclear, insulting or improper.
5. The Chairman may require a question to be put in writing.
6. Where a question without notice is asked and answered at a meeting, both the question and the response will be recorded in the minutes of that meeting.
7. Where a response is not able to be provided at the meeting, the question will be taken on notice and
(i) the minutes of the meeting at which the question is asked will record the question and the fact that it has been taken on notice.
(ii) a written response will be provided to all Elected Members, at the appropriate time.
(iii) upon the answer to the question being circulated to Elected Members, both the question and the answer will be listed on the agenda for the next available ordinary meeting of the committee at which it was asked, where it will be listed for noting purposes only.
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Agenda (Open Portion) Finance and Governance Committee Meeting |
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That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:
· Information provided to the council on the condition it is kept confidential · The security of the council, councillors and council staff · Lease of Council land
The following items are listed for discussion:-
Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting Item No. 2 Consideration of supplementary items to the agenda Item No. 3 Indications of pecuniary and conflicts of interest Item No. 4 Reports Item No. 4.1 Digital Signage Screens in Car Parks LG(MP)R 15(2)(g) Item No. 4.2 Cleary's Gates Depot, Hobart - Placement of Communication Infrastructure - Request for Permission to Negotiate a Licence LG(MP)R 15(2)(g) Item No. 4.3 Town Hall Security - Provision of Additional Door - Level 1 Macquarie Street Wing LG(MP)R 15(2)e(i) Item No. 4.4 Rear of 55 Elizabeth Street - Lease LG(MP)R 15(2)(f) Item No. 5 Committee Action Status Report Item No. 5.1 Committee Actions - Status Report LG(MP)R 15(2)(a), (c)(i), (c)(ii), (f), (g), (i), (j) and e(i) Item No. 6 Questions Without Notice
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