Minutes of Community, Culture and Events Committee Meeting

Minutes (Open Portion)

Community, Culture and Events Committee Meeting

Page 3

8/05/2019

Community, Culture and Events Committee Meeting (Open Portion) held on Wednesday, 8 May 2019 at 5:30 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Harvey (Chairman)

Sexton

Dutta

Ewin

Sherlock

PRESENT: Councillor W F Harvey (Chairman), Councillors M Dutta, H Ewin and Z Sherlock

APOLOGIES: Nil.

LEAVE OF ABSENCE: Nil.

NON-MEMBERS

Lord Mayor Reynolds

Deputy Lord Mayor Burnet

Zucco

Briscoe

Thomas

Denison

Behrakis

1. Co-Option of a Committee Member in the event of a vacancy

No Elected members were co-opted to the Committee.

2. Confirmation of Minutes

EWIN

The minutes of the Open Portion of the Community, Culture and Events Committee meeting held on Wednesday, 3 April 2019 and the Special Community, Culture and Events Committee meeting held on Wednesday, 1 May 2019, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Dutta
Ewin
Sherlock

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the Committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6. Reports

6.1 2019-20 Fees and Charges - Community Life

File Ref: F19/32221; 18/20

SHERLOCK

That the recommendation contained in the report of the Director Community Life of 3 May 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Dutta
Ewin
Sherlock

COMMITTEE RESOLUTION:

That the schedules of fees and charges for the Community Life Division as referenced below and attached to the report marked as item 6.1 of the Open Community, Culture and Events Committee agenda of 8 May 2019, for the 2019-20 financial year be approved.

1. Positive Ageing – Mathers House (Attachment A).

2. Positive Ageing – Criterion House (Attachment B).

3. Youth Arts and Recreation Centre (Attachment C).

4. Mobile Food Vendors (Attachment D).

5. Salamanca Market (Attachment E).

Delegation: Council

6.2 Possible Venues for Community and/or Council Events

File Ref: F18/17703; S13-025-03/23

DUTTA

That the recommendation contained in the report of the Manager Future, Engaged and Active Communities and the Director Community Life of 3 May 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Dutta
Ewin
Sherlock

COMMITTEE RESOLUTION:

That the next review of the potential usage of outdoor venues and sites for community focussed and/or Council run events be undertaken no earlier than March 2022.

Delegation: Committee

6.3 Applications Approved Under the Delegated Authority of the General Manager for February 2019 - Biannual Grant Round

File Ref: F19/50586; 18/279

DUTTA

That the recommendation contained in the memorandum of the Director Community Life of 2 May 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Dutta
Ewin
Sherlock

COMMITTEE RESOLUTION:

That the information be received and noted.

Delegation: Committee

6.4 Applications Approved Under the Delegated Authority of the Director Community Life for Quick Response Grants

File Ref: F19/50268; 18/279

SHERLOCK

That the recommendation contained in the memorandum of the Director Community Life of 1 May 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Dutta
Ewin
Sherlock

COMMITTEE RESOLUTION:

That the information be received and noted.

Delegation: Committee

7. Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F19/50257; 16/118

DUTTA

That the information indicating the status of current decisions be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Dutta
Ewin
Sherlock

Delegation: Committee

8. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

8.1 Councillor Dutta - Committees Structure

File Ref: 13-1-10

Question: Has consideration been given to a review of the committee structure given the differing workloads between committees?

Answer: The Director Community Life took the question on notice.

9. Closed Portion of the Meeting

DUTTA

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· To confirm the closed minutes.

· Questions Without Notice in the closed portion.

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Committee Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Questions Without Notice

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Dutta
Ewin
Sherlock

Delegation: Committee

There being no further business the open portion of the meeting closed at 5.55 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
5^th DAY OF JUNE 2019.

CHAIRMAN