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City of hobart

 

 

 

 

AGENDA

Parks and Recreation Committee Meeting

 

Open Portion

 

Thursday, 4 April 2019

 

at 5:15 pm

Lady Osborne Room, Town Hall


 

 

 

 

THE MISSION

Our mission is to ensure good governance of our capital City.

THE VALUES

The Council is:

 

about people

We value people – our community, our customers and colleagues.

professional

We take pride in our work.

enterprising

We look for ways to create value.

responsive

We’re accessible and focused on service.

inclusive

We respect diversity in people and ideas.

making a difference

We recognise that everything we do shapes Hobart’s future.

 

 


 

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 3

 

4/4/2019

 

 

ORDER OF BUSINESS

 

Business listed on the agenda is to be conducted in the order in which it is set out, unless the committee by simple majority determines otherwise.

 

APOLOGIES AND LEAVE OF ABSENCE

1.        Co-Option of a Committee Member in the event of a vacancy  4

2.        Confirmation of Minutes. 4

3.        Consideration of Supplementary Items. 4

4.        Indications of Pecuniary and Conflicts of Interest. 4

5.        Transfer of Agenda Items. 5

6          Reports. 6

6.1     Request for Memorial Plaque - Battle of the Coral Sea  - Cenotaph Memorial 6

6.2     Hobart Rivulet Park at 60 Anglesea Street, South Hobart - TasNetworks Easement 10

7.        Motions of which Notice has been Given. 26

7.1     Sanitary Product Vending Machines in Council Bathrooms. 26

8.        Committee Action Status Report. 27

8.1     Committee Actions - Status Report 27

9.        Responses to Questions Without Notice. 62

9.1     Tasmanian Hockey Centre Pitch. 63

10.     Questions Without Notice. 65

11.     Closed Portion Of The Meeting.. 66

 


 

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 4

 

4/4/2019

 

 

Parks and Recreation Committee Meeting (Open Portion) held Thursday,
4 April 2019
at 5:15 pm in the Lady Osborne Room, Town Hall.

 

COMMITTEE MEMBERS

Briscoe (Chairman)

Deputy Lord Mayor Burnet

Thomas

Ewin

Sherlock

 

NON-MEMBERS

Lord Mayor Reynolds

Zucco

Sexton

Denison

Harvey

Behrakis

Dutta

Apologies:

 

 

Leave of Absence: Nil.

 

1.       Co-Option of a Committee Member in the event of a vacancy

 

 

2.       Confirmation of Minutes

 

The minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 7 March 2019, are submitted for confirming as an accurate record.

 

 

 

3.       Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

 

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

 

 

 

4.       Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

 

Members of the Committee are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

 

5.       Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

 

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

 

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

 

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

 


Item No. 6.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 6

 

4/4/2019

 

 

6        Reports

 

6.1    Request for Memorial Plaque - Battle of the Coral Sea  - Cenotaph Memorial

          File Ref: F19/32916

Report of the Manager Parks and Recreation and the Director City Amenity of 28 March 2019.

Delegation:     Committee


Item No. 6.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 7

 

4/4/2019

 

 

REPORT TITLE:                  Request for Memorial Plaque - Battle of the Coral Sea  - Cenotaph Memorial

REPORT PROVIDED BY:  Manager Parks and Recreation

Director City Amenity

 

1.         Report Purpose and Community Benefit

1.1.     The purpose of this report is to approve a request from the Australian American Association, Hobart Division for a memorial plaque to be installed within the Cenotaph memorial in memory of America’s involvement in the battle of the Coral Sea.

2.         Report Summary

2.1.     It is proposed to install the new plaque next to the current plaque, installed by the City in 1995, marking fifty years of peace in the Pacific.

RSL Tasmania endorse the request.

3.         Recommendation

That:

1.      The request from the Australian American Association, Hobart Division for a memorial plaque to be installed within the Cenotaph memorial in memory of America’s involvement in the battle of the Coral Sea, be approved.

2.      In accordance with the ‘Memorial Plaques and Tree Plantings in Parks, Bushland and Reserves’ policy, the final location of the plaque be to the satisfaction of the Director City Amenity.

 

4.         Background

4.1.     The President of the Australian American Association, Hobart Division has written to the City to request a plaque be installed in memory of America’s involvement in the battle of the Coral Sea.

4.2.     The proposed location is next to the current plaque, installed by the City in 1995, marking fifty years of peace in the Pacific, and has the support of RSL Tasmania.

4.3.     The request meets the requirements of the Council’s policy titled ‘Memorial Plaques and Trees Planting in Parks, Bushland and Reserves.

5.         Proposal and Implementation

5.1.     Should approval be granted, the Association in consultation with Officers, will organise and supply the plaque.

6.         Financial Implications

6.1.     Funding Source and Impact on Current Year Operating Result

6.1.1.     The plaque will be provided by the Association and installed by the City with minimum cost.

6.2.     Impact on Future Years’ Financial Result

6.2.1.     Not applicable

7.         Community and Stakeholder Engagement

7.1.     We have received support in writing from RSL Tasmania acknowledging the strong affiliation with the American- Australian association.


 

8.         Delegation

8.1.     This matter delegated to the Committee for determination.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Lee Farnhill

Manager Parks and Recreation

Glenn Doyle

Director City Amenity

 

Date:                            28 March 2019

File Reference:          F19/32916

 

 

 


Item No. 6.2

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 10

 

4/4/2019

 

 

6.2    Hobart Rivulet Park at 60 Anglesea Street, South Hobart - TasNetworks Easement

          File Ref: F19/32977; 3069222L

Report of the Senior Parks Planner, Manager Parks and Receration and the Director City Amenity of 28 March 2019 and attachments.

Delegation:     Council


Item No. 6.2

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 11

 

4/4/2019

 

 

REPORT TITLE:                  Hobart Rivulet Park at 60 Anglesea Street, South Hobart - TasNetworks Easement

REPORT PROVIDED BY:  Senior Parks Planner

Manager Parks and Recreation

Director City Amenity

 

1.         Report Purpose and Community Benefit

1.1.     The purpose of this report is to seek approval for an easement in favour of TasNetworks in a part of Hobart Rivulet Park located at 60 Anglesea Street, South Hobart

1.2.     The new easement is to accommodate the relocation of a new substation in this location.

2.         Report Summary

2.1.     TasNetworks has written to the City seeking to formalise an electricity infrastructure easement in Hobart Rivulet Park to accommodate underground cables that feed into a relocated substation (Attachment A).

2.2.     The easement is located adjacent in the Hobart Rivulet Park adjacent to C3 near Anglesea Street and extends approximately 25 metres through grassy parkland across a concrete path to the rivulet banks.

2.3.     The substation relocation works were approved by City Officers and constructed by TasNetworks preceding the approval of an easement.

3.         Recommendation

That:

1.    Approval be granted to TasNetworks for an easement over the City’s land in Hobart Rivulet Park at 90 Anglesea Street in accordance with TasNetworks easement folio reference 158319/1 & 2.

2.    The General Manager be authorised to negotiate the terms and conditions of the easement.

3.    TasNetworks will be notified of the Council’s resolution with conditional consent.


 

4.         Background

4.1.     TasNetworks has written to the City seeking to formalise an electricity infrastructure easement that accommodates underground cables that feed into a relocated substation (Attachment A).

4.2.     When the substation was proposed to be upgraded it was determined to remove the old substation from within Hobart Rivulet Park and build a new station on the neighbouring property owned by the City Christian Church (C3) to service their electricity needs.  This was deemed to be a more appropriate location given the recreational and environmental values of the park and the proximity of the substation to C3 (Attachment B).

 Figure 1 :  New substation next to Hobart Rivulet Park on C3 property. Easement extends into Hobart Rivulet Park approximate location shown by red line and arrow; dashed line is the approximate title boundary.

4.3.     The substation relocation works were approved by City Officers and constructed preceding the approval of the easement.

4.4.     The registered easement is required to ensure the protection of the operational areas around TasNetworks assets and enables TasNetworks to maintain its infrastructure and associated equipment.

 

Fig 2 : Approximate location of underground infrastructure and proposed easement .  Note the gravel pad east of the concrete pad was the location of the relocated substation.

 

4.5.     Any future maintenance works to the TasNetworks infrastructure contained within the easement in the park will require City Officer consultation.

5.         Proposal and Implementation

5.1.     It is proposed that approval be given for the easement over the City’s land in Hobart Rivulet Park at 90 Anglesea Street in accordance with TasNetworks easement folio reference 158319/1 & 2.

5.2.     TasNetworks will be notified of the Council’s resolution with conditional consent

6.         Strategic Planning and Policy Considerations

6.1.     The proposal is consistent with the Capital City Strategic Plan (2015-2025:

Strategic Objective 2.2

Develop, manage and maintain the city’s urban spaces and infrastructure.

7.         Financial Implications

7.1.     Funding Source and Impact on Current Year Operating Result

7.1.1.     None foreseen.

7.2.     Impact on Future Years’ Financial Result

7.2.1.     None foreseen.

7.3.     Asset Related Implications

7.3.1.     None foreseen.

8.         Legal, Risk and Legislative Considerations

8.1.     The easement will be in accordance with Council’s resolution and meet the satisfaction of the General Manager who will be given the responsibility of negotiating the terms and conditions.

9.         Environmental Considerations

9.1.     The removal of the substation from the park has had improved environmental and recreational outcomes for park management.

10.      Delegation

10.1.   This matter is delegated to Council.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Jill Hickie

Jill Hickie

Senior Parks Planner

Lee Farnhill

Lee Farnhill

Manager Parks and Recreation

Glenn Doyle

Glenn Doyle

Director City Amenity

 

 

Date:                            28 March 2019

File Reference:          F19/32977; 3069222L

 

 

Attachment a:             TasNetworks Easement Application - 90 Anglesea Street

Attachment b:             Plan - Approximate location - TasNetworks easement - 90 Anglesea Street   


Item No. 6.2

Agenda (Open Portion)

Parks and Recreation Committee Meeting - 4/4/2019

Page 15

ATTACHMENT a

 

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Item No. 6.2

Agenda (Open Portion)

Parks and Recreation Committee Meeting - 4/4/2019

Page 24

ATTACHMENT b

 

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Item No. 7.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 26

 

4/4/2019

 

 

7.       Motions of which Notice has been Given

 

7.1      Sanitary Product Vending Machines in Council Bathrooms

       FILE REF: F19/32123; 13-1-9

Councillor Holly Ewin

 

Motion:

“That the officers produce a report into the provision of sanitary product vending machines in Council maintained bathrooms.

 

(i).   Report is to include a strategy for a trial, which will be implemented as soon as practicable.”

 

Rationale:

 

“Recently the US passed a law requiring all public outlets to provide free sanitary products, including in schools. To my knowledge, no level of government in Australia provides or subsidises any products at all, and GST has only very recently been removed from sanitary products.

 

The only current free vending machines within Australia are from a charity organisation called Share the Dignity, which distribute period packs through Pinkbox vending machines- however, there is only one located in Hobart (at Colony 47). It is unreasonable to put the onus onto charities to provide vital services that half the population regularly require.

 

Women’s bodies should not be viewed and treated as abnormal or burdensome. Our City Vision says we are committed to inclusivity, accessibility and diversity. City of Hobart provides other necessities in bathrooms, like soap and toilet paper; sanitary products should be no different.”

 

 

The General Manager reports:

 

“In line with the Council’s policy in relation to Notices of Motion, I advise that the matter is considered to be within the jurisdiction of the Hobart City Council as it relates to the operation of the Council’s public toilet facilities.”

 

 

   


Item No. 8.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 27

 

4/4/2019

 

 

8.       Committee Action Status Report

 

8.1      Committee Actions - Status Report

A report indicating the status of current decisions is attached for the information of Elected Members.

REcommendation

That the information be received and noted.

Delegation:      Committee

 

 

Attachment a:             Committee Status Report    


Item No. 8.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting - 4/4/2019

Page 28

ATTACHMENT a

 

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Item No. 9.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 63

 

4/4/2019

 

 

9.       Responses to Questions Without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

 

The General Manager reports:-

 

“In accordance with the procedures approved in respect to Questions Without Notice, the following responses to questions taken on notice are provided to the Committee for information.

 

The Committee is reminded that in accordance with Regulation 29(3) of the Local Government (Meeting Procedures) Regulations 2015, the Chairman is not to allow discussion or debate on either the question or the response.”

 

9.1    Tasmanian Hockey Centre Pitch

          File Ref: F19/31859; 13-1-10

Memorandum of the Director City Amenity of 28 March 2019.

 

Delegation:      Committee

 

That the information be received and noted.

 

 

 


Item No. 9.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 64

 

4/4/2019

 

 

Memorandum:          Lord Mayor

Deputy Lord Mayor

Elected Members

 

 

Response to Question Without Notice

 

Tasmanian Hockey Centre Pitch

 

Meeting: Parks and Recreation Committee

 

Meeting date: 7 March 2019

 

Raised by: Deputy Lord Mayor Burnet

 

Question:

 

As part of the development application, it was agreed that treated effluent could be used to water and keep the pitch moist at the Tasmanian Hockey Centre.  Could the Director please advise if the mechanism has been installed for this to occur?

 

Response:

 

The Hockey Centre do not currently use treated water within the operations of the Centre, despite their interest in doing so some years ago. A connection was installed by Friends School to bring treated water to the appropriate side of the highway some years ago, however Hockey Tasmania and the School have not reached an agreement for access to this connection.

 

In respect to the recycling of water that is used on the hockey pitches, infrastructure has been installed under all 3 pitches during their construction to catch water and take it to one termination point.

 


 

Hockey Tasmania explored the installation of two 90,000L water tanks to catch and reuse all of this water in other parts of the Centre’s operations such as lawn irrigations and toilets. Advice recommended that recycled water not be re-used on the synthetic pitches due to the potential of algal contamination and a potential risk to players. However, the measures have not been implemented due to the significant additional establishment cost and the Centre’s other financial commitments.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Glenn Doyle

Director City Amenity

 

 

Date:                            28 March 2019

File Reference:          F19/31859; 13-1-10

 

 

   


 

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 66

 

4/4/2019

 

 

10.     Questions Without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

 

An Elected Member may ask a question without notice of the Chairman, another Elected Member, the General Manager or the General Manager’s representative, in line with the following procedures:

1.         The Chairman will refuse to accept a question without notice if it does not relate to the Terms of Reference of the Council committee at which it is asked.

2.         In putting a question without notice, an Elected Member must not:

(i)    offer an argument or opinion; or

(ii)   draw any inferences or make any imputations – except so far as may be necessary to explain the question.

3.         The Chairman must not permit any debate of a question without notice or its answer.

4.         The Chairman, Elected Members, General Manager or General Manager’s representative who is asked a question may decline to answer the question, if in the opinion of the respondent it is considered inappropriate due to its being unclear, insulting or improper.

5.         The Chairman may require a question to be put in writing.

6.         Where a question without notice is asked and answered at a meeting, both the question and the response will be recorded in the minutes of that meeting.

7.         Where a response is not able to be provided at the meeting, the question will be taken on notice and

(i)    the minutes of the meeting at which the question is asked will record the question and the fact that it has been taken on notice.

(ii)   a written response will be provided to all Elected Members, at the appropriate time.

(iii)  upon the answer to the question being circulated to Elected Members, both the question and the answer will be listed on the agenda for the next available ordinary meeting of the committee at which it was asked, where it will be listed for noting purposes only.

 


 

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 67

 

4/4/2019

 

 

11.     Closed Portion Of The Meeting

 

 

 

RECOMMENDATION

 

That the Council resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:  

 

·         Information of a commercial and confidential nature

 

The following items are listed for discussion:-

 

Item No. 1          Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2          Consideration of supplementary items to the agenda

Item No. 3          Indications of pecuniary and conflicts of interest

Item No. 4          Reports

Item No. 4.1       Proposal - Ropes Course on City Land

LG(MP)R 15(2)(c)(i)

Item No. 5          Committee Action Status Report

Item No. 5.1       Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 5.2       Sandy Bay Bathing Pavilion - Lease and Cafe Proposal

LG(MP)R 15(2)(c)(i)

Item No. 6          Questions Without Notice