Agenda of Community, Culture and Events Committee Meeting

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 4

3/4/2019

Community, Culture and Events Committee Meeting (Open Portion) held Wednesday, 3 April 2019 at 5:30 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Harvey (Chairman)

Sexton

Dutta

Ewin

Sherlock

NON-MEMBERS

Lord Mayor Reynolds

Deputy Lord Mayor Burnet

Zucco

Briscoe

Thomas

Denison

Behrakis

Apologies:

Leave of Absence: Nil

1. Co-Option of a Committee Member in the event of a vacancy

2. Confirmation of Minutes

The minutes of the Open Portion of the Community, Culture and Events Committee meeting held on Wednesday, 6 March 2019, are submitted for confirming as an accurate record.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

Item No. 6.1

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 7

3/4/2019

REPORT TITLE: Draft Public Art Framework

REPORT PROVIDED BY: Manager Inclusive, Resilient and Creative Communities

Director Community Life

1. Report Purpose and Community Benefit

1.1. The purpose of this report is to seek endorsement from the Council to release the draft Public Art Framework for community engagement to provide the opportunity for the wider community to provide comment on the draft framework.

2. Report Summary

2.1. The Council endorsed its first Public Art Strategy in 2005 and a review has not been undertaken since its development.

2.2. Given the significant changes in both arts and culture in Hobart and in public art practice a new draft Public Art Framework has been developed, led by the consultant Andrew Overton. The development of the document has been informed by extensive research and stakeholder consultation.

2.3. The draft Public Art Framework contains three sections, the first section comprising rationale and concepts, the second section details project types and processes and the third section which is under development, is the internal procedure manual. The first two sections are the public documents shown at Attachment A to this report.

2.4. The directions that reflect our core values are as follows:

inclusive - art for and by everyone

expressive - city as a platform for creative expression

interactive - active engagement and interface

quintessential - sense of place and identity

experimental - on the edge

2.5. An Elected Members’ workshop was held on 26 March where the consultant and officers provided a presentation detailing the research and rationale behind the development of the framework.

3. Recommendation

That Council approve the draft Public Art Framework be released for community engagement.

4. Background

4.1. In March 2005 the Council approved Hobart’s first Public Art Strategy.

4.1.1. This resolution included a $100,000 Public Art Fund, a three day per week Public Art Officer and the formation of a Public Art Special Committee.

4.2. In the past 14 years the Public Art Program has commissioned diverse projects in Hobart’s public spaces such as Two Islands in Franklin Square, the Battery Point Sculpture Trail, Beacon at Lower Sandy Bay, 80 painted traffic signal boxes and 30 urban art walls (including Bidencopes Lane).

4.3. Since October 2017 extensive research and stakeholder consultation has been undertaken to inform the development of a new Public Art Framework including a workshop with Elected Members on 26 March.

5. Proposal and Implementation

5.1. It is proposed that the Council approve the draft Public Art Framework be released for community engagement.

5.2. The engagement period will be for four weeks and will provide the cultural sector and broader community an opportunity to provide feedback about the draft Framework.

5.3. Feedback will be invited through the City of Hobart Your Say website and advertised through social media and Arts Tasmania’s e-news.

5.4. This feedback will be considered in relation to the document with the final draft then being presented back to the Council by the middle of 2019.

6. Strategic Planning and Policy Considerations

6.1. The draft Public Art Framework aligns with Pillar 3 Creativity and Culture of Hobart: A community vision for our island capital.

6.2. The frameworks also strongly aligns with the Creative Hobart Strategy.

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. There will be no impacts on current year operating results.

7.2. Impact on Future Years’ Financial Result

7.2.1. There will be no impact on future years’ financial results as this report is only recommending undertaking community engagement. Any recommended funding proposals would be included in the future report detailing the final Public Art Framework.

7.3. Asset Related Implications

7.3.1. There will be no asset related implications.

8. Legal, Risk and Legislative Considerations

8.1. There has already been sector consultation including with the State Government arts representatives to ensure that duplication in service provision does not occur.

8.2. The Council’s City Growth Division have been consulted in relation to any potential proposed changes that might involve the Tasmanian Planning Scheme.

8.3. It is noted that there are some methodologies under consideration in the framework that reference developer contributions. There is the possibility that this may attract negative commentary from the developers or the Property Council.

9. Community and Stakeholder Engagement

9.1. In October / November 2018 a range of stakeholder meetings were undertaken to discuss the future direction of the Council’s Public Art Program.

9.2. These meetings were attended by three groups:

1. Public Art Advisory Panel (TMAG, UTAS, Contemporary Art Tasmania, Bett Gallery)

2. External stakeholders (Constance Ari, Salamanca Arts Centre, MONA, UTAS, individual artists)

3. Internal stakeholders (Planning, Roads, Parks, Bushland, Community and Culture, Professional Services, Heritage, Cleansing)

9.3. The feedback from these sessions has contributed to the development of the draft Framework.

10. Delegation

10.1. This is a matter for the Council.

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

Kimbra Parker

Manager Inclusive, Resilient and Creative Communities

Tim Short

Director Community Life

Date: 27 March 2019

File Reference: F18/154300; P18/78

Attachment a: Draft Public Art Framework ⇩

Item No. 6.2

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 48

3/4/2019

Memorandum: Community, Culture and Events Committee

Bidencopes Lane - Graffiti Initiative

After the success of the Vibrance Festival in February 2018, the City will move forward in the next stage of the Urban Art Walls program in Bidencopes Lane incorporating the ongoing management of the murals within the laneway.

This project builds on the previous success of the Vibrance Festival 2018, which saw the creation of 25 street art murals, a reduction in graffiti and anti-social activity, increased foot traffic and the beginnings of the transformation of the laneway into an iconic cultural destination. The laneway is now on the Urban Art Walls route for visitors to Hobart.

In the next stage of the project, the City will engage the Vibrance team to undertake custodianship of existing and new murals as well as wall management and graffiti response in the laneway.

Vibrance will be delivering the following:

1. Ongoing management of existing and new mural art (graffiti management, mural maintenance and cleansing) - a year- long program currently scheduled from April 2019 - April 2020.

2. Paint Days - events aimed to engage the public and generate new artwork.

3. A pilot program for a ‘Permission Wall’ (start date to be advised, currently scheduled for April 2019) - this will include the development and management of a Wall Request system (online permit system).

BACKGROUND

In 2017, the City of Hobart made a contribution of $40,000 to the Vibrance Festival for the commissioning of 25 artists to complete 14 new art walls within Bidencopes Laneway.

During the festival, the proximity of artists established informal mentoring, as younger artists could watch more experienced practitioners at work, seeing different techniques for scaling up work, applying paint, and working with access equipment.

The funds from the City of Hobart provided commission fees, materials, project management and a year of public liability for each of the artists participating.

City of Hobart staff also assisted with logistical considerations for the festival such as parking. All cars were cleared from the space for the full seven days of the festival, with car park lessees reaccommodated with the City’s Centrepoint Car Park, or on street parking.

Bidencopes Laneway is currently patrolled and cleansed by the City’s Cleansing Unit. Since the festival, anecdotal evidence gathered from the City’s Cleansing Unit indicate that the Vibrance project has contributed to a reduction in tagging and anti-social activities within the laneway. There is also a need for specialised cleaning techniques for maintenance for artworks as general cleansing providing by Cleansing Unit is not appropriate with murals not being maintained since the last Vibrance Festival.

The Vibrance project within the City’s Urban Art Wall Program demonstrates the success of the Council facilitating a community-led, proactive approach to graffiti and tagging response as opposed to the Council’s approach of greying out walls. This approach, through the engagement of Vibrance, is essential for building trust within the street art community and has additional positive impacts of transforming public space and its uses.

PROJECT DETAIL

1. Ongoing Management of Walls and Murals

This component of the project will involve Vibrance conducting regular weekly patrols within Bidencopes Laneway to monitor graffiti and tagging to murals and conduct any necessary maintenance. Newly tagged walls would be painted over or scheduled for new artworks, rather than painted out in grey as has been happening previously.

Vibrance will maintain a visible presence in the laneway by occupying a tenancy within one of the buildings facing out onto the laneway. This will also provide a base from which to conduct services for mural management as well as to conduct public engagement during Paint Days. Centrepoint, one of the major property owners within the laneway, has committed to assisting in providing a location for Vibrance to occupy for the duration of this program.

2. Paint Days

The program will include four to six Paint Days throughout 2019. Paint Days are predefined days where more walls are made available to be painted by artists. On these days, car parks will be cleared and Vibrance will organise community events that will draw in and engage the public. These events may include live painting demonstrations, music, bar, movie nights, stalls, and a pop-up-gallery.

3. Permission Wall

As part of the management program, Vibrance will deliver a pilot program for Hobart’s first Permission Wall.

A Permission Wall is modelled on similar successful models of ‘legal walls’ established for street art around the world. They provide designated wall space dedicated to street artists to practise and experiment in public space. Artwork on these walls will have a high turnover.

As identified in the Vibrance Festival, there is a need in Hobart to provide artists with opportunities to develop their arts practice. The advantages to providing public space for these opportunities are to provide safe spaces for artists to develop, support younger or emerging talent and to provide opportunities for the public to engage in cultural activities that revitalise and reimagine public space.

Vibrance will manage artists painting on the Permission Wall by developing a Wall Request system - an online permit system where artists can register their details and be issued with a digital permission slip that permits them to paint during the designated time period.

Map - Walls and Mural managed by Vibrance

STAKEHOLDERS AND CONSULTATION

The project involves several building owners and tenants in Bidencopes laneway. The City of Hobart and Vibrance will conduct further consultation with these stakeholders prior to project commencement and build on relationships established previously during last year’s Vibrance Festival.

Officers from the City of Hobart and Vibrance have met with the Manager of Centrepoint, a key owner stakeholder, and have received in-principle support and commitment to the project; Centrepoint will offer a space to Vibrance to establish a presence in the laneway and assist in notifying tenants of upcoming activities and events. The City will offer alternative parking arrangements for laneway tenants in the Centrepoint Car Park on Paint Days. Vibrance will maintain communications with laneway owners and tenants for the duration of their engagement.

Tasmania Police have had an initial briefing on the development of the Wall Request system to which they have given their support. Appropriate consultation for planning and legal requirements has been conducted.

REcommendation

That the information be received and noted.

Kimbra Parker

Manager Inclusive, Resilient and Creative Communities

Tim Short

Director Community Life

Date: 27 March 2019

File Reference: F19/34088; S30-001-13/08-002

Item No. 6.3

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 54

3/4/2019

Memorandum: Community, Culture and Events Committee

Applications Approved Under the Delegated Authority of the Director Community Life for Quick Response Grants

The Director Community Life submits for information the attached table of Quick Response Applications approved under delegated authority.

REcommendation

That the information be received and noted.

tims short

Tim Short

Director Community Life

Date: 27 March 2019

File Reference: F19/34440; 18/279

Attachment a: Quick Response Applications Approved Under Delegated Authority ⇩

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 71

3/4/2019

8. Questions Without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

An Elected Member may ask a question without notice of the Chairman, another Elected Member, the General Manager or the General Manager’s representative, in line with the following procedures:

1. The Chairman will refuse to accept a question without notice if it does not relate to the Terms of Reference of the Council committee at which it is asked.

2. In putting a question without notice, an Elected Member must not:

(i) offer an argument or opinion; or

(ii) draw any inferences or make any imputations – except so far as may be necessary to explain the question.

3. The Chairman must not permit any debate of a question without notice or its answer.

4. The Chairman, Elected Member, General Manager or General Manager’s representative who is asked a question may decline to answer the question, if in the opinion of the respondent it is considered inappropriate due to its being unclear, insulting or improper.

5. The Chairman may require a question to be put in writing.

6. Where a question without notice is asked and answered at a meeting, both the question and the response will be recorded in the minutes of that meeting.

7. Where a response is not able to be provided at the meeting, the question will be taken on notice and

(i) the minutes of the meeting at which the question is asked will record the question and the fact that it has been taken on notice.

(ii) a written response will be provided to all Elected Members, at the appropriate time.

(iii) upon the answer to the question being circulated to Elected Members, both the question and the answer will be listed on the agenda for the next available ordinary meeting of the committee at which it was asked, where it will be listed for noting purposes only.

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 72

3/4/2019

9. Closed Portion Of The Meeting

RECOMMENDATION

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· Confirmation of the miuntes of the closed portion

· Questions without notice in the closed portion.

The following items are listed for discussion:-

Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Questions Without Notice

about people	We value people – our community, our customers and colleagues.
professional	We take pride in our work.
enterprising	We look for ways to create value.
responsive	We’re accessible and focused on service.
inclusive	We respect diversity in people and ideas.
making a difference	We recognise that everything we do shapes Hobart’s future.