HCC Coat of Arms.jpg
City of hobart

 

 

 

 

AGENDA

Community, Culture and Events Committee Meeting

 

Open Portion

 

Wednesday, 6 March 2019

 

at 5:30 pm

Lady Osborne Room, Town Hall


 

 

 

 

THE MISSION

Our mission is to ensure good governance of our capital City.

THE VALUES

The Council is:

 

about people

We value people – our community, our customers and colleagues.

professional

We take pride in our work.

enterprising

We look for ways to create value.

responsive

We’re accessible and focused on service.

inclusive

We respect diversity in people and ideas.

making a difference

We recognise that everything we do shapes Hobart’s future.

 

 


 

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 3

 

6/3/2019

 

 

ORDER OF BUSINESS

 

Business listed on the agenda is to be conducted in the order in which it is set out, unless the committee by simple majority determines otherwise.

 

APOLOGIES AND LEAVE OF ABSENCE

1.        Co-Option of a Committee Member in the event of a vacancy  4

2.        Confirmation of Minutes. 4

3.        Consideration of Supplementary Items. 4

4.        Indications of Pecuniary and Conflicts of Interest. 5

5.        Transfer of Agenda Items. 5

6.        Reports. 6

6.1     Applications Approved Under the Delegated Authority of the Director Community Life for Quick Response Grants. 6

7.        Committee Action Status Report. 11

7.1     Committee Actions - Status Report 11

8.        Questions Without Notice. 23

9.        Closed Portion Of The Meeting.. 24

 


 

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 4

 

6/3/2019

 

 

Community, Culture and Events Committee Meeting (Open Portion) held Wednesday, 6 March 2019 at 5:30 pm in the Lady Osborne Room, Town Hall.

 

COMMITTEE MEMBERS

Harvey (Chairman)

Sexton

Dutta

Ewin

Sherlock

 

NON-MEMBERS

Lord Mayor Reynolds

Deputy Lord Mayor Burnet

Zucco

Briscoe

Thomas

Denison

Behrakis

Apologies:

 

 

Leave of Absence: Nil.

 

1.       Co-Option of a Committee Member in the event of a vacancy

 

 

 

2.       Confirmation of Minutes

 

The minutes of the Open Portion of the Community, Culture and Events Committee meeting held on Wednesday, 6 February 2019, are submitted for confirming as an accurate record.

 

 

 

 

3.       Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

 

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

 

 

 

4.       Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

 

Members of the Committee are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

 

5.       Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

 

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

 

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

 

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

 


Item No. 6.1

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 6

 

6/3/2019

 

 

6.       Reports

 

6.1    Applications Approved Under the Delegated Authority of the Director Community Life for Quick Response Grants

          File Ref: F19/22281; 18/279

Memorandum of the Director Community Life of 27 February 2019 and attachment.

Delegation:     Committee


Item No. 6.1

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 7

 

6/3/2019

 

 

 

 

Memorandum: Community, Culture and Events Committee

 

Applications Approved Under the Delegated Authority of the Director Community Life for Quick Response Grants

 

The Director Community Life submits for information the attached table of Quick Response Applications approved under delegated authority.

 

REcommendation

That the information be received and noted.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

tims short

Tim Short

Director Community Life

 

 

Date:                            27 February 2019

File Reference:          F19/22281; 18/279

 

 

Attachment a:             Quick Response Applications Approved Under Delegated Authority   


Item No. 6.1

Agenda (Open Portion)

Community, Culture and Events Committee Meeting - 6/3/2019

Page 8

ATTACHMENT a

 

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Item No. 7.1

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 11

 

6/3/2019

 

 

7.       Committee Action Status Report

 

7.1      Committee Actions - Status Report

A report indicating the status of current decisions is attached for the information of Elected Members.

REcommendation

That the information indicating the status of current decisions be received and noted.

Delegation:      Committee

 

 

Attachment a:             Status Report    


Item No. 7.1

Agenda (Open Portion)

Community, Culture and Events Committee Meeting - 6/3/2019

Page 12

ATTACHMENT a

 

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Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 23

 

6/3/2019

 

 

8.       Questions Without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

 

An Elected Member may ask a question without notice of the Chairman, another Elected Member, the General Manager or the General Manager’s representative, in line with the following procedures:

1.         The Chairman will refuse to accept a question without notice if it does not relate to the Terms of Reference of the Council committee at which it is asked.

2.         In putting a question without notice, an Elected Member must not:

(i)    offer an argument or opinion; or

(ii)   draw any inferences or make any imputations – except so far as may be necessary to explain the question.

3.         The Chairman must not permit any debate of a question without notice or its answer.

4.         The Chairman, Elected Member, General Manager or General Manager’s representative who is asked a question may decline to answer the question, if in the opinion of the respondent it is considered inappropriate due to its being unclear, insulting or improper.

5.         The Chairman may require a question to be put in writing.

6.         Where a question without notice is asked and answered at a meeting, both the question and the response will be recorded in the minutes of that meeting.

7.         Where a response is not able to be provided at the meeting, the question will be taken on notice and

(i)    the minutes of the meeting at which the question is asked will record the question and the fact that it has been taken on notice.

(ii)   a written response will be provided to all Elected Members, at the appropriate time.

(iii)  upon the answer to the question being circulated to Elected Members, both the question and the answer will be listed on the agenda for the next available ordinary meeting of the committee at which it was asked, where it will be listed for noting purposes only.

 


 

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 24

 

6/3/2019

 

 

9.       Closed Portion Of The Meeting

 

 

 

RECOMMENDATION

 

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:  

 

·         Confirmation of the miuntes of the closed portion

·         Questions without notice in the closed portion.

 

The following items are listed for discussion:-

 

Item No. 1          Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2          Consideration of supplementary items to the agenda

Item No. 3          Indications of pecuniary and conflicts of interest

Item No. 4          Questions Without Notice