Minutes of Parks and Recreation Committee Meeting

Minutes (Open Portion)

Parks and Recreation Committee Meeting

Page 3

10/01/2019

Parks and Recreation Committee Meeting (Open Portion) held on Thursday, 10 January 2019 at 5:02 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Briscoe (Chairman)

Deputy Lord Mayor Burnet

Thomas

Ewin

Sherlock

PRESENT: Alderman J R Briscoe (Chairman), the Deputy Lord Mayor Councillor H Burnet, Councillors Z Sherlock and M Dutta.

APOLOGIES: Nil.

LEAVE OF ABSENCE:

Alderman D C Thomas.

NON-MEMBERS

Lord Mayor Reynolds

Zucco

Sexton

Denison

Harvey

Behrakis

Dutta

Councillor Dutta was co-opted to the Committee.

1. Co-Option of a Committee Member in the event of a vacancy

DEPUTY LORD MAYOR BURNET

That Councillor Dutta be co-opted to the Committee.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Sherlock

2. Confirmation of Minutes

SHERLOCK

The minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 6 December 2018, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Sherlock
Dutta

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Members of the Committee are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

DEPUTY LORD MAYOR BURNET

That item 6.2 be now taken.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Sherlock
Dutta

Item 6.2 was then taken.

6. Reports

6.1 Local Government (Meeting Procedures) Regulations 2015 - Review of Meeting Times

File Ref: F18/149557; 13-1-2

PROCEDURAL MOTION

SHERLOCK

That due to the absence of two current members of the Parks and Recreation Committee, the matter be deferred to the next ordinary meeting of the Parks and Recreation Committee meeting scheduled for Thursday 7 February 2019 for determination.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Sherlock
Dutta

COMMITTEE RESOLUTION:

Delegation: Committee

Item 7.1 was then taken.

6.2 Queens Domain Vegetation Management Policy - Proposed Council Policy

File Ref: F18/92947

DEPUTY LORD MAYOR BURNET

That the recommendation contained in the report of the Program Officer Fire and Biodiversity, the Program Leader Fire and Biodiversity, the Group Manager Open Space and the Director Parks and City Amenity of 2 January 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Sherlock
Dutta

COMMITTEE RESOLUTION:

That a new Council Policy, ‘Queens Domain Vegetation Management Policy’ dated January 2019 and marked as Attachment A to item 6.2 of the Open Parks and Recreation Committee agenda of 10 January 2019, prepared to ensure the aesthetic appeal of the open landscape of Queens Domain whilst conserving nationally significant biodiversity values, be approved.

Delegation: Council

Mr Peter Lowe, President of the Club Motori Italia, addressed the Committee in relation to item 6.3.

6.3 Queens Domain Summit Plan - Response to Petition on Motori Italia Club's Annual Hill Climb Event

File Ref: F18/153049; 2017-0097

DUTTA

That the recommendation contained in the report of the Park Planner, the Senior Park Planner, the Group Manager Open Space and the Director Parks and City Amenity of 3 January 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe	Deputy Lord Mayor Burnet
Sherlock
Dutta

COMMITTEE RESOLUTION:

That: 1. In respect to the Council decision of 20 August 2018 in relation to the endorsement of the Queens Domain Summit Plan 2018, the Council overturn part of its decision of 20 August 2018 and rescind the following clause:

‘1(i) The proposed changes to the draft plan to accommodate the Club Motori Italia Club’s Annual Hillclimb event to the Summit not be approved and motor club events not be approved in the future as the activity is not consistent with the values of the Queens Domain Summit Plan’.

2. The petitioners be advised of the Council decision and wider communication be undertaken accordingly.

Delegation: Council

6.4 Cascade Estate Strategic Land Review: Advice from Carlton United Breweries

File Ref: F18/150863; 70-1-19

SHERLOCK

That the recommendation contained in the report of the Group Manager Open Space and the Director Parks and City Amenity of 2 January 2019, be adopted, as amended by the words at the appropriate time to be substituted with the words by September 2019 in Clause 3.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Sherlock
Dutta

COMMITTEE RESOLUTION:

That: 1. The Carlton United Breweries (CUB) correspondence dated 19 December 2018 detailing its position on the draft Cascade Land Review be noted.

2. CUB’s invitation to hold further discussions to progress the vision for the Estate be accepted and progressed.

3. The General Manager be authorised to conduct discussions with CUB and report back to the Council by September 2019.

4. The community be advised of CUB’s decision and that further discussions are to be held between the City and CUB on the future management of the Cascade Estate.

Delegation: Council

Item 6.1 was then taken.

7. Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F18/154363

DEPUTY LORD MAYOR BURNET

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Sherlock
Dutta

Delegation: Committee

8. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

8.1 Deputy Lord Mayor Burnet - Rivulet and Reserve Connectivity

File Ref: 13-1-10

Question: In relation to rivulet and reserve connectivity, could the Director please advise if regular reviews are being undertaken regarding access, how further links will be made and the protection of assets?

Answer: The Director Parks and City Amenity advised that regular reviews are being undertaken in consultation with current strategic documents and subdivision applications received, where opportunities are identified to improve connectivity within the City’s parks and reserves network.

9. Closed Portion of the Meeting

SHERLOCK

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:

· The acquisition of land;

· Renewal of a contact including details of the terms and conditions of renewal;

· Information that was provided to the Council on the basis it is kept confidential.

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Reports

Item No. 4.1 Lot 104 Wilmslow Avenue and 74 Risdon Road, New Town - Update

LG(MP)R 15(2)(f)

Item No. 5 Committee Action Status Report

Item No. 5.1 Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 6 Questions Without Notice

MOTION CARRIED

VOTING RECORD

AYES	NOES
Briscoe
Deputy Lord Mayor Burnet
Sherlock
Dutta

Delegation: Committee

There being no further business the open portion of the meeting closed at 5:40 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
7^th DAY OF FEBRUARY 2019.

CHAIRMAN