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City of hobart

MINUTES

Finance and Governance Committee Meeting

 

Open Portion

 

Tuesday, 15 January 2019 at 4:30 pm

 


 

Minutes (Open Portion)

Finance and Governance Committee Meeting

Page 2

 

15/1/2019

 

 

 ORDER OF BUSINESS

 

APOLOGIES AND LEAVE OF ABSENCE

1.        Co-Option of a Committee Member in the event of a vacancy  3

2.        Confirmation of Minutes. 4

3.        Consideration of Supplementary Items. 4

4.        Indications of Pecuniary and Conflicts of Interest. 4

5.        Transfer of Agenda Items. 5

6.        Reports. 5

6.1     Federal Election Submission. 5

6.2     Stakeholder Relations and Advocacy with Local, State and Federal Tiers of Government 6

6.3     Lease - Equality Tasmania - Part Level 4 Council Centre. 7

6.4     City of Hobart Mission Statement and Values. 8

6.5     Elected Member Model Code of Conduct Review. 8

6.6     Live Minute Taking, Recording of Closed Council Meetings and Lady Osborne Room Audio System.. 9

7.        Motions of which Notice has been Given. 10

7.1     Social Food Service Delivery. 10

8.        Committee Action Status Report. 12

8.1     Committee Actions - Status Report 12

9.        Responses to Questions without Notice. 13

10.     Questions without Notice. 13

11.     Closed Portion of the Meeting.. 14

 


 

Minutes (Open Portion)

Finance and Governance Committee Meeting

Page 4

 

15/01/2019

 

 

Finance and Governance Committee Meeting (Open Portion) held on Tuesday, 15 January 2019 at 4:30 pm in the Lady Osborne Room, Town Hall.

 

COMMITTEE MEMBERS

Zucco (Chairman)

Deputy Lord Mayor Burnet

Sexton

Thomas

Dutta

 

PRESENT: Alderman M Zucco (Chairman), the Deputy Lord Mayor Councillor H Burnet, Alderman Dr P T Sexton, Councillor M Dutta, the Lord Mayor Councillor A M Reynolds, Councillor W F Harvey and Alderman S Behrakis.

 

 

APOLOGIES: Nil.

 

 

LEAVE OF ABSENCE:

Alderman D C Thomas

 

 

NON-MEMBERS

Lord Mayor Reynolds

Briscoe

Denison

Harvey

Behrakis

Ewin

Sherlock

 

The Lord Mayor was co-opted to the Committee.

 

Alderman Behrakis arrived at 5.13 pm during the discussion of item 6.6.

 

Councillor Dutta chaired the meeting for item 7.1.

 

 

1.       Co-Option of a Committee Member in the event of a vacancy

DEPUTY LORD MAYOR

 

That the Lord Mayor be co-opted to the Committee.

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Zucco

 

Deputy Lord Mayor Burnet

 

Sexton

 

Dutta

 

 

 

2.       Confirmation of Minutes

 

SEXTON

 

The minutes of the Open Portion of the Finance and Governance Committee meeting held on Tuesday, 11 December 2018 and the Special Finance and Governance Committee meeting held on Monday, 17 December 2018, be confirmed as an accurate record.

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Zucco

 

Deputy Lord Mayor Burnet

 

Sexton

 

Dutta

 

Lord Mayor Reynolds

 

The minutes were signed.

 

 

 

 

3.       Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

 

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

 

No supplementary items were received.

 

 

 

 

 

4.       Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

 

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

 

No interest was indicated.

 

 

5.       Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

 

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

 

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

 

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

 

No items were transferred.

 

 

6.       Reports

 

6.1      Federal Election Submission

            File Ref: F18/142272

DUTTA

 

 

That:   1.        The Federal Government commit and fund the City Deal.

            2.        The Council support the following regional issues in its Federal Election document:

·           Support for Refugees

·           Affordable Housing Debt

·           Improved Sporting Facilities for Female Participants

·           Climate Change

3.      The Council support the following local issues in its Federal Election document:

·           Doone Kennedy Hobart Aquatic Centre

·           Smart Cities

·           Major Visitor Infrastructure Projects for kunyani / Mount Wellington

·           Protecting Key Heritage Assets

4.      A briefing forum be held on the issues in the Federal Election document for the candidates and sitting members for the electorate of Clark.

5.      At the appropriate time a community forum be held in the Town Hall for candidates in the Federal election for the seat of Clark in the House of Representatives.

 

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Zucco

 

Deputy Lord Mayor Burnet

 

Sexton

 

Dutta

 

Lord Mayor Reynolds

 

 

 

COMMITTEE RESOLUTION:

 

That:   1.        The Federal Government commit and fund the City Deal.

            2.        The Council support the following regional issues in its Federal Election document:

·           Support for Refugees

·           Affordable Housing Debt

·           Improved Sporting Facilities for Female Participants

·           Climate Change

3.      The Council support the following local issues in its Federal Election document:

·           Doone Kennedy Hobart Aquatic Centre

·           Smart Cities

·           Major Visitor Infrastructure Projects for kunyani / Mount Wellington

·           Protecting Key Heritage Assets

4.      A briefing forum be held on the issues in the Federal Election document for the candidates and sitting members for the electorate of Clark.

5.      At the appropriate time a community forum be held in the Town Hall for candidates in the Federal election for the seat of Clark in the House of Representatives.

 

 

Delegation:     Council

 

 

6.2      Stakeholder Relations and Advocacy with Local, State and Federal Tiers of Government

            File Ref: F19/1466

SEXTON

 

That the recommendation contained in the memorandum of the General Manager of 10 January 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Zucco

 

Deputy Lord Mayor Burnet

 

Sexton

 

Dutta

 

Lord Mayor Reynolds

 

 

 

COMMITTEE RESOLUTION:

That the information be received and noted.

 

Delegation:     Committee

 

 

 

6.3      Lease - Equality Tasmania - Part Level 4 Council Centre

            File Ref: F19/1518; 15/153-224

DEPUTY LORD MAYOR

 

That the recommendation contained in the report of the Acting Associate Director Community and Culture of 10 January 2019, be adopted.

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Zucco

 

Deputy Lord Mayor Burnet

 

Sexton

 

Dutta

 

Lord Mayor Reynolds

 

 

 

COMMITTEE RESOLUTION:

 

That:   1.      The Council grant a lease to Equality Tasmania for an office space located on level 4 of the Council Centre building for a period of six months at nominal rent

2.      The lease be recorded in the Council’s Annual Report in accordance with the Council’s Leases to Non-Profit Organisations Policy.

3.      The General Manager be authorised to negotiate the terms and conditions of the lease.

 

Delegation:     Committee

 

 

 

6.4      City of Hobart Mission Statement and Values

            File Ref: F18/137702

DEPUTY LORD MAYOR

 

That the recommendation contained in the report of the Deputy General Manager of 10 January 2019, be adopted, amended by the attached revised Values.

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Zucco

 

Deputy Lord Mayor Burnet

 

Sexton

 

Dutta

 

Lord Mayor Reynolds

 

 

 

COMMITTEE RESOLUTION:

That the Council endorse the new Mission Statement ‘Working together to make Hobart a better place for the community’, together with the attached amended Values to guide organisational culture at the City of Hobart.

 

Attachments

a    Amended - City of Hobart Values  

Delegation:     Council

 

 

 

 

6.5      Elected Member Model Code of Conduct Review

            File Ref: F19/225

DEPUTY LORD MAYOR

 

That the recommendation contained in the memorandum of the General Manager of 10 January 2019, be adopted, amended by the following:

·         reference to Alderman/Councillors within the Model Code of Conduct be substituted with Elected Members.

·         gender specific references within the Model Code of Conduct be substituted with no gender specific terminology.

·         the preamble in the Model Code of Conduct to include the following:

 

“The role of an elected member is defined in Section 28 of the Local Government Act 1993 which provides the functions of individual elected members and elected members collectively.”

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Zucco

 

Deputy Lord Mayor Burnet

 

Sexton

 

Dutta

 

Lord Mayor Reynolds

 

 

 

COMMITTEE RESOLUTION:

That the Council adopt the new Model Code of Conduct, as provided at Attachment A.

 

Delegation:     Council

 

 

 

 

 

 

 

 

6.6      Live Minute Taking, Recording of Closed Council Meetings and Lady Osborne Room Audio System

            File Ref: F18/154291; 15/162-005 & 006

SEXTON

 

That the recommendation contained in the memorandum of the Manager Legal and Governance of 8 January 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Zucco

 

Deputy Lord Mayor Burnet

 

Sexton

 

Dutta

 

Lord Mayor Reynolds

 

 

 

COMMITTEE RESOLUTION:

That:     1.    The update in relation to capturing and displaying live minutes at Council meetings and the replacement of the audio system in the Lady Osborne Room as detailed in item 6.6 of the Open Finance and Governance Committee agenda of 15 January 2019 be received and noted.

              2.    The Council resolve to record the closed portion of Council meetings.

 

Delegation:     Council

 

DEPUTY LORD MAYOR

 

That Councillor Dutta chair the meeting for item 7.1.

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Zucco

 

Deputy Lord Mayor Burnet

 

Sexton

 

Dutta

 

Lord Mayor Reynolds

 

 

 

 

7.       Motions of which Notice has been Given

 

7.1      Social Food Service Delivery

            File Ref: F19/2637

ZUCCO

 

That in accordance with Council’s policy, the following Notice of Motion, as amended by the inclusion of the words “and other traders” which was adopted by the Finance and Governance Committee , be considered by the Council.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Dutta

 

Zucco

 

Deputy Lord Mayor Burnet

 

Sexton

 

Lord Mayor Reynolds

 

 

 

COMMITTEE RESOLUTION:

Motion

That the council urgently review what actions it can take to address the concern from some traders in North Hobart and other traders regarding the growth of social food delivery services (SFDS) and the fact that SFDS vehicles are occupying parking spaces to the detriment of other customers.

 

Rationale:

 

A number of North Hobart shop owners have raised concerns that drivers operating for a number of social food delivery services are using prime parking spaces to wait for customer orders and therefore restricting the ability of shop customers from utilising the available parking bays. 

The Council has been proactive in helping to alleviate some of the issues and has implemented the following initiatives:

·         A dedicated “food delivery providers” parking zone installed in Burnett Place specifically for the use of social food delivery vehicles.

·         The Council has contacted social food delivery providers including Uber Eats to advise them of the parking zone and requested that they direct their registered operators to the location in Burnett Place when operating in the North Hobart area.

·         Increased patrols from City of Hobart Parking and Information Officers.

·         Negotiated with a private operator to lease land in Lefroy Street to increase parking options for customers.

·         Rolling out new integrated parking system in North Hobart (ex. parking meters) early in the new calendar year.

·         Worked closely with the North Hobart Traders Association on communicating Council initiatives to traders

·         Council Parking and Information Officers being visible and visiting various traders in North Hobart

Despite the good work of the Council, some traders in North Hobart are still complaining about SFDS drivers.

One further initiative may be the State Government implementing a system, similar to Victoria, whereby local regulations require vehicles to be identified as a commercial passenger vehicles. This system, which requires a sticker to be displayed on the passenger side of a vehicle’s front windscreen means that the vehicle is easily identifiable as a social food delivery service vehicle.  If the sticker is not displayed then local authorities will issue drivers with a fine.

The North Hobart area remains one of Hobart’s premier dining locations and the problems which are occurring here are unnecessarily causing issues and it is beholden on the Council and the State Government to explore all options to attempt to rectify the situation.

 

 

The General Manager reports:

 

“In line with the Council’s policy in relation to Notices of Motion, I advise that the matter is considered to be within the jurisdiction of the Hobart City Council as relates to the provision of on street parking.”

 

Delegation:     Council

8.       Committee Action Status Report

 

8.1      Committee Actions - Status Report

            File Ref: F19/3141

SEXTON

 

That the information be received and noted.

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Zucco

 

Deputy Lord Mayor Burnet

 

Sexton

 

Dutta

 

Lord Mayor Reynolds

 

 

 

Delegation:     Committee

9.       Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

 

9.1    Audio Recording - Closed Council Meetings

          File Ref: F18/153610; s13-1-10

SEXTON

That the information be received and noted.

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Zucco

 

Deputy Lord Mayor Burnet

 

Sexton

 

Dutta

 

Lord Mayor Reynolds

 

 

Delegation:     Committee

10.     Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

 

10.1    Alderman Behrakis - Parking Operations - EFTPOS Fees

            File Ref: 13-1-10

 

Question:      As an input into the review of the Council’s parking operations is the abolition of the $3 EFTPOS minimum charge being considered and instead incorporate the costs to service EFTPOS transactions into the advertised parking rates?

Answer:         The General Manager advised that the Council is awaiting a report on its parking operations, due to be considered by Council in April this year. Whilst legal and compliant with the ACCC Guidelines, it is acknowledged that the minimum $3 EFTPOS fee is causing some public concerns. The parking review is underway and the consultant has been requested to include a review of the EFTPOS fees in the report.

 

 

11.     Closed Portion of the Meeting

 

DEPUTY LORD MAYOR

 

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:  

 

·         commercial information of a confidential nature that, if disclosed, is likely to prejudice the commercial position of the person who supplied it

·         proposals for the council to acquire land or an interest in land or for the disposal of land

·         contracts, and tenders, for the supply of goods and services and their terms, conditions, approval and renewal

·         the security of the property of the council

 

The following items were discussed: -

 

Item No. 1          Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2          Consideration of supplementary items to the agenda

Item No. 3          Indications of pecuniary and conflicts of interest

Item No. 4          Reports

Item No. 4.1       Battery Point Slipyards Masterplan

LG(MP)R 15(2)(c)(i) and  (f)

Item No. 4.2       Lease - Dress for Success - Part Level 4 Council Centre

LG(MP)R 15(2)(f)

Item No. 4.3       Risk and Audit Panel Remuneration

LG(MP)R 15(2)(d)

Item No. 5          Committee Action Status Report

Item No. 5.1       Committee Actions - Status Report

LG(MP)R 15(2)(a), (c)(i), (d), (f) and  e(i)

Item No. 6          Questions Without Notice

Item No. 7          Town Hall Entry Foyer - Review of Security Arrangements

LG(MP)R 15(2)e(ii)e

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Zucco

 

Deputy Lord Mayor Burnet

 

Sexton

 

Dutta

 

Lord Mayor Reynolds

 

 

 

   

 

There being no further business the open portion of the meeting closed at 5.36 pm.

 

 

 

 

 

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
13th DAY OF February 2019.

CHAIRMAN