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City of hobart

MINUTES

Community, Culture and Events Committee Meeting

 

Open Portion

 

Wednesday, 9 January 2019 at 5:03 pm

 


 

Minutes (Open Portion)

Community, Culture and Events Committee Meeting

Page 2

 

9/1/2019

 

 

 ORDER OF BUSINESS

 

APOLOGIES AND LEAVE OF ABSENCE

1.        Co-Option of a Committee Member in the event of a vacancy  3

2.        Confirmation of Minutes. 3

3.        Consideration of Supplementary Items. 4

4.        Indications of Pecuniary and Conflicts of Interest. 4

5.        Transfer of Agenda Items. 4

6.        Reports. 5

6.1     Local Government (Meeting Procedures) Regulations 2015 - Review of Meeting Times. 5

6.2     Applications Approved Under the Delegated Authority of the Acting Associate Director Community Development for Quick Response Grants. 6

6.3     City of Hobart Grants Program - Delegation for Approval 7

6.4     Sandy Bay Senior Citizens Club - Lease. 7

6.5     Update Regarding Late Night Toilet Provision - Salamanca/Waterfront Precinct 8

7.        Motions of which Notice has been Given. 9

7.1     English Language Classes in Hobart 9

8.        Committee Action Status Report. 11

8.1     Committee Actions – Status Report 11

9.        Questions without Notice. 11

10.     Closed Portion of the Meeting.. 12

11       The Taste of Tasmania Future Delivery Model. 13

 


 

Minutes (Open Portion)

Community, Culture and Events Committee Meeting

Page 4

 

9/01/2019

 

 

Community, Culture and Events Committee Meeting (Open Portion) held on Wednesday, 9 January 2019 at 5:03 pm in the Lady Osborne Room, Town Hall.

 

 

COMMITTEE MEMBERS

Harvey (Chairman)

Sexton

Dutta

Ewin

Sherlock

 

 

 

PRESENT: Councillor W F Harvey (Chairman), Alderman Dr P T Sexton, Councillors M Dutta, H Ewin, Z Sherlock,  the Lord Mayor Councillor A M Reynolds, the Deputy Lord Mayor Councillor H Burnet, Aldermen M Zucco,
J R Briscoe and S Behrakis.

 

APOLOGIES: Nil.

 

LEAVE OF ABSENCE: Nil.

 

 

 

NON-MEMBERS

Lord Mayor Reynolds

Deputy Lord Mayor Burnet

Zucco

Briscoe

Thomas

Denison

Behrakis

 

Councillor Sherlock left the meeting at 5.24pm and returned at 5.25pm.

 

Aldermen Zucco left the meeting at 5.40pm and was not present for items 6.1 to 10.

 

Aldermen Briscoe left the meeting at 5.40pm and was not present for items 6.1 to 10.

 

Alderman Behrakis left the meeting at 5.30pm, returned at 5.32pm, retired from the meeting at 5.39 and was not present for items 6.1 to 10.

 

1.       Co-Option of a Committee Member in the event of a vacancy

 

No Aldermen or Councillors were co-opted to the Committee.

 

 

2.       Confirmation of Minutes

 

SEXTON

 

The minutes of the Open Portion of the Community, Culture and Events Committee meeting held on Wednesday, 5 September 2018, the Special Open  Community, Culture and Events Committee meeting held on Monday, 17 September 2018, and the Open Portion of the Special Community, Culture and Events Committee meeting held on Monday, 3 December 2018 are submitted for confirming as an accurate record.

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Harvey

 

Sexton

 

Dutta

 

Ewin

 

Sherlock

 

 

 

The minutes were signed.

 

 

 

3.       Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

 

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

 

No supplementary items were received.

 

 

 

 

4.       Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

 

Members of the Committee requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Committee has resolved to deal with.

 

No interest was indicated.

 

OR

 

 

5.       Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

 

A Committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

 

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

 

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

 

SEXTON

 

That item 4.1 from the closed portion of the meeting, be transferred to the open portion and taken as item 11.

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Harvey

 

Sexton

 

Dutta

 

Ewin

 

Sherlock

 

 

 

 

 

SEXTON

 

That item 11 be now taken.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Harvey

 

Sexton

 

Dutta

 

Ewin

 

Sherlock

 

 

 

Item 11 was then taken.

6.       Reports

 

6.1      Local Government (Meeting Procedures) Regulations 2015 - Review of Meeting Times

            File Ref: F18/137076; 13-1-2

SHERLOCK

That in accordance with Regulation 6(2) of the Local Government (Meeting Procedures) Regulations 2015, the commencement time of 5:30 pm for ordinary meeting of the Community, Culture and Events Committee be approved.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Harvey

 

Sexton

 

Dutta

 

Ewin

 

Sherlock

 

 

COMMITTEE RESOLUTION:

That in accordance with Regulation 6(2) of the Local Government (Meeting Procedures) Regulations 2015, the commencement time of 5:30 pm for ordinary meeting of the Community, Culture and Events Committee be approved.

 

Delegation:     Committee

 

 

 

 

6.2      Applications Approved Under the Delegated Authority of the Acting Associate Director Community Development for Quick Response Grants

            File Ref: F19/171; 18/279

SEXTON

That the recommendation contained in the report of the Acting Associate Director Community and Culture of 3 January 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Harvey

 

Sexton

 

Dutta

 

Ewin

 

Sherlock

 

 

COMMITTEE RESOLUTION:

That the information be received and noted.

 

Delegation:     Committee

 

 

6.3      City of Hobart Grants Program - Delegation for Approval

            File Ref: F18/125072; 18/279

DUTTA

That the recommendation contained in the report of the General Manager and  the Acting Associate Director Community and Culture of 3 January 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Harvey

 

Sexton

 

Dutta

 

Ewin

 

Sherlock

 

 

COMMITTEE RESOLUTION:

That:  1.     In the interests of good governance and in order to streamline the current grants process, it is recommended that pursuant to Section 22 of the Local Government Act, the Council delegate authority to the General Manager to approve all grants administered under the City of Hobart Grants Program which offer support between $1,000 and $20,000.

2.    The current Council Policy, Applications for Grants - City of Hobart Grants Program, be amended to reflect the change.

3.    Following the General Manager’s approval of the recommendations, a report and assessment details be provided to Elected Members for their information.

Delegation:     Council

 

 

 

 

 

 

6.4      Sandy Bay Senior Citizens Club - Lease

            File Ref: F18/151152; 15/153-219

DUTTA

That the recommendation contained in the report of the Acting Associate Director Community and Culture of 2 January 2019, be adopted.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Harvey

 

Sexton

 

Dutta

 

Ewin

 

Sherlock

 

 

COMMITTEE RESOLUTION:

That:   1.    A lease to the Sandy Bay Senior Citizens Club over the community facility located at 23 Lambert Avenue for a period of five (5) years, with an option for a further five (5) years, be approved, subject to no objections being received during the statutory community engagement process required under Section 178 of the Local Government Act 1993.

(i)      Should any objections be received during the community engagement period, a further report will be provided to the Council.

2.    The leased area be provided at a nominal annual rent ($50 per annum).

3.    The General Manager be authorised to finalise the terms and conditions of the lease.

4.    In accordance with the Council Policy ‘Grants and Benefits Disclosure’ the benefit recognised to the Sandy Bay Senior Citizens Club by way of reduced rental as part of the new lease be disclosed in the City’s Annual Report.

 

Delegation:     Council

 

 

 

 

 

6.5      Update Regarding Late Night Toilet Provision - Salamanca/Waterfront Precinct

            File Ref: F19/85; RFS14-0100-02

SEXTON

That the recommendation contained in the report of the Acting Associate Director Community and Culture of 2 January 2019, be adopted.

MOTION CARRIED

 

VOTING RECORD

AYES

NOES

Harvey

 

Sexton

 

Dutta

 

Ewin

 

Sherlock

 

 

COMMITTEE RESOLUTION:

That the information contained in the memorandum of the Acting Associate Director Community and Culture dated 2 January 2019 titled “Update Regarding Late Night Toilet Provision – Salamanca/Waterfront Precinct” be received and noted.

 

Delegation:     Committee

 

 

7.       Motions of which Notice has been Given

 

7.1      English Language Classes in Hobart

            File Ref: F19/175; 13-1-9

SHERLOCK

That in accordance with Council’s policy, the following Notice of Motion which was adopted by the Community, Culture and Events Committee, be considered by the Council.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Harvey

 

Sexton

 

Dutta

 

Ewin

 

Sherlock

 

 

COMMITTEE RESOLUTION:

Motion:

“That a report be provided to detail the current provision of English language classes in Hobart; to provide examples of services provided in other cities; and to explore the possibilities for increased provision of intensive English language services in Hobart in collaboration with the State Government.”

 

Rationale:

 

Language is one of the most important factors in successful settlement in a new country.  English language proficiency is vital for participation in education, work, feelings of belonging and for involvment in the broader life of the community.  Without adequate language skills, new arrivals can struggle to integrate and contribute to the community.  Students quickly fall behind in their studies; adults struggle to find work; and daily tasks such as shopping and accessing services can prove challenging.  Intensive English language courses upon arrival ensure that migrants and refugees start off their new life with the best possible chance of success. 

Currently, there appears to be insufficient intensive English language class provision in Hobart upon arrival of new migrants, a deficieny and gap that needs to be addressed within the education system, working with representative groups, advocay agencies and broader English language schools.  It has been reported that conversation classes may not be adequate to address the current demand, nor meet the basic requirements of English education, per national standards and common practice.

The City of Hobart has had a long commitment to advocating for the needs of migrants and refugees in Hobart, delivering on a multicultural strategy since 2009.  The Multicultural Strategy 2014 – 2019 guides current action in three priority areas: Perception, Communication and Participation.  The Community Vision for Our Island Capital includes the following statement:

Pilar 8.4.1 - “We embrace those who have moved to Tasmania from elsewhere and work together for better economic outcomes. We welcome new people into our culture, quality of life and opportunities for meaningful employment.”

 

It is noted that whilst service provision to migrants and refugees is not the mandate of Local Government, advocating for the needs of this community is a key role for Local Government and is in accordance with the City of Hobart’s Multicultural Strategy 2014-2019.

 

The General Manager reports:

 

“In line with the Council’s policy in relation to Notices of Motion, I advise that the matter is considered to be within the jurisdiction of the Hobart City Council as it aligns with the City of Hobart’s Multicultural Strategy 2014-2019.

 

 Delegation:    Council

 

 

8.       Committee Action Status Report

 

8.1      Committee Actions – Status Report

            File Ref: F19/169; 16/118

DUTTA

That the information indicating the status of current decisions be received and noted.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Harvey

 

Sexton

 

Dutta

 

Ewin

 

Sherlock

 

  

Delegation:     Committee

 

 

 

9.       Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

 

9.1      Councillor Dutta - Conference Attendance

            File Ref: 13-1-10

 

Question:           I am interested in the ‘Welcoming Cities’ Conference in Brisbane on 2 April 2019. How do elected members seek approval to attend a conference?

Answer:              The Acting Associate Director advised that a new process was being developed and would be provided to the Council in good time to be able to nominate for the conference in April.

 


 

10.     Closed Portion of the Meeting

 

SEXTON

 

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:  

 

·         Information that was provided to the Council on the basis that it be kept confidential;

·         Information that was kept confidential to protect a trade secret.

 

The following items are listed for discussion:-

 

Item No. 1          Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2          Consideration of supplementary items to the agenda

Item No. 3          Indications of pecuniary and conflicts of interest

Item No. 4          Committee Action Status Report

Item No. 4.1       Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 5          Reports

Item No. 5.1       The Taste of Tasmania Future Delivery Model

LG(MP)R 15(2)(c)(ii)

Item No. 6          Questions Without Notice

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Harvey

 

Sexton

 

Dutta

 

Ewin

 

Sherlock

 

 

 

Delegation:     Committee


 

11.      The Taste of Tasmania Future Delivery Model
File Ref: F19/458: 18/90

 

DUTTA

That:   1.    Acknowledging the significance and success of the Taste of Tasmania in 2018-19, its economic benefits to the state, noting the concerns and recommendations in the report of the Associate Director of City Economy, Tourism & Events marked as item 4.1 of the Closed Community, Culture and Events Committee 9 January 2019, and recognising the financial burden placed upon Hobart ratepayers to fund the Taste of Tasmania, before making a final decision the Council seek the following further information:

1.1.       A statistically valid random survey of the Hobart community (ratepayers and residents) be undertaken with final questions drafted with the company carrying out the survey to ensure no bias.

(i)    A further report on the content of the survey be provided for consideration at a special meeting of the Community, Culture and Events Committee to be scheduled for 21 January 2019.

1.2.       The Council receives the final report on the cost of the 2018-19 event.

1.3.       The Council receives the economic and social impact assessment being carried out by SGS Economics and Planning on the 2018-19 event.

2.    The information requested in clause 1 be provided to the Council by mid-March 2019, to enable a final decision to be made on the future of the Taste of Tasmania at the 18 March 2019 Council meeting.

3.    A delegation, to be determined by the Council, of no less than four elected members including the Lord Mayor and the Chairman of the Finance and Governance Committee, meet with the Premier to discuss the future of the Taste of Tasmania.

 

 

MOTION CARRIED

 

 

 

VOTING RECORD

AYES

NOES

Sexton

Harvey

Dutta

Ewin

Sherlock

 

 

 

COMMITTEE RESOLUTION:

 

That:   1.    Acknowledging the significance and success of the Taste of Tasmania in 2018-19, its economic benefits to the state, noting the concerns and recommendations in the report of the Associate Director of City Economy, Tourism & Events marked as item 4.1 of the Closed Community, Culture and Events Committee 9 January 2019, and recognising the financial burden placed upon Hobart ratepayers to fund the Taste of Tasmania, before making a final decision the Council seek the following further information:

1.4.       A statistically valid random survey of the Hobart community (ratepayers and residents) be undertaken with final questions drafted with the company carrying out the survey to ensure no bias.

(i)    A further report on the content of the survey be provided for consideration at a special meeting of the Community, Culture and Events Committee to be scheduled for 21 January 2019.

1.5.       The Council receives the final report on the cost of the 2018-19 event.

1.6.       The Council receives the economic and social impact assessment being carried out by SGS Economics and Planning on the 2018-19 event.

2.    The information requested in clause 1 be provided to the Council by mid-March 2019, to enable a final decision to be made on the future of the Taste of Tasmania at the 18 March 2019 Council meeting.

3.    A delegation, to be determined by the Council, of no less than four elected members including the Lord Mayor and the Chairman of the Finance and Governance Committee, meet with the Premier to discuss the future of the Taste of Tasmania.

 

 

Attachment

a.   The Taste of Tasmania Future Delivery Model - Report from Closed Agenda of 9 January 2019 - Redacted  

Delegation:     Council

 

          Item 6.1 was then taken.

  

 

There being no further business the meeting closed at 5.57pm.

 

 

 

 

 

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
6th DAY OF FEBRUARY 2019.

CHAIRMAN