Minutes (Open Portion)

Special Council Meeting

Page 2

12/11/2018

Minutes (Open Portion)

Special Council Meeting

Page 4

12/11/2018

2.         2018 Election - Motion Acknowledging the Receipt of All Declarations of Office Made

That the Council formally acknowledge the making of Declarations of Office by all Aldermen on Monday, 5 November 2018, copies of which are attached to item 2 of the Special Council agenda of 12 November 2018.

Burnet

Harvey                                                  That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

3.         Council Committees - Appointment of Members and Chairmen

Burnet

Sexton                                                                                                                        

That 1.    The committees of the Hobart City Council comprise the membership contained in the attached report of the Lord Mayor

          2.    Aldermen Zucco and Briscoe fill the two vacant member positions on the City Infrastructure Committee.

MOTION CARRIED

VOTING RECORD

Burnet

Zucco                                                                                                                          

That following committee chairmanships be adopted:

MOTION CARRIED

VOTING RECORD

burnet

briscoe         

That Council’s committee structure and terms of reference be reviewed in July 2019, following the development of the Council’s new Strategic Plan.

Amendment

Sexton

Harvey                                                                                                                       

That the Finance and Governance Committee consider the review of the committee chairmanships at the mid-term of the election cycle.

AMENDMENT CARRIED

VOTING RECORD

SUBSTANTIVE MOTION CARRIED

VOTING RECORD

Burnet

Briscoe                                                                                                                      

That the terms of reference for the Finance and Governance Committee, as attached, be approved.

Amendment

Harvey

Sexton                                                                                                                        

That clause 1.2  of the terms of reference for the Finance and Governance Committee, be deleted.

AMENDMENT CARRIED

VOTING RECORD

SUBSTANTIVE MOTION CARRIED

VOTING RECORD

COUNCIL RESOLUTION:

That:  1.     The committees of the Hobart City Council comprise the following membership and Aldermen Zucco and Briscoe fill the two vacant member positions on the City Infrastructure Committee:

2.    The following committee chairmanships be appointed:

3.    The committee structure and terms of reference be reviewed in July 2019, following the development of the Council’s new Strategic Plan.

4.    The Finance and Governance Committee consider the review of the committee chairmanships at the mid-term of the elections cycle.

5.    The Terms of Reference for the Finance and Governance Committee, as attached, be approved, with the deletion of clause 1.2.                                                                                                               

Attachments

a.   Memorandum of Lord Mayor ⇨

b.   Appointment to Committees 2018 ⇨

c.   Draft Finance and Governance Terms of Reference ⇨  

4.         Risk and Audit Panel - Appointment of Aldermanic Members

Burnet

Sexton  

That Aldermen Denison and Dutta be appointed to the Risk and Audit Panel for a period of two years.

MOTION CARRIED

VOTING RECORD

Attachment

a.   Risk and Audit Panel - Appointment of Aldermanic Members ⇨  

5.         Katowice Poland, United Nations Conference of Party 24 (Climate Change) 

Burnet

Dutta

That the recommendation contained in the attached report of the General Manager be adopted.

Amendment

Briscoe

Ewin                                                                                                                                                                                                                                                                       

That Alderman Harvey attend the United Nations Framework Convention on Climate Change (UNFCCC) Conference of Parties.  

Zucco

Burnet                                                                                                                       

That Alderman Zucco be granted an additional one minute to address the meeting.

MOTION CARRIED

VOTING RECORD

Adjournment

Burnet

Sexton

That the meeting be adjourned for five (5) minutes for the purpose of seeking additional information.

MOTION CARRIED

VOTING RECORD

Amendment

Zucco

Sexton                                                                                                                        

That:  1.     The estimated cost of $4,000 for Alderman Harvey’s attendance be attributed to the $6,000 allocation available to individual Aldermen within their terms of office for expenditure on individual participation in International Relations activities, as provided in section G of the Aldermanic Development and Support policy, and as agreed by Alderman Harvey.  

2.    Section ‘D’ and ‘G’ of the Aldermanic Development and Support policy be referred back to the Finance and Governance committee for clarification.

AMENDMENT CARRIED

VOTING RECORD

SUBSTANTIVE MOTION CARRIED

VOTING RECORD

COUNCIL RESOLUTION:

That:   1.    The Council nominate Alderman Harvey to attend the United Nations Framework Convention on Climate Change (UNFCCC) Conference of Parties meeting 24 (COP24) to be held in Katowice, Poland from 8 to 12 December 2018.

2.    Alderman Harvey be a speaker in a panel discussion.

3.    The estimated cost of $4,000 for Alderman Harvey’s attendance be attributed to the $6,000 allocation available to individual Aldermen within their terms of office for expenditure on individual participation in International Relations activities, as provided in section G of the Aldermanic Development and Support policy, and as agreed by Alderman Harvey.

4.    Section ‘D’ and ‘G’ of the Aldermanic Development and Support policy be referred back to the Finance and Governance committee for clarification.

Attachment

a    Katowice Poland - Report of the General Manager ⇨