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City of hobart

MINUTES

Finance and Governance Committee Meeting

 

Open Portion

 

Tuesday, 16 October 2018 at 5:01 pm

 


 

Minutes (Open Portion)

Finance and Governance Committee Meeting

Page 2

 

16/10/2018

 

 

 ORDER OF BUSINESS

 

APOLOGIES AND LEAVE OF ABSENCE

1.        Co-Option of a Committee Member in the event of a vacancy  3

2.        Confirmation of Minutes. 4

3.        Consideration of Supplementary Items. 4

4.        Indications of Pecuniary and Conflicts of Interest. 4

5.        Transfer of Agenda Items. 5

6.        Reports. 5

Finance ITEMs

6.1     2017-18 Financial Statements. 5

6.2     Occupancy Rates - Multi-Storey Car Parks. 6

governance ITEMs

6.3     Council Committees - Quorums. 6

6.4     Aldermanic Development and Support Policy - International Relations. 7

6.5     Complaints Against the Principles of the Customer Service Charter 2017/18  8

6.6     Hobart Town Hall Ballroom - Acoustics. 9

6.7     Waste Strategy Summit - 26 to 28 June 2018. 10

6.8     Conference Reporting - Include Conference - August 2018 Wrest Point 10

7.        Motions of which Notice has been Given. 11

7.1     kunanyi/Hobart Visitation Policy and Strategy. 11

8.        Committee Action Status Report. 12

8.1     Committee Actions - Status Report 12

9.        Responses to Questions without Notice. 13

10.     Questions without Notice. 13

11.     Closed Portion of the Meeting.. 14

 


 

Minutes (Open Portion)

Finance and Governance Committee Meeting

Page 3

 

16/10/2018

 

 

Finance and Governance Committee Meeting (Open Portion) held on Tuesday, 16 October 2018 at 5.01 pm in the Lady Osborne Room, Town Hall.

 

COMMITTEE MEMBERS

Ruzicka (Joint Chairman – Governance Items)

Thomas (Joint Chairman – Finance Items)

Lord Mayor Christie

Deputy Lord Mayor Sexton

Zucco

Cocker

Reynolds

 

PRESENT: Alderman Dr E R Ruzicka (Joint Chairman – Governance Items), Alderman D C Thomas (Joint Chairman – Finance Items), the Deputy Lord Mayor Alderman Dr P T Sexton, Aldermen M Zucco, P S Cocker, H C Burnet and W F Harvey.

 

APOLOGIES: Alderman A M Reynolds.

 

 

LEAVE OF ABSENCE: Nil.

 

 

ALDERMEN

Briscoe

Burnet

Denison

Harvey

 

 

 

 

Alderman Burnet arrived at 5:10 pm during the discussion of item 6.4 and was co-opted to the Committee for items 6.5 to 11 and the closed portion of the meeting.

 

Alderman Harvey was co-opted to the Committee and retired at 5:55 pm.

 

 

 

1.       Co-Option of a Committee Member in the event of a vacancy

 

DEPUTY LORD MAYOR

 

That Alderman Harvey be co-opted to the Committee.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Ruzicka

 

Thomas

 

Deputy Lord Mayor Sexton

 

Zucco

 

Cocker

 

 

 

2.       Confirmation of Minutes

 

DEPUTY LORD MAYOR

 

The minutes of the Open Portion of the Finance and Governance Committee meeting held on Tuesday, 11 September 2018, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Ruzicka

 

Thomas

 

Deputy Lord Mayor Sexton

 

Zucco

 

Cocker

 

Harvey

 

 

 

The minutes were signed.

 

 

 

 

3.       Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

 

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

 

No supplementary items were received.

 

 

 

 

 

4.       Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

 

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

 

No interest was indicated.

 

 

 

5.       Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

 

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

 

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

 

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

 

No items were transferred.

 

6.       Reports

 

Finance ITEMs

6.1      2017-18 Financial Statements

            File Ref: F18/104506

 

COCKER

That the recommendation contained in the report of the Director Financial Services and the Manager Finance of 11 October 2018, be adopted.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Ruzicka

 

Thomas

 

Deputy Lord Mayor Sexton

 

Zucco

 

Cocker

 

Harvey

 

 

 

COMMITTEE RESOLUTION:

That the Council formally adopt the financial statements for the year ended 30 June 2018 marked as Attachment A to item 6.1 of the Open Finance and Governance Committee agenda of 16 October 2018.

 

Delegation:     Council

 

6.2      Occupancy Rates - Multi-Storey Car Parks

            File Ref: F18/111362

 

DEPUTY LORD MAYOR

That the recommendation contained in the memorandum of the Operations Manager - Car Parks, Group Manager Parking Operations and the Director City Innovation and Technology of 2 October 2018, be adopted.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Ruzicka

 

Thomas

 

Deputy Lord Mayor Sexton

 

Zucco

 

Cocker

 

Harvey

 

 

COMMITTEE RESOLUTION:

That the information contained in the memorandum of the Operations Manager – Car Parks, the Group Manager Parking Operations and the Director City Innovation and Technology of 28 September 2018 titled “Occupancy Rates – Multi-Storey Car Parks” be received and noted.

 

Delegation:     Committee

 

 

 

 

 

 

governance ITEMs

6.3      Council Committees - Quorums

            File Ref: F18/69140

 

ZUCCO

That the recommendation contained in the report of the Group Manager City Government and Customer Relations and the Deputy General Manager of 11 October 2018, be adopted.

MOTION CARRIED

 

 

VOTING RECORD

AYES

NOES

Ruzicka

 

Thomas

 

Deputy Lord Mayor Sexton

 

Zucco

 

Cocker

 

Harvey

 

 

 

COMMITTEE RESOLUTION:

That the information be received and noted.

 

Delegation:     Committee

 

 

 

 

 

6.4      Aldermanic Development and Support Policy - International Relations

            File Ref: F18/114622

 

ZUCCO

That in respect to the provisions for Aldermanic participation in travel on Council funded international relationship delegations, the current wording as contained in the Aldermanic Development and Support Policy; ie:

 

An Alderman may participate in two international relationship delegations, (or more, if deemed appropriate by the Council), in a four year term of office, as part of an official Council approved delegation;

be deleted and substituted with the following clause:

Individual Aldermen may elect to participate in Council funded and approved international city relationship delegations, up to a maximum budget allocation of $6,000, during their four-year term of office.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Ruzicka

 

Thomas

 

Deputy Lord Mayor Sexton

 

Zucco

 

Cocker

 

Harvey

 

 

 

COMMITTEE RESOLUTION:

 

That in respect to the provisions for Aldermanic participation in travel on Council funded international relationship delegations, the current wording as contained in the Aldermanic Development and Support Policy; ie:

 

An Alderman may participate in two international relationship delegations, (or more, if deemed appropriate by the Council), in a four year term of office, as part of an official Council approved delegation;

be deleted and substituted with the following clause:

Individual Aldermen may elect to participate in Council funded and approved international city relationship delegations, up to a maximum budget allocation of $6,000, during their four-year term of office.

 

Delegation:     Council

 

 

 

DEPUTY LORD MAYOR

 

That Alderman Burnet be co-opted to the Committee.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Ruzicka

 

Thomas

 

Deputy Lord Mayor Sexton

 

Zucco

 

Cocker

 

Harvey

 

 

 

 

 

6.5      Complaints Against the Principles of the Customer Service Charter 2017/18

            File Ref: F17/5756; 11-15-9

THOMAS

 

That the recommendation contained in the report of the Group Manager City Government and Customer Relations and the Deputy General Manager of 11 October 2018, be adopted.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Ruzicka

 

Thomas

 

Deputy Lord Mayor Sexton

 

Zucco

 

Cocker

 

Burnet

 

Harvey

 

 

COMMITTEE RESOLUTION:

That the report be received and noted.

 

Delegation:     Committee

 

 

 

 

6.6      Hobart Town Hall Ballroom - Acoustics

            File Ref: F18/117168

 

DEPUTY LORD MAYOR

That the recommendation contained in the report of the Group Manager City Government and Customer Relations and the Deputy General Manager of 11 October 2018, be adopted.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Ruzicka

 

Thomas

 

Deputy Lord Mayor Sexton

 

Zucco

 

Cocker

 

Burnet

 

Harvey

 

 

COMMITTEE RESOLUTION:

 

That:   1.    In order to reduce the impact of background noise within the Town Hall ballroom, the improvements contained in the proposal outlining the Seal a Sash window renewal system, as outlined in Attachment C to item 6.6 of the Open Finance and Governance Committee agenda of 16 October 2018, be approved, at a cost of $25,000.

 

           2.     Funding be provided from the 2018/2019 Corporate Property budget.

 

Delegation:     Council

6.7      Waste Strategy Summit - 26 to 28 June 2018

            File Ref: F18/112417

 

HARVEY

That the recommendation contained in the report of the General Manager of 27 September 2018, be adopted.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Ruzicka

 

Thomas

 

Deputy Lord Mayor Sexton

 

Zucco

 

Cocker

 

Burnet

 

Harvey

 

 

COMMITTEE RESOLUTION:

That the verbal report provided by Alderman Harvey on the Waste Management Summit be received and noted.

 

Delegation:     Committee

 

 

 

 

 

6.8      Conference Reporting - Include Conference - August 2018 Wrest Point

            File Ref: F18/114691

 

BURNET

That the recommendation contained in the report of the General Manager of 10 October 2018, be adopted.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Ruzicka

 

Thomas

 

Deputy Lord Mayor Sexton

 

Zucco

 

Cocker

 

Burnet

 

Harvey

 

 

COMMITTEE RESOLUTION:

That the information contained in the report of the General Manager of 10 October 2018, titled “Include Conference – August 2018 Wrest Point” together with the verbal report provided by Alderman Burnet on the Australian Institute of Company Directors – Leaders Edge 5 October 2018 Wrest Point be received and noted.

 

Delegation:     Committee

 

 

7.       Motions of which Notice has been Given

 

7.1      kunanyi/Hobart Visitation Policy and Strategy

            File Ref: F18/108551; 13-1-9

 

HARVEY

That in accordance with Council’s policy, the following Notice of Motion which was adopted by the Finance and Governance Committee , be considered by the Council.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Ruzicka

 

Thomas

 

Deputy Lord Mayor Sexton

 

Zucco

 

Cocker

 

Burnet

 

Harvey

 

 

COMMITTEE RESOLUTION:

Motion:

 

“That an officer report be prepared on the benefits and necessity of developing a long-term visitation policy and strategy for the City of Hobart and kunanyi/Mt Wellington to manage projected future tourist numbers.”

 

Rationale:

 

“The number of tourists visiting Hobart and kunanyi/Mt Wellington will continue to grow for the foreseeable future and it is important that the council consider and investigate the potential impacts and develop strategies to mitigate such impacts. The increase in tourism needs to be managed in a forward looking strategic way, rather than as a reaction as it occurs. Forward planning could be the key to avoiding some of the many issues that are now being experienced in other places.

 

Globally, mass tourism is having an impact on local communities and cultures who are feeling the pressure of huge numbers of visitors.  Some of the potential impacts of mass tourism include pressure on council infrastructure, facilities and services; an increase in housing shortages and homelessness associated with conversion of permanent housing to short stay; pressure on the local environment and waste management; pressure on local communities who have to live with an increasing number of tourists, traffic and changing social environment and local economies increasingly focused on tourism services rather than provision of local services.

 

kunanyi/Mt Wellington especially needs a visitation strategy as number of visitors continues to grow putting more pressure on the fragile alpine environment, biodiversity and water catchment.

 

Considering the sustained growth in tourism, it is increasingly urgent that the council consider the implications of future tourism and develop a policy and strategies to mitigate potential future issues.”

 

The General Manager reports:

 

“In line with the Council’s policy in relation to Notices of Motion, I advise that the matter is considered to be within the jurisdiction of the Hobart City Council as it is a Council owned land.”

 

Delegation:     Council

 

8.       Committee Action Status Report

 

8.1      Committee Actions - Status Report

            File Ref: F18/116703; 18/112

 

COCKER

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Ruzicka

 

Thomas

 

Deputy Lord Mayor Sexton

 

Zucco

 

Cocker

 

Burnet

 

Harvey

 

Delegation:     Committee


 

9.       Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

 

9.1    Potential Mapping of Council Services

          File Ref: F18/92883; 13-1-10

 

9.2    Development of an International Association for Public Participation Program for Aldermen

          File Ref: F18/93058; 13-1-10

 

THOMAS

That the information be received and noted.

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Ruzicka

 

Thomas

 

Deputy Lord Mayor Sexton

 

Zucco

 

Cocker

 

Burnet

 

Harvey

 

 

Delegation:     Committee

 

 

 

 

 

10.     Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

 

No questions were asked at the meeting.

 

 

 

 

 

 

11.     Closed Portion of the Meeting

 

THOMAS

 

That the Committee resolve by majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:  

 

·         proposals for the council to acquire land or an interest in land or the disposal of land

·         information of a personal and confidential nature or information provided to the council on the condition it is kept confidential

·         security of the property of the council.

 

The following items were discussed: -

 

Item No. 1          Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2          Consideration of supplementary items to the agenda

Item No. 3          Indications of pecuniary and conflicts of interest

Item No. 4          Reports

Item No. 4.1       3 Morrison Street, Hobart - Short Term Lease

LG(MP)R 15(2)(f)

Item No. 4.2       Remissions of Rates and Charges Granted

LG(MP)R 15(2)(g)

Item No. 4.3       Town Hall Security - Installation of Additional Door

LG(MP)R 15(2)e(ii)

Item No. 5          Committee Action Status Report

Item No. 5.1       Committee Actions - Status Report

LG(MP)R 15(2)(a)

Item No. 6          Questions Without Notice

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Ruzicka

 

Thomas

 

Deputy Lord Mayor Sexton

 

Zucco

 

Cocker

 

Burnet

 

Harvey

 

 

 

Delegation:     Committee

 

 

   

There being no further business the open portion of the meeting closed at 5:55 pm.

 

 

 

 

 

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
13th DAY OF November 2018.

CHAIRMAN