Agenda (Open Portion)

Council Meeting

Page 3

22/10/2018

Agenda (Open Portion)

Council Meeting

Page 5

22/10/2018

The Chairman reports that he has perused the minutes of the meeting of the open portion of the Council meeting held on Monday, 8 October 2018, finds them to be a true record and recommends that they be taken as read and signed as a correct record.

Agenda (Open Portion)

Council Meeting

Page 7

22/10/2018

That:   Pursuant to the Hobart Interim Planning Scheme 2015, the Council approve the application for partial demolition, alterations and extension at 11 Jennings Street, New Town for the reason that the proposal does not detract from the Fraser Street Heritage Precinct and a permit containing the following conditions be issued:

GEN

The use and/or development must be substantially in accordance with the documents and drawings that comprise PLN-18-584 - 11 JENNINGS STREET NEW TOWN TAS 7008 - Final Planning Documents except where modified below.

Reason for condition

To clarify the scope of the permit.

ENG sw1

All stormwater from the proposed development (including but not limited to: roofed areas, ag drains, retaining wall ag drains and impervious surfaces such as driveways and paved areas) must be drained to the Council’s stormwater infrastructure prior to commencement of use. 

Reason for condition

To ensure that stormwater from the site will be discharged to a suitable Council approved outlet.

ENG sw2.1

The Council’s stormwater infrastructure adjacent to or within the subject site must be protected from damage during the construction of the development.

Prior to the issue of any consent under the Building Act 2016, digital copies of a pre-construction work CCTV video and associated report(s) of any Council stormwater main within two metres of the works must be submitted to Council.

The post-construction CCTV (required by condition ENG sw2.2 below) will be relied upon to establish the extent of damage caused to the Council’s infrastructure during construction. In the event that the owner/developer fails to provide to the Council pre construction CCTV video of the Council’s infrastructure, then any damage to the Council infrastructure identified in the post construction CCTV will be deemed to be the responsibility of the owner.

If the pipe is found to be in poor condition (i.e would need to be replaced within the expected lifespan of the works over the pipe, and Council deems it necessary), then the pipe must be replaced after the demolition of existing structures and before the construction of the new buildings.

 
Advice:  Due to the diameter of the main, a tractor camera will be required to obtain adequately clear footage.

Reason for condition

To ensure that any of the Council infrastructure and/or site-related service connections affected by the proposal will be altered and/or reinstated at the owner’s full cost.

ENG sw2.2

The Council’s stormwater infrastructure adjacent to or within the subject site must be protected from damage during the construction of the development. 

After completion of all work but prior to the issue of any Certificate of Completion or first occupancy (whichever comes first), digital copies of post-construction work CCTV video and associated report(s) of any Council stormwater main within two metres of the works must be submitted to Council.

The post-construction CCTV will be relied upon to establish the extent of damage caused to the Council’s infrastructure during construction. In the event that the owner/developer fails to provide to the Council pre construction CCTV video of the Council’s infrastructure, then any damage to the Council infrastructure identified in the post construction CCTV will be deemed to be the responsibility of the owner.

Reason for condition

To ensure that any of the Council infrastructure and/or site-related service connections affected by the proposal will be altered and/or reinstated at the owner’s full cost.

ENG sw3

The proposed works (including foundations and overhangs) must be designed to ensure the long term protection of and access to the Council’s stormwater infrastructure.

A detailed design certified by a suitably qualified engineer must be submitted and approved prior to issue of any consent under Building Act 2016. The detailed design must:

1.    Demonstrate how the design will ensure the protection of and provide access to the Council’s stormwater main.

2.    Include certification by a suitably qualified engineer that the works do not impose any loads on the storm water main and the structure is entirely independent of the main and its trenching.

3.    Provide an indicative footing plan and cross-sections, clearly indicating the relationship both vertically and horizontally between Council’s stormwater main and the proposed works (including footings), and stating the minimum setbacks from the works to the nearest external surface of the main.  These drawings must demonstrate how an adequate overland flow path will be maintained, how adequate access to the main will be maintained, that no loading will be imposed on Council’s infrastructure, and that the structure will be fully independent of the main and its trenching.

4.    Demonstrate how the proposed awning over the stormwater infrastructure will be fully cantilevered with a minimum vertical clearance of 2.8m from designed surface level, and be partially removable to allow future access.

Prior to issue of any Certificate of Completion a suitably qualified engineer must confirm the installation of the works within two metres of Council’s stormwater main is in accordance with the approved drawings and complies with this condition.  Should any remediation works be required, these must be carried out at the developer’s cost.

All work required by this condition must be undertaken in accordance with the approved design.

 Advice:

Once the detailed design drawings has been approved the Council will issue a condition endorsement (see general advice on how to obtain condition endorsement.

In this case all proposed infrastructure to be built over the stormwater infrastructure must be removable to ensure future access.

Reason for condition

To ensure the protection of the Council’s hydraulic infrastructure.

ENG 1

The cost of repair of any damage to the Council's infrastructure resulting from the implementation of this permit, must be met by the owners within 30 days of the completion of the development or as otherwise determined by the Council.

A photographic record of the Council's infrastructure adjacent to the subject site must be provided to the Council prior to any commencement of works. 

A photographic record of the Council’s infrastructure (e.g. existing property service connection points, roads, buildings, stormwater, footpaths, driveway crossovers and nature strips, including if any, pre-existing damage) will be relied upon to establish the extent of damage caused to the Council’s infrastructure during construction. In the event that the owner/developer fails to provide to the Council a photographic record of the Council’s infrastructure, then any damage to the Council's infrastructure found on completion of works will be deemed to be the responsibility of the owner.

Reason for condition

To ensure that any of the Council's infrastructure and/or site-related service connections affected by the proposal will be altered and/or reinstated at the owner’s full cost.

ENV 1

Sediment and erosion control measures sufficient to prevent sediment from leaving the site must be installed prior to any disturbance of the site, and maintained until all areas of disturbance have been stabilized or re-vegetated.

Advice: For further guidance in preparing a Soil and Water Management Plan – in accordance with Fact sheet 3 Derwent Estuary Program click here.

Reason for condition

To avoid the sedimentation of roads, drains, natural watercourses, Council land that could be caused by erosion and runoff from the development, and to comply with relevant State legislation.

HER 17

The palette of exterior colours and materials must be consistent with, and reflect, the extension’s subordinate role in relation to the main building and the palette of materials used to rear additions within the Heritage Precinct NT7.

Prior to the issue of any approval under the Building Act 2016, revised plans must be submitted and approved showing the consistent use of vertical treated timber to all elevations in a suitable colour in accordance with the above requirement, to the satisfaction of the Council's Director City Planning.

All work required by this condition must be undertaken in accordance with the approved revised plans.

Reason for condition

To ensure that development is undertaken in a sympathetic manner in accordance with E13.8.2 ‘Buildings and Works other than Demolition’ of the Hobart Interim Planning Scheme.

Part 5 1

Prior to issue of the Certificate of Completion, the owner(s) of the property must enter into an agreement with the Council pursuant to Part 5 of the Land Use Planning and Approvals Act 1993 with respect to building within 1 metre of Council’s stormwater infrastructure.  

The owner must agree to:

1.    Indemnify Council against any costs or claims arising from building over the Council’s stormwater main or for damages incurred in the act of performing operation, maintenance, or replacement tasks on the stormwater main.

2.    Not perform any future works to the structure within 1m of the main, including replacement of footings without written permission from Council.

3.    Dismantle/ replace the structure at the owner’s cost at Council’s request to allow free access to Council’s infrastructure.

All costs for the preparation and registration of the Part 5 Agreement must be met by the owner.

The owner must comply with the Part 5 Agreement which will be placed on the property title.

Advice: For further information about the preparation of the Part 5 Agreement please contact the Council's Development Engineering staff on 6238 2715. 

Reason for condition

To ensure that protection and continued operation of the stormwater infrastructure are retained.

ADVICE

The following advice is provided to you to assist in the implementation of the planning permit that has been issued subject to the conditions above. The advice is not exhaustive and you must inform yourself of any other legislation, by-laws, regulations, codes or standards that will apply to your development under which you may need to obtain an approval. Visit the Council's website for further information.

Prior to any commencement of work on the site or commencement of use the following additional permits/approval may be required from the Hobart City Council.

CONDITION ENDORSEMENT ENGINEERING

All engineering drawings required to be submitted and approved by this planning permit must be submitted to the City of Hobart as a CEP (Condition Endorsement) via the City’s Online Service Development Portal. When lodging a CEP, please reference the PLN number of the associated Planning Application. Each CEP must also include an estimation of the cost of works shown on the submitted engineering drawings. Once that estimation has been confirmed by the City’s Engineer, the following fees are payable for each CEP submitted and must be paid prior to the City of Hobart commencing assessment of the engineering drawings in each CEP:

Value of Building Works Approved by Planning Permit Fee:

·       Up to $20,000: $150 per application.

·       Over $20,000: 2% of the value of the works as assessed by the City's Engineer per assessment.

These fees are additional to building and plumbing fees charged under the Building and Plumbing Regulations.

Once the CEP is lodged via the Online Service Development Portal, if the value of building works approved by your planning permit is over $20,000, please contact the City’s Development Engineer on 6238 2715 to confirm the estimation of the cost of works shown on the submitted engineering drawings has been accepted. 

Once confirmed, pleased call one of the City’s Customer Service Officers on 6238 2190 to make payment, quoting the reference number (ie. CEP number) of the Condition Endorsement you have lodged. Once payment is made, your engineering drawings will be assessed.

BUILDING PERMIT

You may need building approval in accordance with the Building Act 2016. Click here for more information. 

This is a Discretionary Planning Permit issued in accordance with section 57 of the Land Use Planning and Approvals Act 1993.

PLUMBING PERMIT

You may need plumbing approval in accordance with the Building Act 2016, Building Regulations 2016 and the National Construction Code. Click here for more information.

BUILDING OVER AN EASEMENT

In order to build over the service easement, you will require the written consent of the person on whose behalf the easement was created, in accordance with section 74 of the Building Act 2016.

STORM WATER

Please note that in addition to a building and/or plumbing permit, development must be in accordance with the Hobart City Council’s Hydraulic Services By law. Click here for more information. 

STRUCTURES CLOSE TO COUNCILS' STORMWATER MAIN

The design of structures (including footings) must provide protection for the Council’s infrastructure. For information regarding appropriate designs please contact the Council's City Infrastructure Division.

NOISE REGULATIONS

Click here for information with respect to noise nuisances in residential areas.

WASTE DISPOSAL

It is recommended that the developer liaise with the Council’s Cleansing and Solid Waste Unit regarding reducing, reusing and recycling materials associated with demolition on the site to minimise solid waste being directed to landfill. 

Further information regarding waste disposal can also be found on the Council’s website.

FEES AND CHARGES

Click here for information on the Council's fees and charges.

DIAL BEFORE YOU DIG

Click here for dial before you dig information. 

That:   Pursuant to the Hobart Interim Planning Scheme 2015, the Council approve the application for partial demolition, alterations and extension for business and professional services at 188 Collins Street, Hobart for the reasons outlined in the officer’s report, attached to item 7.1.4 of the Open City Planning Committee agenda of 15 October 2018, and a permit containing the following conditions be issued:

GEN

The use and/or development must be substantially in accordance with the documents and drawings that comprise PLN­18­430 ­ 188 COLLINS STREET HOBART TAS 7000 ­ Final Planning Documents, except where modified below.

Reason for condition

To clarify the scope of the permit.

TW

The use and/or development must comply with the requirements of TasWater as detailed in the form Submission to Planning Authority Notice, Reference No. TWDA 2018/01144­HCC dated 3 September 2018 as attached to the permit.

Reason for condition

To clarify the scope of the permit.

PLN 15a

A demolition waste management plan must be implemented throughout demolition. The demolition waste management plan must include provisions for the handling, transport and disposal of demolition material, including any contaminated waste and recycling opportunities, to satisfy the above requirement.

Advice:

It is recommended that the developer liaise with the Council’s Cleansing and Solid Waste Unit regarding reducing, reusing and recycling materials associated with demolition on the site to minimise solid waste being directed to landfill. Further information can also be found on the Council’s website.

Reason for condition

To ensure that solid waste management from the site meets the Council’s requirements and standards

PLN s1

Prior to first use, landscaping must be provided between the development and the property frontage to reduce the development's impact on the streetscape and townscape values of the surrounding area.

Prior to the issue of any approval under the Building Act 2016, a landscaping plan must be submitted and approved showing landscaping between the development and the property frontage. The landscaping plan must be to the satisfaction of Council's Director City Planning, and at a minimum:

1.    Specify the nature and extent of the different materials and planting proposed.

2.    Include a scale, dimensions and north point.

3.    Include a planting schedule of all proposed trees, shrubs and ground covers, including botanical names, common names, pot sizes, sizes at maturity, and quantities of each plant.

All work required by this condition must be carried out in accordance with the approved landscaping plans.

Reason for condition

To ensure that building height contributes positively to the streetscape and townscape.

PLN s2

Prior to first use, either:

a)    bicycle parking spaces must be provided on the site. A minimum of 19 spaces must be provided. 16 spaces must be provided in either fully enclosed lockers or in a locked compound with communal access. The remaining three spaces must be provided with facilities to which the bicycle frame and wheels can be locked.

Or

b)    the developer must demonstrate to the satisfaction of Council's Director City Planning that there are sufficient bicycle parking spaces provided on the site, or that sufficient bicycle parking spaces would be provided, to meet any additional demand generated by the development.

Reason for condition

To ensure enough bicycle parking is provided to meet the needs of likely users and by so doing to encourage cycling as a healthy and environmentally friendly mode of transport for commuter trips.

PLN s4

To assist in reducing the visual impact of the development, the palette of exterior colours and materials must reflect the palette of materials of the existing building, and those within the local streetscape and area.

Prior to the issue of any approval under the Building Act 2016, revised plans must be submitted and approved showing exterior colours and materials in accordance with the above requirement, to the satisfaction of the Director City Planning.

All work required by this condition must be undertaken in accordance with the approved plans.

Reason for condition

In the interest of the streetscape and townscape values of the surrounding area.

ENG tr2

A construction traffic and parking management plan must be implemented prior to the commencement of work on the site (including demolition).

The construction traffic (including cars, public transport vehicles, service vehicles, pedestrians and cyclists) and parking management plan must be submitted and approved, prior to commencement work (including demolition). The construction traffic and parking management plan must:

1.    Be prepared by a suitably qualified person.

2.    Develop a communications plan to advise the wider community of the traffic and parking impacts during construction.

3.    Include a start date and finish dates of various stages of works.

4.    Include times that trucks and other traffic associated with the works will be allowed to operate.

5.    Nominate a superintendant, or the like, to advise the Council of the progress of works in relation to the traffic and parking management with regular meetings during the works.

All work required by this condition must be undertaken in accordance with the approved construction traffic and parking management plan.

Advice: Once the construction traffic and parking management plan has been approved, the Council will issue a condition endorsement (see general advice on how to obtain condition endorsement).

Where building approval is also required, it is recommended that documentation for condition endorsement be submitted well before submitting documentation for building approval. Failure to address condition endorsement requirements prior to submitting for building approval may result in unexpected delays.

Reason for condition

To ensure the safety of vehicles entering and leaving the development and the safety and access around the development site for the general public and adjacent businesses.

ENG 1

The cost of repair of any damage to the Council's infrastructure resulting from the implementation of this permit, must be met by the owners within 30 days of the completion of the development or as otherwise determined by the Council.

A photographic record of the Council's infrastructure adjacent to the subject site must be provided to the Council prior to any commencement of works.

A photographic record of the Council’s infrastructure (e.g. existing property service connection points, roads, buildings, stormwater, footpaths, driveway crossovers and nature strips, including if any, pre­existing damage) will be relied upon to establish the extent of damage caused to the Council’s infrastructure during construction. In the event that the owner/developer fails to provide to the Council a photographic record of the Council’s infrastructure, then any damage to the Council's infrastructure found on completion of works will be deemed to be the responsibility of the owner.

Reason for condition

To ensure that any of the Council's infrastructure and/or site­related service connections affected by the proposal will be altered and/or reinstated at the owner’s full cost.

HER 10

The adjacent stone wall of Crowther Lane must be protected during construction and works from impact by machinery, equipment and nearby excavation. Further details must be provided demonstrating how this will be achieved.

Prior to the issue of any approval under the Building Act 2016, revised plans must be submitted and approved showing how the wall will be protected in accordance with the above requirement.

All work required by this condition must be undertaken in accordance with the approved revised plans.

Reason for condition

To ensure that works adjacent to a heritage place do not result in an adverse impact on the historic cultural heritage values of the listed place.

ENVHE 4

A construction management plan must be submitted and approved prior to the issuing of any approval under the Building Act 2016 (including demolition). The plan must include but is not limited to the following:

1.    Identification and disposal of any potentially contaminated waste and asbestos.

2.    Proposed hours of work (including volume and timing of heavy vehicles entering and leaving the site, and works undertaken on site).

3.    Proposed hours of construction.

4.    Identification of potentially noisy construction phases, such as operation of rock­ breakers, explosives or pile drivers, and proposed means to minimise impact on the amenity of neighbouring buildings.

5.    Control of dust and emissions during working hours.

6.    Proposed screening of the site and vehicular access points during work.

7.    Procedures for washing down vehicles, to prevent soil and debris being carried onto the street.

The approved construction management plan must be implemented and maintained throughout construction of the development.

Reason for condition

To ensure minimal impact on the amenity of adjoining properties and members of the public during the construction period.

ADVICE

The following advice is provided to you to assist in the implementation of the planning permit that has been issued subject to the conditions above. The advice is not exhaustive and you must inform yourself of any other legislation, by­laws, regulations, codes or standards that will apply to your development under which you may need to obtain an approval. Visit the Council's website for further information.

Prior to any commencement of work on the site or commencement of use the following additional permits/approval may be required from the Hobart City Council.

BUILDING PERMIT

You may need building approval in accordance with the Building Act 2016. Click here for more information.

This is a Discretionary Planning Permit issued in accordance with section 57 of the Land Use Planning and Approvals Act 1993.

PLUMBING PERMIT

You may need plumbing approval in accordance with the Building Act 2016, Building Regulations 2016 and the National Construction Code. Click here for more information.

MICROCLIMATE

The developer is encouraged to carry out an analysis of the potential effects of the development upon the local wind environment, including effects upon the conditions experienced by pedestrians in the public court on the site and the adjoining Crowthers Lane. The developer is further encouraged to implement measures to remediate/alleviate any issues identified in the analysis.

OCCUPATION OF THE PUBLIC HIGHWAY

You may require a permit for the occupation of the public highway for construction (e.g. placement of skip bin, crane, scissor lift etc). Click here for more information.

You may require a road closure permit for construction. Click here for more information.

GENERAL EXEMPTION (TEMPORARY) PARKING PERMITS

You may qualify for a General Exemption permit for construction vehicles i.e. residential or meter parking/loading zones. Click here for more information.

STORM WATER

Please note that in addition to a building and/or plumbing permit, development must be in accordance with the Hobart City Council’s Hydraulic Services By law. Click here for more information.

CBD AND HIGH VOLUME FOOTPATH CLOSURES

Please note that the City of Hobart does not support the extended closure of public footpaths or roads to facilitate construction on adjacent land. It is the developer's responsibility to ensure that the proposal as designed can be constructed without reliance on such extended closures. In special cases, where it can be demonstrated that closure of footpaths in the CBD and/or other high volume footpaths can occur for extended periods without unreasonable impact on other businesses or the general public, such closures may only be approved by the full Council.

For more information about this requirement please contact the Council's Traffic Engineering Unit on 6238 2804.

FEES AND CHARGES

Click here for information on the Council's fees and charges.

DIAL BEFORE YOU DIG

Click here for dial before you dig information.

A recommendation will be submitted to the meeting.

A recommendation will be submitted to the meeting.

That pursuant to section 205 of the Local Government Act 1993, the Council approve the following amended fees for 2018/2019:

(i)      Preparation of a Part 5 Agreement under the Land Use Planning and Approvals Act 1993 - Single residential dwelling, single residential dwelling extensions and residential outbuildings and signs - $550 per agreement.

(ii)     Preparation of a Part 5 Agreement under the Land Use Planning and Approvals Act 1993 - All applications other than single residential dwelling and signs - $1000 per agreement.

(iii)    Administrative fees for a Part 5 Agreement under the Land Use Planning and Approvals Act 1993 where the agreement is not prepared by Council - $250 per agreement.

That it be received for information:

That:   A.    1.      During the period 1 September 2018 to 30 September 2018, 50 permits were issued to the value of $15,430,289 which included:

(i)      23 for Extensions/Alterations to Dwellings to the value of $1,893,789;

(ii)     15 New Dwellings to the value of $5,722,000; and

(iii)    4 Major Projects:

a)      2 Elizabeth Street - Commercial Internal Alterations (Restaurant and Visitor Accommodation) - $2,500,000;

b)      45-71 Bathurst Street - Change of Use to Commercial Premises (Consulting Rooms and Pharmacy) - $1,980,000;

c)      39 Hillcrest Road – House - $1,250,000;

d)      Level 4, 39-41 Davey Street, Hobart - Commercial Internal Alterations - $1,200,000;

2.      During the period 1 September 2017 to 30 September 2017, 48 permits were issued to the value of $11,864,887 which included:

(i)      19 Extensions/Alterations to Dwellings to the value of $2,724,070

(ii)     6 New Dwellings to the value of $3,077,953; and

(iii)    3 Major Projects:

a)      12A Bellevue Parade – 6 New Dwellings - $1,200,000;

b)      200 Collins Street – Fit Out - $1,100,000;

c)      2 Montrivale Rise – 2 New Buildings - $1,089,432;

B.      1.      In the twelve months ending September 2018, 674 permits were issued to the value of $500,308,016; and

2.      In the twelve months ending September 2017, 698 permits were issued to the value of $236,686,920.

That:   1.    The City of Hobart sign the Letter of Intent between the City of Hobart and City of Katowice, ‘to provide an ongoing platform for the exchange and collaboration on key areas of the European Union World Cities project being:

(i)    Resilience and sustainability to current and future challenges;

(ii)    International character of start-ups;

(iii)   Culture; and

(iv)   Academic cooperation and exchange.

2.    It is noted, at the invitation of the City of Katowice, two City of Hobart officers, determined by the General Manager, will participate in a climate change panel at United Nations Framework Convention on Climate Change (UNFCCC) Conference of Parties meeting 24 (COP24) to be held in Katowice, Poland from 3 to 14 December 2018.  Costs related to their attendance is as follows:

(i)    The City of Katowice will cover the officers’ accommodation costs.

(ii)    The City of Hobart will cover the officers’ airfares and incidentals estimated to be $3,000 per person and funds are included in the City Planning Division and Environmental Planning Budget Functions

3.    Following the upcoming local government election and the Tasmanian Electoral Commission issuing the Certificates of Election, consideration be given for the Lord Mayor (or their nominee), to attend the United Nations Framework Convention on Climate Change (UNFCCC) Conference of Parties meeting 24 (COP24) to be held in Katowice, Poland from 8 to 12 December 2018.  The estimated costs of $5,500 be attributed to the Aldermanic conferences attendance allocation within the City Government function of the 2018/19 Annual Plan.

4.    A funding contribution of up to $15,000 be approved for four-(4)-students from New Town and Huonville High Schools, supported by teachers and a parent, to attend the UNFCCC Conference of Youth meeting that precedes the COP 24 and also to attend the COP 24 be provided.  This funding allocation be identified through savings within the next available budget variation report.

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Motion:

“That an officer report be prepared on the benefits and necessity of developing a long-term visitation policy and strategy for the City of Hobart and kunanyi/Mt Wellington to manage projected future tourist numbers.”

Rationale:

“The number of tourists visiting Hobart and kunanyi/Mt Wellington will continue to grow for the foreseeable future and it is important that the council consider and investigate the potential impacts and develop strategies to mitigate such impacts. The increase in tourism needs to be managed in a forward looking strategic way, rather than as a reaction as it occurs. Forward planning could be the key to avoiding some of the many issues that are now being experienced in other places.

Globally, mass tourism is having an impact on local communities and cultures who are feeling the pressure of huge numbers of visitors.  Some of the potential impacts of mass tourism include pressure on council infrastructure, facilities and services; an increase in housing shortages and homelessness associated with conversion of permanent housing to short stay; pressure on the local environment and waste management; pressure on local communities who have to live with an increasing number of tourists, traffic and changing social environment and local economies increasingly focused on tourism services rather than provision of local services.

kunanyi/Mt Wellington especially needs a visitation strategy as number of visitors continues to grow putting more pressure on the fragile alpine environment, biodiversity and water catchment.

Considering the sustained growth in tourism, it is increasingly urgent that the council consider the implications of future tourism and develop a policy and strategies to mitigate potential future issues.”

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A recommendation will be submitted to the meeting.

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That the Council formally adopt the financial statements for the year ended 30 June 2018 marked as Attachment A to item 6.1 of the Open Finance and Governance Committee agenda of 16 October 2018.

That in respect to the provisions for Aldermanic participation in travel on Council funded international relationship delegations, the current wording as contained in the Aldermanic Development and Support Policy; ie:

An Alderman may participate in two international relationship delegations, (or more, if deemed appropriate by the Council), in a four year term of office, as part of an official Council approved delegation;

be deleted and substituted with the following clause:

Individual Aldermen may elect to participate in Council funded and approved international city relationship delegations, up to a maximum budget allocation of $6,000, during their four-year term of office.

That:   1.    In order to reduce the impact of background noise within the Town Hall ballroom, the improvements contained in the proposal outlining the Seal a Sash window renewal system, as outlined in Attachment C to item 6.6 of the Open Finance and Governance Committee agenda of 16 October 2018, be approved, at a cost of $25,000.

           2.     Funding be provided from the 2018/2019 Corporate Property budget.

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