Minutes (Open Portion)

Parks and Recreation Committee Meeting

Page 2

6/9/2018

Minutes (Open Portion)

Parks and Recreation Committee Meeting

Page 3

6/09/2018

HARVEY

The minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 9 August 2018, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

6.1      Fees and Charges - Use of the City's Piste Facility and New Fee for Organised Kite Flying Activities in Parks and Reserves

HARVEY

That the recommendation contained in the report of the Acting Manager Parks and Recreation and the Acting Director Parks and City Amenity of 29 August 2018, be adopted.

AMENDMENT

RUZICKA

That the 2018/2019 Fees and Charges – Parks Venue Hire schedule be amended as detailed in the table below:

AMENDMENT LOST

VOTING RECORD

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That the 2018/2019 Fees and Charges – Parks Venue Hire schedule be amended as detailed in the table below:

6.2      Long Beach Reserve, Lower Sandy Bay - Proposed Outdoor Gym Equipment

RUZICKA

That the recommendation contained in the report of the Acting Manager Parks and Recreation and the Acting Director Parks and City Amenity of 29 August 2018, be adopted, as amended by the following:

1.      The words (a regional park with a broad catchment of users), be inserted in clause 1.

2.      Clause 2 be reworded to read:

‘An appropriate budget allocation be considered as part of the City’s consideration of the 2019/20 – 2020/21 capital works program.’

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That:   1.    The in-principle approval be granted for the provision of outdoor gym equipment at Long Beach Reserve, Lower Sandy Bay (a regional park with a broad catchment of users) to allow for community engagement to be undertaken in respect to the proposed location and nature and range of the equipment options proposed.

(i)      The current preferred site be that area located between Sandown Oval II and the Sailing Club car park.

2.    An appropriate budget allocation be considered as part of the City’s consideration of the 2019/20 – 2020/21 capital works program.

6.3      North Hobart Oval - North Hobart Football Club - Proposed Lease to Accommodate Potential Development of a New Kiosk Facility and New Coaches and Media Boxes

RUZICKA

That the recommendation contained in the report of the Acting Manager Parks and Recreation and the Acting Director Parks and City Amenity of 30 August 2018, be adopted.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That:   1.    The North Hobart Football Club be granted conditional in-principle approval to lease approximately 280m² section of land at North Hobart Oval, subject to the following:

(i)      The Club securing full funding for its proposed development of a new kiosk facility and new coaches and media boxes for the ground.

(ii)     The Club securing statutory planning and building approvals.

2.    The proposed lease term be for a period of five (5) years, with an option for a further five (5) years, at a nominal rental of $50.00 per annum.

(i)      Should a new lease be approved, the value of the reduced rental to the Club be recorded in the City’s Annual Report in accordance with the Council Policy ‘Grants and Benefits Disclosure’.

3.    Subject to the above conditions being met, community engagement be undertaken pursuant to Sections 178 and 179 of the Local Government Act 1993.

(i)      Upon conclusion of the community engagement process,

(a)     Should no objections be received, the General Manager be authorised to finalise the terms and conditions of the lease; or alternatively

(b)     Should objections be received, a further report be provided to the Council on the matter.

6.4      Sandy Bay Croquet Club, Lower Sandy Bay - Renewal of Lease

HARVEY

That the recommendation contained in the report of the Acting Manager Parks and Recreation and the Acting Director Parks and City Amenity of 29 August 2018, be adopted.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That:   1.    A lease to the Sandy Bay Croquet Club over the property located at 4 Long Point Road for a period of five (5) years, with an option for a further five (5) years, be approved, subject to no objections being received during the statutory community engagement process required under Section 178 of the Local Government Act 1993.

(i)      Should any objections be received during the community engagement period, a further report will be provided to the Council.

2.      The leased area be provided at a nominal annual rent ($50 per annum).

3.      The General Manager be authorised to finalise the terms and conditions of the lease.

4.      In accordance with the Council Policy ‘Grants and Benefits Disclosure’ the benefit recognised to the Sandy Bay Croquet Club by way of reduced rental as part of the new lease be disclosed in the City’s Annual Report.

6.5      Water Polo Tasmania - Under 16 Girls National State Club Water Polo Championships - Request for Fee Waiver - Doone Kennedy Hobart Aquatic Centre

RUZICKA

That the recommendation contained in the report of the Manager Doone Kennedy Hobart Aquatic Centre and the Acting Director Parks and City Amenity of 29 August 2018, be adopted, as amended by the following:

The addition of a Part B to the recommendation to read as follows:

‘B.     That a further report be provided detailing the practicability of the inclusion of the following additional information to accompany any further requests of in-kind support in relation to the Doone Kennedy Hobart Aquatic Centre (DKHAC):

(i)      All future reports be accompanied by a graph illustrating cash and value of in-kind support subsidies granted by the Council, delineated by major sports (ie diving, swimming, water polo and other sports types) and over an ongoing period of five years, and including forgone income by DKHAC; and

(ii)     All future reports be accompanied by a table form outlining the last financial and current financial year cash and in-kind subsidies granted by the Council for the use of the DKHAC facilities, including foregone income.’

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That:   A.    1.    Water Polo Tasmania be granted a reduction of hire fees applicable for the use of the Doone Kennedy Hobart Aquatic Centre to hold the Under 16 Girls National State Club Water Polo Championships scheduled to be held 1 October – 6 October 2018, to a value of $17,011.20 being:

(i)      50% of pool hire fees - $10,382.40; and

(ii)     100% of meeting room hire fees - $5,846.40

(iii)    100% of centre service fees - $782.40

2.    The cost of the fee reduction be funded from the Parks and City Amenity Divisional Budget Function within the 2018/2019 Annual Plan.

3.    The quantum of the assistance be recorded in the ‘Grants, Assistance and Benefits Provided’ section of the City of Hobart Annual Report.

4.    Acknowledgment of the City’s support be provided in accordance with the City of Hobart Grant and Partnership Acknowledgment Guidelines. 

B.           That a further report be provided detailing the practicability of the inclusion of the following additional information to accompany any further requests of in-kind support in relation to the Doone Kennedy Hobart Aquatic Centre (DKHAC):

(i)      All future reports be accompanied by a graph illustrating cash and value of in-kind support subsidies granted by the Council, delineated by major sports (ie diving, swimming, water polo and other sports types) and over an ongoing period of five years, and including forgone income by DKHAC; and

(ii)     All future reports be accompanied by a table form outlining the last financial and current financial year cash and in-kind subsidies granted by the Council for the use of the DKHAC facilities, including foregone income.

7.1      Committee Actions - Status Report

HARVEY

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

HARVEY

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

9.1      Alderman Reynolds - Jute Covers for Establishing Plants/Trees

Question:    Could the Acting Director please advise if jute covers could be introduced as an alternative to the plastic covers currently in use by the City as protection for new plantings, whilst new plants/trees are establishing?

Answer:       The Acting Director Parks and City Amenity took the question on notice.

9.2      Alderman Reynolds - Nursery Consultation - Plant Selection

Question:    Could the Acting Director please advise if further consultation could be undertaken with the Nursery in relation to the selection of plants/trees/shrubs currently being planted as part of kerb bulbings/streetscape improvement works, to ensure that a variation of species are being planted within public spaces throughout the City

Answer:       The Acting Director Parks and City Amenity advised that extensive consultation is undertaken with the Nursery, however in relation to the current species being planted throughout the City, the Acting Director advised that a more detailed response would be provided for the information of Aldermen under separate cover.