AGENDA
OPEN PORTION OF THE Council Meeting
Monday, 4 June 2018
AT 5:00 pm
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Agenda (Open Portion) Council Meeting |
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APOLOGIES AND LEAVE OF ABSENCE
3. Communication from the Chairman
4. Notification of Council WorKshops
7. Consideration of Supplementary Items
8. Indications of Pecuniary and Conflicts Of Interest
Motions of which notice has been given
11. New Town Retail Precinct - Proposed Streetscape Concept
Economic Development & Communications Committee
14. Christmas Decorations 2018
15. Update - Measurement System, International Relationships
Finance and Governance Committee
16. 2017-18 Annual Plan - Progress Report Period Ending 28 February 2018
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Agenda (Open Portion) Council Meeting |
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A meeting of the Open Portion of the Council will be held in the Council Chamber, Town Hall on Monday, 4 June 2018 at 5:00 pm.
N D Heath
General Manager
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ALDERMEN: Lord Mayor R G Christie Deputy Lord Mayor P T Sexton Alderman M Zucco Alderman J R Briscoe Alderman E R Ruzicka Alderman H C Burnet Alderman P S Cocker Alderman D C Thomas Alderman A M Reynolds Alderman T M Denison Alderman W F Harvey |
APOLOGIES:
LEAVE OF ABSENCE: Alderman A M Reynolds
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The Chairman reports that he has perused the minutes of the meeting of the Open Portion of the Council meeting held on Monday, 21 May 2018, finds them to be a true record and recommends that they be taken as read and signed as a correct record.
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Are there any items, which the meeting believes, should be transferred from this agenda to the closed agenda or from the closed agenda to the open agenda, in accordance with the procedures allowed under Section 15 of the Local Government (Meeting Procedures) Regulations 2015?
In accordance with the requirements of the Local Government (Meeting Procedures) Regulations 2015, the General Manager reports that the following workshops have been conducted since the last ordinary meeting of the Council.
Date: 29/5/2018
Purpose: Community Engagement Framework
Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.
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That the Council resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager in accordance with the provisions of the Local Government (Meeting Procedures) Regulations 2015.
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Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.
Aldermen are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.
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Reports of Committees
IN ACCORDANCE WITH REGULATION 16(5) OF THE LOCAL GOVERNMENT (MEETING PROCEDURES) REGULATIONS 2015
That in accordance with Council’s policy, the following Notice of Motion which was adopted by the City Infrastructure Committee, be considered by the Council.
9. City of Hobart Support for the Establishment of a Cooperative Research Centre – Waste and Plastic Pollution
File Ref: F18/55704; 13-1-9
Ref: Open CIC 7.1, 30/05/2018
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The motion will be distributed under separate cover. |
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City Infrastructure Committee
10. Land Above McRobies Gully Landfill Site, South Hobart - Approval to Lodge a 'Proposal for a Conservation Covenant'
File Ref: F18/46806; 2016-0192
Ref: Open CIC 6.1, 30/05/2018
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A recommendation will be submitted under separate cover. |
11. New Town Retail Precinct - Proposed Streetscape Concept
File Ref: F18/39939
Ref: Open CIC 6.2, 30/05/2018
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A recommendation will be submitted under separate cover. |
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File Ref: F18/18371; F17/113743
Ref: Open EDCC 6.1, 24/05/2018
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That based on the success of the Hello Hobart marketing campaign for the city centre the Council endorse the continuation of the campaign with the annual cost of $75,000 being attributed to the Communications and Marketing function in the draft 2018-19 budget estimates.
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File Ref: F18/42396; 17/260
Ref: Open EDCC 6.2, 24/05/2018
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That: 1. The Shopfront Improvement Grant continue in its current format with grants offered up to $5,000 in match funding, with a total pool of $24,000 over two grant rounds. 2. The Local Trader Marketing Grant be amended to consist of funding of grants up to $8,000 per application, with a total pool of $24,000 over one grant round. 3. The Civic Banner Quick Response Grant will be run as an ‘in-kind’ grant for civic banner installation at an amount of up to $1,000 per application. As per the pilot program, a total pool of $8,000 will be allocated to this grant for each financial year until the funds are exhausted. 4. All marketing grants will no longer be piloted grants and will continue as permanent grants in the City of Hobart’s grants program. 5. The current Council Policy, Application for Grants – Community and Development Division, be amended as shown in Attachment A to item 6.2 of the Open Economic Development and Communications Committee agenda of 24 May 2018. 6. The General Manager be delegated to authorise administrative changes to the city’s grants program guidelines for the Shopfront Improvement, Local Trader Marketing and Civic Banner Quick Response Grants guidelines, in line with the Council Policy – Applications for Grants – Community Development Division, as required throughout the implementation of the programs.
7. Officers further investigate the application of the Shopfront Improvement Grant Program on a precinct basis with a further report to be provided as soon as practicable.
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14. Christmas Decorations 2018
File Ref: F18/30033
Ref: Open EDCC 6.3, 24/05/2018
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That: 1. The Christmas decorations program for 2018, with an operating and assets budget of $141,453, be approved by Council with the costs being attributed to the Communications and Marketing function within the draft 2018- 19 budget estimates. 2. A temporary live tree installation be incorporated into Wellington Court with a costing to be referred back to the Committee. 3. Officers to investigate the feasibility of fencing around the Mawson Place Christmas tree to provide an alternative option to static security.
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15. Update - Measurement System, International Relationships
File Ref: F18/43116
Ref: Open EDCC 6.4, 24/05/2018
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That the Council support the deferral of this project until after the City of Hobart elections in October 2018 when a report will be provided to Council to further scope the project and to provide detailed costings.
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16. 2017-18 Annual Plan - Progress Report
Period Ending 28 February 2018
File Ref: F18/38502
Ref: Open FGC 6.11, 15/05/2018
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That the Council endorse the 2017–18 Annual Plan Progress Report: period ended 28 February 2018, marked as Attachment A to item 6.11 of the Open Finance and Governance Committee agenda of 15 May 2018.
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That the Council resolve by absolute majority that the meeting be closed to the public pursuant to regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 because the items included on the closed agenda contain the following matters:
· Leave of Absence requests
The following items are listed for discussion:-
Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting Item No. 2 Communication from the Chairman Item No. 3 Leave of Absence LG (MP)R 15(2)(h) Item No. 4 Consideration of supplementary Items to the agenda Item No. 5 Indications of pecuniary and conflicts of interest
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