HCC Coat of Arms.jpg
City of hobart

 

 

 

 

AGENDA

Parks and Recreation Committee Meeting

 

Open Portion

 

Thursday, 10 May 2018

 

at 5:00 pm

Lady Osborne Room, Town Hall


 

 

 

 

THE MISSION

Our mission is to ensure good governance of our capital City.

THE VALUES

The Council is:

 

about people

We value people – our community, our customers and colleagues.

professional

We take pride in our work.

enterprising

We look for ways to create value.

responsive

We’re accessible and focused on service.

inclusive

We respect diversity in people and ideas.

making a difference

We recognise that everything we do shapes Hobart’s future.

 

 


 

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 3

 

10/5/2018

 

 

ORDER OF BUSINESS

 

Business listed on the agenda is to be conducted in the order in which it is set out, unless the committee by simple majority determines otherwise.

 

APOLOGIES AND LEAVE OF ABSENCE

1.        Co-Option of a Committee Member in the event of a vacancy  4

2.        Confirmation of Minutes. 4

3.        Consideration of Supplementary Items. 4

4.        Indications of Pecuniary and Conflicts of Interest. 4

5.        Transfer of Agenda Items. 5

6.        Reports. 6

6.1     2018-19 Fees and Charges - Parks and City Amenity Division - Open Space Group, Parks and Recreation, Doone Kennedy Hobart Aquatic Centre. 6

6.2     Hobart Chargers Basketball Association - Proposed Partnership with the Doone Kennedy Hobart Aquatic Centre. 33

6.3     Franklin Square - Further Activation Opportunities. 42

6.4     Levelling the Playing Field - State Government Grant Program.. 50

7.        Motions of which Notice has been Given. 54

7.1   Elector Poll 54

8.        Committee Action Status Report. 55

8.1     Committee Actions - Status Report 55

9.        Questions Without Notice. 77

10.     Closed Portion Of The Meeting.. 78

 


 

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 5

 

10/5/2018

 

 

Parks and Recreation Committee Meeting (Open Portion) held Thursday, 10 May 2018 at 5:00 pm in the Lady Osborne Room, Town Hall.

 

COMMITTEE MEMBERS

Reynolds (Chairman)

Deputy Lord Mayor Sexton

Briscoe

Ruzicka

Harvey

 

ALDERMEN

Lord Mayor Christie

Zucco

Burnet

Cocker

Thomas

Denison

Apologies:

 

 

Leave of Absence: Nil.

 

1.       Co-Option of a Committee Member in the event of a vacancy

 

 

 

2.       Confirmation of Minutes

 

The minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 12 April 2018, are submitted for confirming as an accurate record.

 

 

 

 

3.       Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

 

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

 

 

 

 

4.       Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

 

Aldermen are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

5.       Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

 

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

 

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

 

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

 


Item No. 6.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 6

 

10/5/2018

 

 

6.       Reports

 

6.1    2018-19 Fees and Charges - Parks and City Amenity Division - Open Space Group, Parks and Recreation, Doone Kennedy Hobart Aquatic Centre

          File Ref: F18/34537

Report of the Director Parks and City Amenity of 3 May 2018 and attachments.

Delegation:     Council


Item No. 6.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 8

 

10/5/2018

 

 

REPORT TITLE:                  2018-19 Fees and Charges - Parks and City Amenity Division - Open Space Group, Parks and Recreation, Doone Kennedy Hobart Aquatic Centre

REPORT PROVIDED BY:  Director Parks and City Amenity

 

1.         Report Purpose and Community Benefit

1.1.     The purpose of this report is to seek endorsement of the proposed fees and charges applicable to the Parks and City Amenity Division’s Open Space Group; Parks and Recreation and the Doone Kennedy Hobart Aquatic Centre (DKHAC) for the 2018-19 financial year to enable consideration by the Council, via the Parks and Recreation Committee, for approval.

2.         Report Summary

2.1.     Pursuant to section 205 of the Local Government Act 1993, the Council may impose fees and charges for various services.

2.2.     The attached schedules detail the proposed fees and charges for the following activities for the 2017-18 financial year:

2.2.1.     Open Space Group (Bushland and Reserves)
(refer Attachment A).

2.2.2.     Parks and Recreation (refer Attachment B).

2.2.3.     Doone Kennedy Hobart Aquatic Centre (refer Attachment C).

 

3.         Recommendation

That the schedule of fees and charges for the 2018-19 financial year, as referenced below and attached to the report, be approved.

1.      Open Space Group (Attachment A).

2.      Parks and Recreation (Attachment B).

3.      Doone Kennedy Hobart Aquatic Centre (Attachment C).

 


 

4.         Background

4.1.     The fees and charges for the Parks and City Amenity’s Open Space Group, Parks and Recreation and the Doone Kennedy Hobart Aquatic Centre Units for the 2018-19 financial year have been assessed.

5.         Proposal and Implementation

5.1.     It is proposed that the attached schedules of fees and charges for the 2018-19 financial year be approved.

Open Space Group (Bushland)

5.2.     Most fees remain unchanged to further entice the community to use the City’s high quality and expansive bushland reserves network.

5.3.     A small number of new charges are proposed, as indicated below:

5.3.1.     Dorney House

An increase in fees to better reflect market rates for such a facility, reflecting improvements to user amenity with the recent refurbishments undertaken

5.3.2.     Bush Adventures & Healthy Hobart Program of Activities

A change to the scope of applicable fees to reflect the increased diversity of Bush Adventures activities now being offered. Most activities will however remain at the lower end of the fee spectrum.

5.4.     Overall, revenue is anticipated to increase by $18,000 or 56.25%, principally due to increased use of Dorney House and the expansion of activities available through the Bush Adventures program.

Parks and Recreation (Parks and Reserves)

5.5.     Most fees remain unchanged to further entice the community to use the City’s high quality and expansive parks and recreation network.

5.5.1.     Soldiers Memorial Oval Community Hub

Construction is substantially underway including a pavilion with wood fired ovens, BBQ shelters and open BBQ areas scheduled to be available to the public in the later part of 2018.

5.6.     Overall, revenue is anticipated to increase by $10,000 or 9.6%.


 

Parks and Recreation (Sporting Facilities)

5.7.     Minor increases to most fees are in line or below CPI to offset the increasing costs of ground preparation whilst maintaining community affordability.

5.8.     The utilisation of the City’s sporting grounds remains close to capacity. The City continues to invest heavily in these community assets, including improved lighting, drainage, irrigation and surfacing works, and close consultation with key users groups to ensure grounds remain suitably maintained during arduous sporting sessions. Every opportunity is made to cater to both long standing clubs and creating opportunities for new or casual hirers.

5.9.     Overall, revenue is anticipated to increase by $4,000 or 1%.

Parks and Recreation (Mornington Skills Centre)

5.10.   No fee increase is proposed to ensure the facility remains attractive to the market.

5.11.   Revenue is anticipated to remain stable.

Doone Kennedy Hobart Aquatic Centre

5.12.   Minor increases to most fees are in line with CPI.

5.13.   Improvements to the physical fabric and core plant to operate the Centre continues to be implemented.

5.14.   A development application for the redevelopment of the Centre has been lodged and is undergoing assessment by the City as planning authority.

5.15.   Revenue is anticipated to increase by $285,000 or 7%.

6.         Strategic Planning and Policy Considerations

6.1.     The annual review of the City’s fees and charges contributes to the Capital City Strategic Plan 2015-2025 - Goal 5 – “Governance, Leadership provides for informed decision-making for our capital city”. 

7.         Financial Implications

7.1.     Funding Source and Impact on Current Year Operating Result

7.1.1.     Not applicable.


 

7.2.     Impact on Future Years’ Financial Result

7.2.1.     The review of the fees and charges for the Division’s Open Space Group; Parks and Recreation and the Doone Kennedy Hobart Aquatic Centre has been undertaken and expected increases/decreases for the 2018-19 financial year for each function area is expected as follows:


Function Area

2017-18
BUDGET

2018-19
BUDGET

Increase / (Decrease)

Open Space Group

$32,000

$50,000

$18,000

56%

Parks & Reserves

$105,000

$115,100

$10,100

9.6%

Sporting Facilities

$403,000

$407,200

$4,200

1%

Mornington Skills Centre

$10,000

$10,000

-

-

DKHAC

$4.058M

$4.3M

$285,000

7%

8.         Legal, Risk and Legislative Considerations

8.1.     Pursuant to section 205 of the Local Government Act 1993, Council may impose fees and charges for various services.

9.         Delegation

9.1.     This matter is delegated to the Council

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Glenn Doyle

Director Parks and City Amenity

 

 

Date:                            3 May 2018

File Reference:          F18/34537

 

 

Attachment a:             Proposed Fees and Charges - Open Space Group

Attachment b:             Proposed Fees and Charges - Parks and Recreation

Attachment c:            Proposed Fees and Charges - DKHAC   


Item No. 6.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting - 10/5/2018

Page 12

ATTACHMENT a

 

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Item No. 6.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting - 10/5/2018

Page 18

ATTACHMENT b

 

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Item No. 6.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting - 10/5/2018

Page 30

ATTACHMENT c

 

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Item No. 6.2

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 36

 

10/5/2018

 

 

6.2    Hobart Chargers Basketball Association - Proposed Partnership with the Doone Kennedy Hobart Aquatic Centre

          File Ref: F18/35998

Report of the Acting Manager Doone Kennedy Hobart Aquatic Centre and the Director Parks and City Amenity of 4 May 2018 and attachment.

Delegation:     Council


Item No. 6.2

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 38

 

10/5/2018

 

 

REPORT TITLE:                  Hobart Chargers Basketball Association - Proposed Partnership with the Doone Kennedy Hobart Aquatic Centre

REPORT PROVIDED BY:  Acting Manager Doone Kennedy Hobart Aquatic Centre

Director Parks and City Amenity

 

1.         Report Purpose and Community Benefit

1.1.     A request has been received from the Hobart Chargers Basketball Association (HCBA) for the Council to enter into a three year sponsorship arrangement for the delivery of community activities and services to the City of Hobart, in particular the Doone Kennedy Hobart Aquatic Centre (DKHAC). 

1.2.     The potential partnership has a community engagement focus with the same benefits offered to DKHAC and the city focussed on programs that support community activities, with a strong emphasis on sport participation and pathways, young people and children, females and families.

2.         Report Summary

2.1.     A request has been received from the Hobart Chargers Basketball Association (HCBA) seeking a partnership with the City of Hobart to support the club’s growth in the South East Australian Basketball League (SEABL) and pathway to the National Basketball League (NBL).  The partnership proposal is shown in (Attachment A).

2.2.     The relationship is to be developed into a community program/engagement partnership whilst also having a match day sponsorship focus for DKHAC.

2.3.     The Hobart Chargers is one of the most successful sporting organisations in Tasmania, with men’s and women’s teams competing in SEABL.

2.4.     The Hobart Chargers is planning to be National Basketball League ready by 2019/20 that will subsequently provide the City and DKHAC with local and national exposure.

2.5.     The proposed activities/benefits include the home game tickets for promotional and community engagement purposes, media activities, DKHAC branded signage at home games, participation in the Hobart Christmas Pageant, and promotional activities at City of Hobart events.

2.6.     The HCBA is seeking a three year commitment of in-kind support totalling $32,679 per annum in the form of DKHAC memberships and pool hire for the 2018, 2019 and 2020 seasons.

2.7.     The Club has indicated its commitment to building strong relationships with the community using the appeal of sport, with a particular target audience of women, families and children. 

2.8.     DKHAC is a major beneficiary of the relationship, with other events such as Salamanca Market and the Myer Hobart Christmas Pageant also benefitting.

2.9.     DKHAC is acknowledged as the official health and fitness partner of the Hobart Chargers, and the Centre will be able to leverage considerable brand outcomes through the Hobart Chargers athletes who use the facility for fitness and training.

2.10.   DKHAC will be committed to continuing the relationship between the Centre and the HCBA, and also looking to develop opportunities to extend promotional and activation benefits from this relationship.

2.11.   The community engagement initiatives detailed in the proposal align strongly with many areas of the Capital City Strategic Plan 2015-2025 and would support several Council programs including ‘Healthy Hobart’, recreation programs, youth programs, multicultural programs and activities for children and families.

3.         Recommendation

That:

1.      Approval be provided for the establishment of a formal partnership between the City and the Hobart Chargers Basketball Association.

2.      The General Manager be delegated the authority to negotiate and agree to the terms of the resulting Partnership Agreement with the Hobart Chargers Basketball Association, and to execute the Agreement on the Council’s behalf.

3.      The funding provided by the City of Hobart be recorded in the relevant Annual Reports in accordance with the Council’s policy on the disclosure of grants and benefits.

 

4.         Background

4.1.     In early 2018, the HCBA contacted DKHAC management with a request to meet to outline a potential partnership opportunity.  A meeting with Chargers officials and DKHAC staff was subsequently held where the club was advised to submit a formal proposal for the consideration of the Council

4.2.     The HCBA had a previous agreement with the Hobart Aquatic Centre in 2015, expiring 2016.

4.3.     The HCBA does not currently have a health and fitness home where it can utilise appropriate facilities to maximise the well-being of their athletes.

4.4.     The HCBA has a long history with the Aquatic Centre, spanning across a 20 year period from 1997 to 2016.

4.5.     The HCBA is committing to providing the DKHAC with extensive branding and promotional opportunities that the Centre would be unable to access through other partnerships. This includes 10x general admission tickets per home game to give-away through promotional activities.

5.         Proposal and Implementation

5.1.     It is proposed that the partnership be approved.

5.2.     Should the Council support a partnership with HCBA, it is proposed that the General Manager be authorised to develop a partnership agreement with the HCBA.

5.3.     The agreement to have a total value of $32,679 of in-kind support per annum for a three year period.

6.         Strategic Planning and Policy Considerations

6.1.     A partnership with the HCBA is aligned with the Capital City Strategic Plan 2015-2025 particularly:

Strategic Objective 1.2 Strong national and international relations;

Strategic Objective, 4.2. City facilities, infrastructure and open spaces support healthy lifestyles

Strategic Objective, 4.2.4 Deliver and support recreation, education, social and healthy living programs and activities in city facilities;

Strategic Objective 5.4.3 further enhance engagement activities with the community.”

6.2.     The proposed community engagement programs also align strongly with the City of Hobart Social Inclusion, Youth, Multicultural and Children and Families Strategies 2014-2019.

7.         Financial Implications

7.1.     Funding Source and Impact on Current Year Operating Result

7.1.1.     The in-kind value for the City and DKHAC is outlined in the table below.

7.1.2.     There is no impact on operating result as this partnership is in-kind.

Chargers request from DKHAC

Cost/Value to DKHAC

Hobart Chargers proposed commitment to DKHAC

Estimated value of the benefit

Considerations

30 x Gold Memberships

$1,089.40 cost per membership X 30 = $31,425.00

Provision of signage at Hobart Chargers home games

 $5,000

Type of signage and location of signage

Occasional Lane Hire for team recovery*

1 lane in 50m pool charged at $81.10 per hour

10 x general admission tickets to each home game

$1,675

$16.75 per General Admission ticket.  10 x $16.75 = $167.50 value per home game.  10 home games = total value of $1675

Promote Hobart Chargers as a sporting partner of DKHAC through social media

No $ value. Noting Staff time required.

Minimum of 2 Hobart Chargers media activities at DKHAC

$6,000

Pending on media coverage and exposure

 

 

Deliver 2 community basketball promotional activities at Salamanca Market

$5,000

Was this successful with the Hurricanes agreement. Will promotional items be handed out?

 

 

Provision of athletes/coaches to participate in the Hobart Christmas Pageant;

$2,000

Consideration be given to meet & greet afterwards, or Rex the Rhino's participation

 

 

Provision of 2 Chargers Locker room experience for DKHAC promo purposes

$500

 

 

 

Provision of athletes/coaches to participate in community day at DKHAC

$5,000

 

 

 

DKHAC logo to appear on Chargers community polo shirts

$3,000

 

 

 

DKHAC to appear on Chargers website with links to DKHAC website

$1,500

 

 

 

Public announcements acknowledging DKHAC as a major sponsor at Chargers home games

$5,000

Male players have 10 home games and female players have 10 home games

 

 

Cross promotion of DKHAC via Chargers social media platforms

$1,500

 

 

 

Chargers players to 'check in' on social media during visits to DKHAC

$500

 

TOTAL

$31,425
+ occasional lane hire fees

$36,675.00

*Chargers aware the lane hire would be subject to availability with final approval resting with Manager DKHAC

7.2.     Impact on Future Years’ Financial Result

7.2.1.     There is no impact on future operating results as this partnership is in-kind for the duration of the agreement.

8.         Marketing and Media

8.1.     The HCBA has provided a sponsorship proposal (Attachment A) outlining the marketing and media opportunities the agreement presents. Annually, these include:

8.1.1.     Provision of DKHAC branding at SEABL home games;

8.1.2.     Centre-based media activities;

8.1.3.     Community basketball programs (x2) at Salamanca Market;

8.1.4.     Athletes and Coaches to appear in Hobart Christmas Pageant;

8.1.5.     DKHAC logo to appear on players apparel;

8.1.6.     Public announcements at home games acknowledging DKHAC as a major sponsor;

8.1.7.     Cross promotion on social media platforms.

9.         Community and Stakeholder Engagement

9.1.     The Director Parks and City Amenity has been consulted in the preparation of this report.

10.      Delegation

10.1.   This matter is delegated to the Council.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Andrew Reason

Acting Manager Doone Kennedy Hobart Aquatic Centre

Glenn Doyle

Director Parks and City Amenity

 

Date:                            4 May 2018

File Reference:          F18/35998

 

 

Attachment a:             Hobart Chargers Sponsorship Proposal   


Item No. 6.2

Agenda (Open Portion)

Parks and Recreation Committee Meeting - 10/5/2018

Page 43

ATTACHMENT a

 

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Item No. 6.3

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 45

 

10/5/2018

 

 

6.3    Franklin Square - Further Activation Opportunities

          File Ref: F18/36098

Report of the Acting Manager Parks and Recreation and the Director Parks and City Amenity of 4 May 2018.

Delegation:     Council


Item No. 6.3

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 47

 

10/5/2018

 

 

REPORT TITLE:                  Franklin Square - Further Activation Opportunities

REPORT PROVIDED BY:  Acting Manager Parks and Recreation

Director Parks and City Amenity

 

1.         Report Purpose and Community Benefit

1.1.     The purpose of this report is to address a recent notice of motion to consider improvements to further activate Franklin Square.

2.         Report Summary

2.1.     A notice of motion was presented to the Council in February 2018 requesting a report to consider a number of interventions in Franklin Square to assist with further activation of the Park.

2.2.     A number of suggested interventions have been investigated and detailed in this report.

2.3.     The report recommends a number of initiatives be implemented over the next two financial years.

 

3.         Recommendation

That:

1.      Work be undertaken to enable the benches on the roof of the Franklin Square toilet block to be more easily removable thereby creating a larger stage space, as and when required, at a cost of around $5,000 from the 2017/2018 financial years’ operating budget.

2.      Investigations be undertaken to determine the structural integrity of the roof of the public toilets building to determine if anchor points for equipment, such as lighting and marquees, is possible.

3.      The placement of a piano in Franklin Square be trialled for a 6 month period, over the spring/summer during the 2018/19 financial year, with a review to be undertaken on its ongoing viability taking into account the effects of weather, vandalism and the ongoing maintenance costs of the piano.

4.      Public Wi-Fi be provided in Franklin Square at an estimated cost of $40,000 to be funded from the Innovation and Technology budget in the 2018/19 financial year as part of the City’s ‘Smart Cities’ initiative.

5.      Further opportunities be identified and progressed that enable the provision of new technology in the Park to meet the emerging needs of the community, in alignment with the City’s proposed ‘Smart Cities’ project.

4.         Background

4.1.     The Council considered a notice of motion at its meeting held on 19 February 2018 and resolved as follows:

That the Council requests a report seeking advice on whether the following interventions to further activate Franklin Square would be effective, affordable and in keeping with the 2014 Master Plan:

-      Modifications to the area on the top of the toilets to create a more permanent and fit for purpose stage/performance space,

-      Installation of community engagement facilities such as a ‘Peoples Piano’,

-      And the provision of a free WiFi hotspot in the Square.

4.2.     A masterplan for Franklin Square was completed and endorsed by the Council in 2014.  The masterplan drove the subsequent redevelopment of the park that has seen its appearance lift and the demographics of its usage changed.

4.3.     The masterplan contained a number of initiatives to improve the park, both from the perspective of improving the physical assets, but also from a programming and activation perspective.  

Two recommendations that are particularly relevant to this report are:

‘Redesign the Elizabeth Street amenities building roof and its interface with the park, in order to provide a small outdoor venue space that can easily be used for small to medium scale public events, performances and art installations’.

‘Investigate opportunities to facilitate the use of the park for artistic installations and events through improve landscape design and services (such as additional power outlets, WI-Fi and/or feature lighting.’

4.4.     While it is considered a number of these initiatives were completed as part of the recent refurbishment of the Park, there are a number of improvements that could still be implemented to improve the facilities.

4.5.     Modification to the top of the toilets to create a more permanent stage.

A number of improvements can be introduced to further improve the use of the area for performances:

4.5.1.     Seating

The seating on the roof of the toilet facilities are heavily utilised during the day by park users.  The seating is currently able to be removed, however due to exposed bolts there is a potential hazard for users. 

 


The roofing area is able to be modified to retain the seating to have a bolting mechanism recessed into the roof area to allow for quick and safe removal.  The modifications will require alterations to the waterproofing of the roof area with a cost likely to be around $5,000.

4.5.2.     Railing

The potential to remove the railing and garden bed at the front of the roof area to improve viewing from the park has been investigated.

However following advice from the City’s Senior Cultural Heritage Officer the balustrade is considered to form part of the significance of building, and the conservation plan for the park notes that it should be retained in its current form.

4.5.3.     Shelter

Currently there is no shelter over the roof.  For events that are staged within the park a marquee is used and is weighted down on top of the facility. 

Discussions on providing a permanent shade over the stage area have been held with the City’s Senior Cultural Heritage Officer who has advised that permanent structure would not be in keeping with the buildings significance or its relationship with the nearby historic buildings.  Even for a temporary shade sail or similar permanent poles are likely to be required. 

It is considered there may be opportunities to install anchor points into the roof of the building to hold marquees, however this would require further assessment of the roof structure and also would need a consistent size for marquees.

4.5.4.     Anchors for lighting and equipment

For larger events it would be useful to have anchor points for securing equipment such as lighting or sound equipment onto the stage area.  Again an engineer would need to be engaged to assess the structural integrity of the roof area to ensure this would be feasible.

4.5.5.     Green Room Space

There is no location for a ‘green room’ for artists. Currently the ‘Streets Eats at Frankos’ market set up a marquee on the lower roof area.

4.6.     The provision of electrical supply has been investigated and it has been established that there is sufficient supply for small to medium scale events in this area of the park.

4.7.     Provision of a permanent sound system has been considered however it is considered appropriate that event organisers on most occasions would source their own equipment suited to their event.

4.8.     It does need to be noted that the space does have its limitations as far as an event space goes including:

4.8.1.     Noise

Previous attempts to activate the park during the day have caused issues for surrounding businesses with noise on occasions, particularly nearby offices. 

Any regular work day activity that generated noise would need discussions with the neighbouring properties.

4.8.2.     Viewing area

Due to the topography of the park it presents limited space for adequately viewing the stage area.

4.8.3.     Access

For larger style events and festivals vehicular access to the main centre area of the park can only be achieved safely by accessing through the Treasury car park off Macquarie Street. 

A licence agreement for this access would be required through Treasury as well as access either across or along the bus lane would need approvals from Metro. A traffic management plan would be required. 

Whilst this would not preclude smaller style events from using the roof top area, it can have a limiting factor on larger events that may need to use more of the park.

4.9.     Installation of community engagement facilities such as ‘People’s Piano’.

4.9.1.     Pianos installed in public places are becoming increasingly popular with a number of installations in Australian cities such as Melbourne and Geelong.

4.9.2.     The installation of pianos is best suited to areas with the following attributes:

·        Away from residential areas –

Franklin Square is away from residential areas.

·        Pianos should be placed in areas with high surveillance, preferably near businesses –

It is considered the activation during the day in Franklin Square would be sufficient.

·        Pianos should be located under a shelter for weather protection –

It is not considered an option for Franklin Square.

4.9.3.     It should be noted that whilst a permanent cover is not possible in Franklin Square a waterproof rain cover could be made to cover the piano overnight.  The cover could be removed and replaced at the same times the chess pieces were unlocked and secured.

4.9.4.     The likely purchase cost of a piano is anticipated to be in the order of $2,500.

4.9.5.     Many of the public pianos required a weekly tune and maintenance due to their exposure to the weather.  A tune will cost around $250 each time it is required.  It is considered initially a monthly tune could be undertaken.

4.9.6.     As the piano will be publically accessible it will get damaged so there are likely repair costs, or in worst case full replacement costs when this occurs.

4.9.7.     It is considered a good location for a piano would be on the lower roof area of Franklin Square as it would provide a good natural surveillance.  There are limited other opportunities within the park.

4.9.8.     The report is recommending a trial of a piano over a spring/summer period.

4.10.   Free Wi-Fi in the Park

4.10.1.  The provision of free Wi-Fi in the park has been investigated and given the proximity of the park to the Council’s information technology network a connection is relatively achievable.

4.10.2.  Franklin Square has the benefit of being a central location with significant usage, being a destination for small events and festivals, and as a popular transit path for residents and visitors moving to and from the city-heart, and being in close proximity to the City’s main bus terminal.

4.10.3.  The solution that is being proposed allows for both high speed and capacity Wi-Fi in the park that will easily cater for current uses and small and large public events.

4.10.4.  The installation can be progressed with potential for future additions in the park such as further CCTV coverage and other technologies that could provide information to park users.

5.         Proposal and Implementation

5.1.     It is proposed that work be undertaken to enable the benches on the roof of the Franklin Square toilet block to be more easily and safely removed at a cost of about $5,000.

5.2.     Further investigation be undertaken on the structural integrity of the roof to determine if there is any possibility to install permanent fixture to allow the easy installation of scaffolding for sound or lighting equipment, and the opportunity for permanent footings to suit marquees.

5.3.     The placement of a piano be trialled for a 6 month period in Franklin Square, with a review to be undertaken on its ongoing viability taking into account the effects of weather and vandalism on the ongoing cost of maintaining the piano. 

5.4.     A budget allocation of approximately $40,000 will be required for installation of Wi-Fi into Franklin Square.  This funding is available in the 2018/19 financial year.

6.         Strategic Planning and Policy Considerations

6.1.     The Capital City Strategic Plan 2015-2025 supports the proposal with Strategic Objection 1.3:

1.3.5 Implement activation programs and projects.

7.         Financial Implications

7.1.     Funding Source and Impact on Current Year Operating Result

7.1.1.     There are no impacts foreseen for the current financial year.

7.2.     Impact on Future Years’ Financial Result

7.2.1.     A one off cost of approximately $5,000 will be required to move the seating on the roof of the stage area which would be funded from F372 Parks building maintenance budget.

7.2.2.     A structural report of the building’s roof would be required to determine if future anchor points could be built into the roof for supporting additional infrastructure.  The cost of such a report would be around $10,000.

7.2.3.     A public piano could be achieved for an initial cost $2,500 with an ongoing monthly tuning and maintenance cost of around $250.  Noting that if the piano was to be destroyed beyond repair there would be further costs for a replacement. 

7.2.4.     A budget of $40,000 is available in 2018/19 financial year under the Innovation and Technology budget function for the installation of Wi-Fi to Franklin Square.

 

7.2.5.     Ongoing operation costs for the public Wi-Fi are likely to be in the vicinity of $800 per annum, which include internet connection and maintenance and running costs for the infrastructure.

7.3.     Asset Related Implications

7.3.1.     Any infrastructure changes as a result of the recommendations in the report will be noted on the City’ asset register.

8.         Social and Customer Considerations

8.1.     It is considered these changes will improve the park and potentially provide more opportunities for low scale activation such as use of the park by musicians.

8.2.     As noted earlier in the report the park does have limitations as use for these type of events due to difficult access, location close to nearby offices and a restricted viewing area.

8.3.     It is considered a public piano could be a worthy addition to the park, although it is considered a risk in terms of potential damage to the infrastructure.

9.         Community and Stakeholder Engagement

9.1.     Consultation has been undertaken with contractors to obtain costings for these initiatives and engagement with the proprietor of Street Eats at Frankos.

9.2.     Internal consultation has occurred with Director Business Innovation and Digital Technology, Program Leader Parks and Reserves, Senior Statutory Planner and Senior Cultural Heritage Officer.

10.      Delegation

10.1.   This matter is delegated to the Council.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Shannon Avery

Acting Manager Parks and Recreation

Glenn Doyle

Director Parks and City Amenity

 

Date:                            4 May 2018

File Reference:          F18/36098   


Item No. 6.4

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 53

 

10/5/2018

 

 

6.4    Levelling the Playing Field - State Government Grant Program

          File Ref: F18/39772

Report of the Acting Manager Parks and Recreation and the Director Parks and City Amenity of 3 May 2018.

Delegation:     Committee


Item No. 6.4

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 55

 

10/5/2018

 

 

REPORT TITLE:                  Levelling the Playing Field - State Government Grant Program

REPORT PROVIDED BY:  Acting Manager Parks and Recreation

Director Parks and City Amenity

 

1.         Report Purpose and Community Benefit

1.1.     The purpose of this report is to obtain approval to lodge an Expression of Interest in the recently announced State Government ‘Levelling the Playing Field’ grants program.

2.         Report Summary

2.1.     On Friday 27 April 2018 the State Government announced a grant funding program called ‘Levelling the Playing Field’ which is aimed at improving sporting facilities particularly focussed at female sport.

2.2.     The City has a number of changeroom facilities that would be eligible for this program.

2.3.     The report recommends an ‘Expression of Interest’ be submitted for funding to enable the upgrade of a number of changeroom facilities located at the City’s sportsfields.

3.         Recommendation

That approval be provided for the lodgement ‘Expression of Interest’ for funding under the State Governments ‘Levelling the Playing Field’ grant funding, aimed at improving sporting facility for female and girls sport.

 

4.         Background

4.1.     On 27 April 2018 the State Government announced a new grant funding program named ‘Levelling the Playing Field’.

4.2.     The State Government is investing $10M over the next two financial years (2018/19 and 2019/20) to upgrade sports facilities with a particular emphasis on facilities suitable for girls and women.

4.3.     The funding program will give priority to grounds that are used for football (AFL) and cricket due to the significant increase in female participation in both of these sports.

4.4.     The grant funding is focussed on improving, or building new facilities to support female participation, including change rooms, lockers, toilets, shower facilities and other amenities.

4.5.     Whilst a Council contribution is not necessary, applications that provide dollar for dollar funding with either Local Government or the sporting codes will be looked upon favourably.

4.6.     The program will provide funding between $15,000 and $1million per project.

4.7.     An initial ‘Expression of Interest’ process is currently open until 21 June 2018 for potential projects to be submitted for this program.

4.8.     Auditing of Council facilities is underway and will identify the upgrading necessary to bring all changerooms to the minimum standard for AFLW matches

It is noted that Cricket does have a different standard, however the AFL standard is higher and is in excess of the requirements for cricket.

4.9.     Following completion of the audit there are likely to be a number of potential projects submitted through this grant application.

4.10.   Whilst Council’s sporting facilities have been significantly improved in recent years with ten Ovals having had new drainage and irrigation installed and eight having an upgrade to lighting infrastructure, the program to redevelop changerooms is still in its infancy.  As such this grant program provides an excellent opportunity to bring these improvements forward.

4.11.   It should be noted that some facilities are the subject of masterplans such as the TCA Ground and Queenborough Oval, with a plan also commenced for New Town Oval.  The changerooms form a small component of the overall development of these sites.

5.         Proposal and Implementation

5.1.     Council approval is being sought to submit ‘Expression of Interests’ for this grant program for a number of facilities where an audit might show the facilities are not up to standard for female sport.

6.         Strategic Planning and Policy Considerations

6.1.     The proposal is accordance with Capital City Strategic Plan 2015-25, specifically:

Strategic Objective 4.3 - Build community resilience, public health and safety

4.3.5 Protect and improve public and environmental health outcomes.

7.         Financial Implications

7.1.     Funding Source and Impact on Current Year Operating Result

7.1.1.     There will be no impact on the current year operating result.

7.2.     Impact on Future Years’ Financial Result

7.2.1.     There is a funding allocation of $200,000 in the capital works program in the 2018/19 financial year for changeroom improvements that could be utilised to provide dollar for dollar funding.

7.3.     Asset Related Implications

7.3.1.     Most changeroom facilities at Council venues are owned and managed by the Council as such any improvements will be to Council assets.

8.         Social and Customer Considerations

8.1.     It has been well reported that the growth in female participation has grown significantly in recent years.  AFL women’s teams have grown from 7 teams to 85 teams over the past 5 years.

8.2.     It is a positive that participation is growing in these sports, it does cause infrastructure issues including lack of grounds, and facilities that were built many decades ago that aren’t equipped for modern sport.  An example is many facilities still have communal shower bays rather than cubicles.

9.         Marketing and Media

9.1.     There will be an opportunity at some positive publicity as the facilities are upgraded.

10.      Community and Stakeholder Engagement

10.1.   Consultation will be required with ground users and sporting bodies in progressing the upgrades.

11.      Delegation

11.1.   This matter is delegated to the Committee.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Shannon Avery

Acting Manager Parks and Recreation

Glenn Doyle

Director Parks and City Amenity

 

Date:                            3 May 2018

File Reference:          F18/39772

 

 

   


Item No. 7.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 57

 

10/5/2018

 

 

7.       Motions of which Notice has been Given

 

7.1           Elector Poll

                                                                  FILE REF: F18/39967; 13-1-9

Alderman Jeff Briscoe

Motion:

“That an elector poll be conducted at the same time as the October Local Government elections containing the following question.

Do you agree with the proposed cable car whose route will involve crossing the Organ Pipes of Mount Wellington and with a variety of physical structures including a multi-storey building on the summit of the Mountain as the terminal?”

 

Rationale:

 

“The Mountain is known to many as the people's mountain and hence the residents of Hobart should have their say in such a development.  Whilst any proposal needs to meet the planning controls, the community view is necessary when considering any discretions that are required.  Whilst details of the proposal are, at best sketchy, the broad concept has been outlined by the developer.

The Mountain is a very special place to many in Hobart. It is the natural recreation place for many to enjoy. The alpine vegetation and topology is unique. Many assertions about public support or otherwise of the private enterprise proposed cable car have been made. An elector poll is one way to determine the public's view.

Last year the Government passed a law to allow land to be compulsory acquired from the Hobart City Council to allow a private company to build a cable car. Just before the announcement of the State Election, the government in secret gave permits to the Cable Car company to commence drillings and other site works.”

 

 

The General Manager reports:

 

“In line with the Council’s policy in relation to Notices of Motion, I advise that the matter is considered to be within the jurisdiction of the Hobart City Council as it relates to Council owned land.”

 

 

   


Item No. 8.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 58

 

10/5/2018

 

 

8.       Committee Action Status Report

 

8.1      Committee Actions - Status Report

A report indicating the status of current decisions is attached for the information of Aldermen.

REcommendation

That the information be received and noted.

Delegation:      Committee

 

 

Attachment a:             Committee Status Report    


Item No. 8.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting - 10/5/2018

Page 60

ATTACHMENT a

 

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Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 81

 

10/5/2018

 

 

9.       Questions Without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

 

An Alderman may ask a question without notice of the Chairman, another Alderman, the General Manager or the General Manager’s representative, in line with the following procedures:

1.         The Chairman will refuse to accept a question without notice if it does not relate to the Terms of Reference of the Council committee at which it is asked.

2.         In putting a question without notice, an Alderman must not:

(i)    offer an argument or opinion; or

(ii)   draw any inferences or make any imputations – except so far as may be necessary to explain the question.

3.         The Chairman must not permit any debate of a question without notice or its answer.

4.         The Chairman, Aldermen, General Manager or General Manager’s representative who is asked a question may decline to answer the question, if in the opinion of the respondent it is considered inappropriate due to its being unclear, insulting or improper.

5.         The Chairman may require a question to be put in writing.

6.         Where a question without notice is asked and answered at a meeting, both the question and the response will be recorded in the minutes of that meeting.

7.         Where a response is not able to be provided at the meeting, the question will be taken on notice and

(i)    the minutes of the meeting at which the question is asked will record the question and the fact that it has been taken on notice.

(ii)   a written response will be provided to all Aldermen, at the appropriate time.

(iii)  upon the answer to the question being circulated to Aldermen, both the question and the answer will be listed on the agenda for the next available ordinary meeting of the committee at which it was asked, where it will be listed for noting purposes only.

 


 

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 82

 

10/5/2018

 

 

10.     Closed Portion Of The Meeting

 

The following items were discussed: -

 

Item No. 1          Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2          Consideration of supplementary items to the agenda

Item No. 3          Indications of pecuniary and conflicts of interest

Item No. 4          Committee Action Status Report

Item No. 4.1       Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 5          Questions Without Notice