Agenda of Special Finance and Governance Committee Meeting

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City of hobart

AGENDA

Special Finance and Governance Committee Meeting

Open Portion

Monday, 21 May 2018

at 4.50 pm

Lady Osborne Room, Town Hall

THE MISSION

Our mission is to ensure good governance of our capital City.

THE VALUES

The Council is:

about people	We value people – our community, our customers and colleagues.
professional	We take pride in our work.
enterprising	We look for ways to create value.
responsive	We’re accessible and focused on service.
inclusive	We respect diversity in people and ideas.
making a difference	We recognise that everything we do shapes Hobart’s future.

Agenda (Open Portion)

Special Finance and Governance Committee Meeting

Page 3

21/5/2018

ORDER OF BUSINESS

Business listed on the agenda is to be conducted in the order in which it is set out, unless the committee by simple majority determines otherwise.

APOLOGIES AND LEAVE OF ABSENCE

1. Co-Option of a Committee Member in the event of a vacancy 4

2. Indications of Pecuniary and Conflicts of Interest. 4

3. Transfer of Agenda Items. 4

4 Reports. 5

4.1 2018-19 Fees and Charges - Corporate Services Division. 5

4.2 Waste Strategy Summit 2018 - Sydney 26-28 June 2018 - Aldermanic Nominations. 11

Agenda (Open Portion)

Special Finance and Governance Committee Meeting

Page 4

21/5/2018

Special Finance and Governance Committee Meeting (Open Portion) held Monday, 21 May 2018 at 4.50 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Ruzicka (Joint Chairman)

Thomas (Joint Chairman)

Lord Mayor Christie

Deputy Lord Mayor Sexton

Zucco

Cocker

Reynolds

ALDERMEN

Briscoe

Burnet

Denison

Harvey

Apologies:

Leave of Absence:

Joint Chairman E R Ruzicka

1. Co-Option of a Committee Member in the event of a vacancy

2. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

3. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

Item No. 4.1

Agenda (Open Portion)

Special Finance and Governance Committee Meeting

Page 6

21/5/2018

REPORT TITLE: 2018-19 Fees and Charges - Corporate Services Division

REPORT PROVIDED BY: Acting Director Corporate Services

1. Report Purpose and Community Benefit

1.1. The purpose of this report is to submit the proposed fees and charges for the 2018-19 financial year, in respect to the Corporate Services Division, which relate to the following Divisional activities.

Venue Hire for the following facilities:

· City Hall;

· Town Hall;

· Elizabeth Street Conference Room;

· Waterside Pavilion;

· Council Chamber; and

· Lord Mayor’s Court Room.

Customer services

· Copies of Council and Committee agendas and minutes

· Section 337 Certificates

· Section 132 Certificates

2. Report Summary/Background

2.1. The Council is required to set its fees and charges for the ensuing financial year as part of the annual budget preparation process.

2.2. Fees for Section 337 and 132 Certificates are set by the State Government.

2.3. Annual price movements for venue hire are generally based upon CPI indexation for community usage (2.13%) and in the order of 5% for non-community use.

3. Recommendation

That the attached schedule of fees and charges for the Corporate Services Division, marked as Attachments A & B, be adopted for the 2018-19 financial year.

4. Proposal and Implementation

4.1. The two-tiered pricing structure for Council owned facilities is aimed at encouraging the use of spaces for community based activities through the application of a community hire rate, with all other uses being charged a higher non-community rate.

4.2. The fee structure associated with the Customer Services activity substantially relates to applications for Section 132 and 337 certificates, the fees for which are set under Schedule 3 of the Local Government (General) Regulations 2015, and are to be ratified by the Council.

4.2.1. There is a two per cent government fee increase to Section 132 and 337 certificates for the 2018-19 financial year.

5. Financial Implications

5.1. Funding Source and Impact on Current Year Operating Result

5.1.1. Nil impact on current year.

6. Legal, Risk and Legislative Considerations

6.1. There are no legal, risk or legislative considerations.

7. Delegation

7.1. This matter is delegated to the Council.

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

Margaret Johns

Acting Director Corporate Services

Date: 18 May 2018

File Reference: F18/47224

Attachment a: Customer Services ⇩

Attachment b: Halls and Venue Hire ⇩

Item No. 4.2

Agenda (Open Portion)

Special Finance and Governance Committee Meeting

Page 13

21/5/2018

Memorandum: Finance and Governance Committee

Waste Strategy Summit 2018 - Sydney
26-28 June 2018 - Aldermanic Nominations

“The attached program is provided to enable Aldermanic nominations to be sought for attendance at the Waste Strategy Summit to be held in Sydney from the 26 June 2018 to 28 June 2018.

Clause 2 of the Council’s policy titled Aldermanic Development and Support with regard to conference attendance, provides that:

The Council may approve the attendance of Aldermen at relevant conferences as representatives of the City, in the capacity as a delegate or conference presenter, subject to budget availability.

Particular conferences where Council representation may be considered appropriate may be brought to the notice of the Council by the General Manager or an individual Alderman.

When such conferences are listed on the relevant committee agenda for consideration of representation, the relevance of the conference to the city’s strategic objectives is to be addressed as part of the process.

The content of the conference is relevant to local government and the Capital City Strategic Plan 2015-2025, in particular Goal 3 – Environment and Natural Resources 3.2 – Strong environmental stewardship.

The estimated cost of full attendance is approximately $4,700 per person, which is inclusive of registration fees, three night’s accommodation, travel expenses and other incidental expenditure.

As at 30 April 2018, the allocation for aldermanic conferences and training and development activities within the Aldermanic Allowances and Expenses function of the 2017-18 Annual Plan had $5,264 remaining.

In the event that the Council approves attendance, the actual cost may exceed the approved budget in the 2017-18 Annual Plan. As such, an appropriate off-set has been identified from the Study Assistance line item within the People and Capability function which is unlikely to be fully expended. The costs of attendance will be attributed to the Conference Attendance allocation within the Aldermanic Allowances and Expenses function of the 2017-18 Annual Plan and a corresponding reduction to the Study Assistance line item in the People and Capability function budget will occur.

The information is submitted for consideration.”

REcommendation

That:

1. The Council consider Aldermanic nominations to attend the Waste Strategy Summit 2018, to be held in Sydney, from 26 June 2018 to 28 June 2018.

2. The estimated cost of $4,700 per person be attributed to the Conference Attendance allocation within the Aldermanic Allowances and Expenses function of the 2017-18 Annual Plan with a corresponding off-set from the Study Assistance line item in the People and Capability function for any expenditure in excess of the existing budget in accordance with s82 of the Local Government Act 1993.

N.D Heath

General Manager

Date: 18 May 2018

File Reference: F18/46018

Attachment a: Waste Strategy Summit 2018 - Sydney - 26 to 28 June 2018 - Program ⇩