Minutes of Community, Culture and Events Committee Meeting

Minutes (Open Portion)

Community, Culture and Events Committee Meeting

Page 3

9/05/2018

Community, Culture and Events Committee Meeting (Open Portion) held on Wednesday, 9 May 2018 at 5:00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Harvey (Chairman)

Deputy Lord Mayor Sexton

Zucco

Cocker

Thomas

PRESENT: Alderman W F Harvey (Chairman), the Deputy Lord Mayor Alderman P T Sexton, Aldermen P S Cocker and D C Thomas.

APOLOGIES: Nil.

LEAVE OF ABSENCE:

Alderman M Zucco.

ALDERMEN

Lord Mayor Christie

Briscoe

Ruzicka

Burnet

Reynolds

Denison

1. Co-Option of a Committee Member in the event of a vacancy

No Aldermen were co-opted to the Committee.

2. Confirmation of Minutes

COCKER

The minutes of the Open Portion of the Community, Culture and Events Committee meeting held on Wednesday, 11 April 2018, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Deputy Lord Mayor Sexton
Cocker
Thomas

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

SEXTON

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Deputy Lord Mayor Sexton
Cocker
Thomas

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

SEXTON

That item 11 be now taken.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Deputy Lord Mayor Sexton
Cocker
Thomas

Item 11 was then taken.

6. GENERAL DEPUTATION

Ms Jane Haley, CEO; Lindy Hume, Artistic Director and David Palmer, Director of the Board from Ten Days on the Island provided the Committee with a deputation in relation to the 2019 Ten Days on the Island festival.

THOMAS

The Committee resolved that representatives from Ten Days on the Island be invited to address the Aldermen about the 2019 festival at an appropriate time.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Deputy Lord Mayor Sexton
Cocker
Thomas

COMMITTEE RESOLUTION:

That representatives from Ten Days on the Island be invited to address the Aldermen about the 2019 festival at an appropriate time.

7. Reports

7.1 2018-19 Fees and Charges - Salamanca Market

File Ref: F18/30414; 17/41

COCKER

That the recommendation contained in the report of the Associate Director City Economy, Tourism and Events of 3 May 2018, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Deputy Lord Mayor Sexton
Cocker
Thomas

COMMITTEE RESOLUTION:

That: 1. The schedule of fees and charges for Salamanca Market, attached to item 7.1 of the Open Community, Culture and Events Committee agenda of 9 May 2018 be approved for the 2018–19 financial year.

2. The Council notify the Salamanca Market Stallholders’ Association and all stallholders of the new 2018-19 fees.

Delegation: Council

7.2 2018-19 Fees and Charges - Community and Culture Division

File Ref: F18/30495; 18/20

THOMAS

That the recommendation contained in the report of the Acting Associate Director Community Development of 2 May 2018, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Deputy Lord Mayor Sexton
Cocker
Thomas

COMMITTEE RESOLUTION:

That the schedules of fees and charges for the Community and Culture Division as referenced below and attached to the report marked as item 7.2 of the Open Community, Culture and Events Committee agenda of 9 May 2018, for the 2018-19 financial year be approved.

1. Positive Ageing – Mathers House (Attachment A).

2. Positive Ageing – Criterion House (Attachment B).

3. Youth Arts and Recreation Centre (Attachment C).

4. Mobile Food Vendors (Attachment D).

Delegation: Council

7.3 Community Development Grants Program - Round One 2018 Recommendations

File Ref: F18/30610; 17/213

SEXTON

That the recommendation contained in the report of the Acting Associate Director Community Development of 4 May 2018, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Deputy Lord Mayor Sexton
Cocker
Thomas

COMMITTEE RESOLUTION:

That: 1. The Council approve the recommended level of funding to the respective applicants for assistance under the 2017-18 Community Development Grants Program under the streams of Community, Creative Hobart, and Events as outlined below:

(i) The projects recommended for full funding from round one 2018 of the Community Development Grants Program as detailed in Table 1 of Attachment A to item 7.3 of the Open Community, Culture and Events Committee agenda of 9 May 2018.

(ii) The projects recommended for partial funding from round one 2018 of the Community Development Grants Program as detailed in Table 2 of Attachment A to item 7.3 of the Open Community, Culture and Events Committee agenda of 9 May 2018.

2. The Council note the projects not recommended for funding from round one 2018 of the Community Development Grants Program as detailed in Table 3 of Attachment A to item 7.3 of the Open Community, Culture and Events Committee agenda of 9 May 2018.

3. The value of the recommended projects is $46,923 for Community Grants, $72,682 for Creative Hobart Medium and Small Grants, and $76,343 for Event Grants.

4. The funding for the grants be attributed to the respective Community Development Policy Management, Cultural Programs and Major Events and Grant Funding activities in the 2017-18 Annual Plan.

5. All funding applicants be advised accordingly.

6. The total grant provision be recorded in the ‘Grants, Assistance and Benefits Provided’ section of the City of Hobart’s Annual Report.

Delegation: Council

7.4 Applications Approved Under the Delegated Authority of the Acting Associate Director Community Development for Quick Response Grants

File Ref: F18/39833; 17/213

COCKER

That the recommendation contained in the memorandum of the Acting Associate Director Community Development of 2 May 2018, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Deputy Lord Mayor Sexton
Cocker
Thomas

COMMITTEE RESOLUTION:

That the information be received and noted.

Delegation: Committee

8. Committee Action Status Report

8.1 Committee Actions - Status Report

File Ref: F18/39825; 16/118

COCKER

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Deputy Lord Mayor Sexton
Cocker
Thomas

Delegation: Committee

9. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

No questions were asked at the meeting.

THOMAS

That the open portion of the meeting be adjourned to conduct the closed portion of the meeting.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Deputy Lord Mayor Sexton
Cocker
Thomas

10. Closed Portion of the Meeting

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Committee Action Status Report

Item No. 4.1 Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 5 Questions Without Notice

THOMAS That the items be noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Deputy Lord Mayor Sexton
Cocker
Thomas

Delegation: Committee

Supplementary Item

11. Tasmanian Writers' Centre - Request for Support

File Ref: F18/38881

SEXTON

That the recommendation contained in the report of the Acting Associate Director Community Development of 7 May 2018, be adopted with an additional clause to read as follows:

“ 4. The total amount of foregone rent be recorded in the ‘Grants, Assistance and Benefits Provided’ section of the City of Hobart’s Annual Report.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Deputy Lord Mayor Sexton
Cocker
Thomas

COMMITTEE RESOLUTION:

That: 1. The Tasmanian Writers’ Centre be granted a twelve (12) month lease at a nominal rent for office space on the fourth floor of the Hobart Council Centre.

2. The General Manager be authorised to finalise the terms and conditions of the lease with the Tasmanian Writers’ Centre and to execute the agreement on the Council’s behalf.

3. The lease be recorded in the City’s Annual Report in accordance with its policy on ‘Leases to Not for Profit Organisations’.

4. The total amount of foregone rent be recorded in the ‘Grants, Assistance and Benefits Provided’ section of the City of Hobart’s Annual Report.

Delegation: Council

Item 6 was then taken.

The Chairman adjourned the meeting at 5:48 pm to conduct the closed portion of the meeting.

The meeting was reconvened at 5:50 pm.

Item 10 was then taken.

There being no further business the meeting closed at 5:50 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
6^th DAY OF JUNE 2018.

CHAIRMAN