City
of hobart
AGENDA
Community, Culture and Events Committee Meeting
Open Portion
Wednesday, 9 May 2018
at 5:00 pm
Lady Osborne Room, Town Hall
THE MISSION
Our mission is to ensure good governance of our capital City.
THE VALUES
The Council is:
about people |
We value people – our community, our customers and colleagues. |
professional |
We take pride in our work. |
enterprising |
We look for ways to create value. |
responsive |
We’re accessible and focused on service. |
inclusive |
We respect diversity in people and ideas. |
making a difference |
We recognise that everything we do shapes Hobart’s future. |
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Agenda (Open Portion) Community, Culture and Events Committee Meeting |
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Business listed on the agenda is to be conducted in the order in which it is set out, unless the committee by simple majority determines otherwise.
APOLOGIES AND LEAVE OF ABSENCE
1. Co-Option of a Committee Member in the event of a vacancy
3. Consideration of Supplementary Items
4. Indications of Pecuniary and Conflicts of Interest
7.1 2018-19 Fees and Charges - Salamanca Market
7.2 2018-19 Fees and Charges - Community and Culture Division
7.3 Community Development Grants Program - Round One 2018 Recommendations
8. Committee Action Status Report
8.1 Committee Actions - Status Report
10. Closed Portion Of The Meeting
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Community, Culture and Events Committee Meeting (Open Portion) held Wednesday, 9 May 2018 at 5:00 pm in the Lady Osborne Room, Town Hall.
COMMITTEE MEMBERS Harvey (Chairman) Deputy Lord Mayor Sexton Zucco Cocker Thomas
ALDERMEN Lord Mayor Christie Briscoe Ruzicka Burnet Reynolds Denison |
Apologies:
Leave of Absence: Alderman M Zucco.
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The minutes of the Open Portion of the Community, Culture and Events Committee meeting held on Wednesday, 11 April 2018, are submitted for confirming as an accurate record.
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Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.
That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.
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Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.
Aldermen are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.
Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.
A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.
In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.
Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?
Ms Jane Haley, CEO of Ten Days on the Island, will provide the Committee with a deputation in relation to the 2019 Ten Days on the Island festival.
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7.1 2018-19 Fees and Charges - Salamanca Market
Report of the Associate Director City Economy, Tourism and Events of 3 May 2018 and attachments.
Delegation: Council
Item No. 7.1 |
Agenda (Open Portion) Community, Culture and Events Committee Meeting |
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REPORT TITLE: 2018-19 Fees and Charges - Salamanca Market
REPORT PROVIDED BY: Associate Director City Economy, Tourism and Events
1. Report Purpose and Community Benefit
1.1. The purpose of this report is to seek the Council’s endorsement of the proposed fees and charges for Salamanca Market for the 2018-19 financial year.
1.2. Setting appropriate fees and charges for the Council’s programs and services provides a sustainable framework within which programs and services can be delivered.
2. Report Summary
2.1. The Licence Agreement between Salamanca Market stallholders and the Hobart City Council provides for site fees to be adjusted annually by Consumer Price Index (CPI) (Hobart) for the previous twelve (12) months with revaluation every five (5) years.
2.2. The last revaluation was undertaken for the 2017-18 financial year.
2.3. Accordingly the site fees for the 2018-19 financial year have been adjusted by 2.13 per cent in line with Stallholder Licence Clause 37(b), which stipulates that for non-valuation years, fees will be “indexed to the most recent available twelve month change in Consumer Price Index (All Groups – Hobart December Quarter) published by the Australian Bureau of Statistics.”
2.4. Notwithstanding the above, Clause 39 of the Stallholder Licence states that, “fees and charges which constitute cost recovery for goods or services provided by the Council to the Licensee (other than the issue of the Licence), the cost of which is beyond the Council’s control (including insurance, supply of power to the Stall Site, gas, electrical, fire and/or structural compliance checking services and collection of trade waste) will be set by the Council at 1 July each year to meet the reasonable cost of providing those goods or services.”
That: 1. The schedule of fees and charges for Salamanca Market, attached to this report be endorsed for the 2018–19 financial year. 2. The Council notify the Salamanca Market Stallholders’ Association and all stallholders of the new 2018-19 fees. |
4. Background
4.1. Pursuant to section 205 of the Local Government Act 1993, the Council may impose fees and charges for various services.
4.2. Fees and charges are reviewed each year as part of the Council’s annual budget process.
4.3. The Licence Agreement between Salamanca Market stallholders and the Hobart City Council provides for site fees to be adjusted annually in accordance with movements of the Consumer Price Index (CPI) (Hobart) for the previous twelve (12) months with revaluation by a suitably qualified valuer every five (5) years.
4.4. Site rentals were last re-valued in 2017 and are not due to be revalued until 2022 by an independent valuer.
5. Proposal and Implementation
5.1. The site fees for the
2018-19 financial year have been adjusted by
2.13 per cent in line with Stallholder Licence Clause 37(b), which stipulates
that for non-valuation years, fees will be “indexed to the most recent
available twelve month change in Consumer Price Index (All Groups –
Hobart December Quarter) published by the Australian Bureau of
Statistics.”
5.2. Notwithstanding the above, Clause 39 of the Stallholder Licence states that, “fees and charges which constitute cost recovery for goods or services provided by the Council to the Licensee (other than the issue of the Licence), the cost of which is beyond the Council’s control (including insurance, supply of power to the Stall Site, gas, electrical, fire and/or structural compliance checking services and collection of trade waste) will be set by the Council at 1 July each year to meet the reasonable cost of providing those goods or services.”
5.3. The schedule of fee and charges for the site fees and all other fees and charges that apply to Salamanca Market are provided at Attachment A to this report.
6. Strategic Planning and Policy Considerations
6.1. Salamanca Market and the annual review of the City’s fees and charges aligns with the following goals within the Capital City Strategic Plan 2015–2025:
6.1.1. Goal 1
– Economic development, vibrancy and culture
City growth, vibrancy and culture comes when everyone participates in city
life.
Strategic Objective 1.3.1 – Support and deliver events, festivals and markets.
6.1.2. Goal 5
– Governance
Leadership provides for informed decision-making for our capital city.
7. Financial Implications
7.1. Funding Source and Impact on Current Year Operating Result
7.1.1. There is no impact on the current year operating result.
7.2. Impact on Future Years’ Financial Result
7.2.1. The proposed increases in
site fees would add an estimated $25,000 (ex. GST) in income for Salamanca
Market in
2018-19 financial year.
7.2.2. The increase would be reinvested in the Market through introducing new portable toilets at the Davey Street end of the Market, investing in producing a business plan, commencing an onsite activation program and implementing further waste strategies in-line with the City’s Zero Waste strategy; all designed to benefit stallholders and Market patrons.
7.2.3. Site fees would increase by Hobart CPI for the following three years.
8. Legal, Risk and Legislative Considerations
8.1. Clause 37 of the Stallholder Licence states that:
9. Community and Stakeholder Engagement
9.1. Any approved increases to the fee structure will be communicated with the Salamanca Market Stallholders’ Association and all stallholders prior the new financial year invoices being raised.
10. Delegation
10.1. This matter is delegated to the Council.
As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.
Tim Short Associate Director City Economy, Tourism and Events |
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Date: 3 May 2018
File Reference: F18/30414; 17/41
Attachment a: Proposed 2018-19 Fees and Charges - Salamanca Market ⇩
Item No. 7.1 |
Agenda (Open Portion) Community, Culture and Events Committee Meeting - 9/5/2018 |
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7.2 2018-19 Fees and Charges - Community and Culture Division
Report of the Acting Associate Director Community Development of 2 May 2018 and attachments.
Delegation: Council
Item No. 7.2 |
Agenda (Open Portion) Community, Culture and Events Committee Meeting |
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REPORT TITLE: 2018-19 Fees and Charges - Community and Culture Division
REPORT PROVIDED BY: Acting Associate Director Community Development
1. Report Purpose and Community Benefit
1.1. In accordance with the requirements of the Council Pricing Policy and Guidelines dated 29 January 2018, the Council is to review its fees and charges on an annual basis as part of the budget process.
1.2. The purpose of this report is to present the proposed schedule of fees and charges for the Community and Culture Division for the 2018-19 financial year for endorsement.
2. Report Summary
2.1. The attached fees and charges as summarised in Attachments A to D of this report outline the present fees of the Community and Culture Division and the proposed fees and charges for the 2018-19 financial year.
2.2. The total income generated for the 2018-19 financial year is estimated to be $77,283 which is a decrease of 16.17 per cent on the income estimated for the 2017-18 financial year.
That the schedules of fees and charges for the Community and Culture Division as referenced below for the 2018-19 financial year be endorsed. 1. Positive Ageing – Mathers House (Attachment A). 2. Positive Ageing – Criterion House (Attachment B). 3. Youth Arts and Recreation Centre (Attachment C). 4. Mobile Food Vendors (Attachment D). |
4. Background
4.1. The attached fees and charges as summarised in Attachments A to D of this report outline the present fees of the Community and Culture Division and the proposed fees and charges for the 2018-19 financial year.
4.2. No new fees or significant fee increases are proposed.
5. Proposal and Implementation
5.1. The following provides information in relation to the fees and charges levied by the Community and Culture Division in each program area.
5.2. Subject to Council approval, the fees and charges for the 2018-19 financial year will become effective from 1 July 2018.
Positive Ageing – Mathers House
5.3. There is a decrease in budgeted income for Mathers House of 14 per cent. This is largely due to the loss of a regular evening hirer and limited casual hire potential of the upper and lower levels of Mathers House during weekday operational hours.
Positive Ageing – Criterion House
5.4. There is a decrease in budgeted income for Criterion House of 30 per cent. This is largely due to the loss of a regular evening hirer and limited casual hire potential of the facility during weekday operational hours.
Youth Arts and Recreation Centre
5.5. The hire rate fees for the Youth Arts and Recreation have remained unchanged for 2018-19.
5.6. The Centre provides its use free of cost for most youth organisations or for activities for young people during working hours, when staff are on hand.
Mobile Food Vendors
5.7. The Hobart Food Trucks mobile food vendor program and associated permit fees were endorsed by the Council at its meeting held on 21 November 2016. In accordance with the resolution the permit fees have been adjusted in line with CPI.
5.7.1. Based on the low participation in the mobile food program during 2017-18 it is anticipated that income will decrease which is reflected in the proposed fees and charges for 2018-19. A review of this program is underway.
6. Strategic Planning and Policy Considerations
6.1. The annual review of the City’s fees and charges contributes to the Capital City Strategic Plan 2015-2025 - Goal 5 – “Governance, Leadership provides for informed decision-making for our capital city”.
7. Financial Implications
7.1. Funding Source and Impact on Current Year Operating Result
7.1.1. There is no impact on the current year operating result.
7.2. Impact on Future Years’ Financial Result
7.2.1. The income projected for the Community and Culture Division for 2018-19 is $365,555 which is an increase of approximately $50,029 or 16 per cent from the 2017-18 budget for those fees. This is summarised per budget function in the table below.
7.2.2. The review of the fees and charges for the Division has been undertaken and expected increases/decreases for the 2017-18 financial year for the function areas listed below is as follows:
Function Area |
2017-18 |
2018-19 |
Increase / (Decrease) |
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Mathers House |
$35,000 |
$30,007 |
($4,993) |
(14.26%) |
Criterion House |
$16,500 |
$11,503 |
($4,497) |
(30.28%) |
Youth Arts and Recreation Centre |
$3,500 |
$4,636 |
$1,136 |
32.45% |
Mobile Food Vendors |
$37,200 |
$31,137 |
($6,063) |
(16.30%) |
TOTAL |
$92,200 |
$77,283 |
($14,917) |
(16.17%) |
8. Community and Stakeholder Engagement
8.1. Consultation has occurred with Divisional Budget Function Officers and the Executive Officer Community and Culture Division in the preparation of this report.
9. Legal, Risk and Legislative Considerations
9.1. Pursuant to section 205 of the Local Government Act 1993, Council may impose fees and charges for various services.
10. Delegation
10.1. This matter is delegated to the Council.
As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.
Kimbra Parker Acting Associate Director Community Development |
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Date: 2 May 2018
File Reference: F18/30495; 18/20
Attachment a: Fees and Charges - Positive Ageing - Mathers House ⇩
Attachment b: Fees and Charges - Positive Ageing - Criterion House ⇩
Attachment c: Fees and Charges - Youth Arts and Recreation Centre ⇩
Attachment d: Fees and Charges - Mobile Food Vendors ⇩
Item No. 7.2 |
Agenda (Open Portion) Community, Culture and Events Committee Meeting - 9/5/2018 |
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Agenda (Open Portion) Community, Culture and Events Committee Meeting - 9/5/2018 |
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7.3 Community Development Grants Program - Round One 2018 Recommendations
Report of the Acting Associate Director Community Development of 4 May 2018 and attachments.
Delegation: Council
Item No. 7.3 |
Agenda (Open Portion) Community, Culture and Events Committee Meeting |
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REPORT TITLE: Community Development Grants Program - Round One 2018 Recommendations
REPORT PROVIDED BY: Acting Associate Director Community Development
1. Report Purpose and Community Benefit
1.1. This report seeks approval of the recommendations for the Community, Creative Hobart (Medium and Small) and Event grants under the 2017-18 Community Development Grants Program for round one 2018.
2. Report Summary
2.1. The recommended funding allocations for the first of the twice yearly rounds of the Community Development Grants Program that opened in February 2018 are provided at Attachment A to this report.
2.2. A total of 50 eligible applications were received for all grant streams with 29 projects across all of the grants streams recommended for full or partial funding at a total value of $195,948.
That: 1. The Council approve the recommended level of funding to the respective applicants for assistance under the 2017-18 Community Development Grants Program under the streams of Community, Creative Hobart, and Events as outlined below: (i) The projects recommended for full funding from round one 2018 of the Community Development Grants Program as detailed in Table 1 of Attachment A to this report. (ii) The projects recommended for partial funding from round one 2018 of the Community Development Grants Program as detailed in Table 2 of Attachment A to this report. 2. The Council note the projects not recommended for funding from round one 2018 of the Community Development Grants Program as detailed in Table 3 of Attachment A to this report. 3. The value of the recommended projects is $46,923 for Community Grants, $72,682 for Creative Hobart Medium and Small Grants, and $76,343 for Event Grants. 4. The funding for the grants be attributed to the respective Community Development Policy Management, Cultural Programs and Major Events and Grant Funding activities in the 2017-18 Annual Plan. 5. All funding applicants be advised accordingly. 6. The total grant provision be recorded in the ‘Grants, Assistance and Benefits Provided’ section of the City of Hobart’s Annual Report. |
4. Background
4.1. The Community Small grant program is open to applicants twice a year with applications opening in August and February. Applicants can apply for any amount up to $5,000. A total of $70,000 is allocated to the program for the 2017-18 financial year.
4.2. The Creative Hobart Medium and Small grant program are open to applicants twice a year with applications opening in August and February. Applicants can apply for any amount from $7,000 - $15,000 in the Medium round and $1,000 - $5,000 in the Small round. $30,000 is allocated to the Creative Hobart Small round and $94,000 is allocated to the Creative Hobart Medium round in the 2017-18 financial year.
4.3. The Event grant program is open to applicants twice a year with applications opening in August and February. Applicants can apply for any amount up to $20,000. A total of $150,000 is allocated to the program for the 2017-18 financial year.
4.4. Round one of the 2018 Community Development Grants Program was advertised on 3 February 2018 through the Mercury newspaper. It was also promoted through a broad range of community and cultural networks, with the application period closing on 5 March 2018.
4.5. All previous applicants from grant rounds were contacted via email to alert them to the new rounds opening.
4.6. Grant information is made available on the City of Hobart’s website which provides online access to the application form, guidelines, and copies of relevant City of Hobart strategies that applications should respond to.
4.7. Two public information sessions were held on 13 February 2018 in the Elizabeth Street Conference Room at 1 pm and 5 pm. People attending were provided with detailed information regarding the application process.
Assessment Panels
4.8. The following assessment panels were established for each stream.
4.8.1. Community Grants Assessment Panel
· Chair: Mark Joseph, Senior Advisor Activation and Grants, Community and Culture, City of Hobart
· Kimbra Parker, Acting Associate Director, Community and Culture, City of Hobart
· Shannon Avery, Program Leader Recreation and Projects, Parks and Recreation, City of Hobart
· Danielle Hanifin, Coordinator, Multicultural Hub
4.8.2. Creative Hobart (Medium and Small) Grants Assessment Panel
· Chair: Mark Joseph, Senior Advisor Activation and Grants, Community and Culture, City of Hobart
· Jane Castle, Cultural Programs Coordinator, Community and Culture, City of Hobart
· Dougal McLauchlan, Hallkeeping Services Coordinator, Corporate Services, City of Hobart
· Sarah McCormack. Community Development Project Officer, Community Development, Launceston City Council
· Sean Kelly, Independent Curator and Arts Writer
4.8.3. Event Grants Assessment Panel
· Chair: Mark Joseph, Senior Advisor Activation and Grants, Community and Culture, City of Hobart
· Sophie Berry, Technical Coordinator - Community Events, Community Development, City of Hobart
· Lynsey Maher, Principal Advisor Risk and Audit Systems, Legal and Governance, City of Hobart
· Travis Tiddy, Director, The Unconformity Festival
Assessment Criteria
4.9. Applications were assessed under the Council policy ‘Applications for Grants - Community Development Division’ whicch was approved at the Council meeting held on 4 December 2017.
4.10. Applicants seeking support to use equipment, space or venues belonging to the City of Hobart must provide documentation of booking confirmation, this applies to all grant streams.
4.11. Applications were assessed and scored according to the published criteria, grouped as follows:
4.11.1. Community Grants
· Responding to a need or interest in the community;
· Community support or involvement in the project;
· Opportunity for participants to build social connections and networks;
· Accessibility to the community; and
· Overall quality and capacity.
4.11.2. Creative Hobart Grants
· Enhancement a sense of place and identity in Hobart;
· Nurture creative people together with each other and the community , gather and share knowledge;
· Bring creative people together with each other and the community, gather and share knowledge;
· Community benefit; and
· Overall quality and capacity.
4.11.3. Event Grants
· Enhance the cultural life of Hobart, involve local communities and encourage people into the City of Hobart area;
· Produce innovative, high quality and creative outcomes, enhancing the City of Hobart image as a vibrant place to live, work and visit;
· Opportunities for participants to build social connections and networks;
· Accessible to the community; and
· Overall quality and capacity.
4.12. The assessment was carried out on a points-scored basis against all criteria. Some applicants may have rated highly against specific criteria such as alignment with strategies or community benefit, but rated lower against criteria such as overall quality and capacity, and as in previous rounds, the applications recommended for funding were those that scored the highest points overall.
4.13. Should Aldermen wish to discuss the merits of any particular application, they are invited to contact the Acting Associate Director Community Development. There will also be more detailed information on how each organisation rated against the criteria available for discussion at the Committee meeting.
Community Grants Applications
4.14. There were 19 applications received for the Community grant stream requesting a total amount of $83,604. Twelve applications are recommended for funding, totalling $46,923. The recommended funding utilises all funds available in this round.
4.15. The applications were diverse and there was strong community benefit for those projects recommended for funding. The recommended projects involve direct benefits for people from the following communities: people living with a disability, the homeless and vulnerable persons, neo-natal, children and palliative care patients at the Royal Hobart Hospital, international university students, refugee and migrant communities, Battery Point and Mount Stuart neighbourhoods and homeless youth.
Creative Hobart Grants Applications
4.16. There were seven eligible applications received for the Creative Hobart small grant program and eleven received for the Medium requesting a total amount of $178,821.
4.17. Four Creative Hobart Medium applications have been recommended for funding to the total value of $59,076
4.18. Four Creative Hobart Small applications have been recommended for funding to the total value of $13,606.
4.19. The panel minuted this round was the most competitive the Creative Hobart round has experienced, with the scores being strong across the board. The applications were diverse and there was strong community benefit for those projects recommended for funding. The range of projects include local design and craft, contemporary, baroque and jazz music, film, community programming, performance, visual art and film.
Event Grants Applications
4.20. There were 13 eligible applications received for Event grants requesting a total of $214,394.
4.21. Eight Event grant applications have been recommended for funding to the total value of $76,343. The recommended funding utilises all funds available in this round.
4.22. This round experienced a strong response in applications, with an increase of ten applications from the previous February round. Applications were diverse and there was strong community benefit for those projects recommended for funding. The recommended projects will target youth, families, older people, multicultural communities and the broader community. The event themes range from skateboarding, science, architecture, fashion, music and cultural celebrations.
4.23. There were two applications (Hobart Fashion Week 2018 and Onam Utsavam - HMA Onam Festival 2018), which requested $20,000 to support a project the panel felt were very ambitious for first time events. In each instance the panel are recommending an offer of $5,000 on the condition the event is moved to a smaller location.
5. Proposal and Implementation
5.1. All applications were acknowledged upon receipt and all applicants will be advised of the Council’s decision, and invited to contact staff for feedback on their applications if they wish.
5.2. Each successful applicant will be required to formally accept the City of Hobart’s assistance by signing an agreement which requires them to:
· Agree to the conditions of the assistance.
· Provide any documentation necessary for compliance under the Goods and Services Tax (GST).
· Detail the ways in which they will acknowledge the City of Hobart’s support.
· Provide an acquittal within 90 days after the completion of their project.
5.3. The projects recommended for full funding from the February round of the Community Development Grants Program are detailed in Table 1 of Attachment A to this report. Brief details of the project, the assistance requested and the assistance recommended are included for each application. All applications are listed in rating order, from highest to lowest.
5.4. The projects listed in Table 2 of Attachment A to this report are recommended for partial funding. Brief details of the projects as provided by the applicants, the assistance requested and details of the assistance recommended are included against each application.
5.4.1. All applicants recommended for part-funding have agreed to accept a part-funded offer if it was to be made.
5.5. The projects listed in Table 3 of Attachment A to this report are not recommended for funding. Details of assistance requested is included against each application. All applications are listed in rating order, from highest to lowest.
5.6. All awarded grants will be noted in the Council’s Annual Report in accordance with the Council’s policy in respect to grants and benefits disclosure.
5.7. Unsuccessful applicants will be advised they can re-apply for future grant rounds.
5.8. The unsuccessful applicants will also be advised they can contact the Community Development Officer - Grants for feedback regarding their application, and to obtain assistance in developing their project in order to resubmit in a future grant round.
6. Strategic Planning and Policy Considerations
6.1. This item responds to Goals 1 and 4 of the Capital City Strategic Plan 2015-2025, namely:
“Economic Development, Vibrancy and Culture - City growth, vibrancy and culture comes when everyone participates in city life; and
Strong, Safe and Healthy Communities - Our communities are resilient, sae and enjoy healthy lifestyles.”
6.2. The provision of Community, Creative Hobart and Event grants aligns very strongly with both the Creative Hobart Strategy and the Social Inclusion Strategy 2014-2019.
7. Financial Implications
7.1. Funding Source and Impact on Current Year Operating Result
7.1.1. There is $70,000 allocated in the Community (Small) grants allocation of the Community Planning and Coordination activity in the 2017-18 Annual Plan for the twice yearly grant rounds. $23,077 was spent in the previous round, and with the $11,923 carry over there was $46,923 to be available in this round. The total recommended for funding is $46,923.
7.1.2. There is $124,000 allocated in the Creative Hobart grants (Medium and Small) allocation of the Cultural Programs activity in the 2017-18 Annual Plan for the twice yearly grant rounds. $72,271 is available in this round and a total of $72,682 is recommended for funding.
7.1.2.1. It is proposed that the shortfall of $411 be offset from the Creative Hobart Quick Response grant program to support the funding recommendations for the Creative Hobart grants (Medium and Small).
7.1.3. There is $150,000 allocated in the Event grants allocation of the Event activity in the 2017-18 Annual Plan for the twice yearly grant rounds. $76,343 is available in the round and total of $76,343 is recommended for funding.
7.1.4. The total amount of funds recommended for approval through the 2018 Round one grant is $195,948.
7.2. Impact on Future Years’ Financial Result
7.2.1. There are no impacts on future year’s financial results. All applicants who receive a funding offer will be notified that an invoice must be submitted for payment before the end of the Financial Year.
7.3. Asset Related Implications
7.3.1. Not applicable.
8. Legal, Risk and Legislative Considerations
8.1. There are no legal, risk or legislative considerations as part of this report.
9. Marketing and Media
9.1. The projects recommended have been selected taking into account the widest community benefit through a range of groups. The Communications and Marketing Unit will work with officers and the community to maximise promotion of the projects.
9.2. Each successful applicant will be provided with the grant recipient acknowledgment guidelines and as part of the condition of funding are required to ensure recognition of the City’s support.
10. Community and Stakeholder Engagement
10.1. The Senior Advisor Activation and Grants, Community Development Officer - Grants, Cultural Programs Coordinator, Cultural Development Officer, Cultural Programs Officer, and the external panel members have been consulted in the preparation of this report.
11. Delegation
11.1. This matter is delegated to the Council.
As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.
Kimbra Parker Acting Associate Director Community Development |
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Date: 4 May 2018
File Reference: F18/30610; 17/213
Attachment a: Community Development Grants Program - Round 1 2018 Recommendations ⇩
Item No. 7.3 |
Agenda (Open Portion) Community, Culture and Events Committee Meeting - 9/5/2018 |
Page 30 ATTACHMENT a |
Agenda (Open Portion) Community, Culture and Events Committee Meeting |
Page 73 |
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7.4 Applications Approved Under the Delegated Authority of the Acting Associate Director Community Development for Quick Response Grants
Memorandum of the Acting Associate Director Community Development of 2 May 2018 and attachments.
Delegation: Committee
Item No. 7.4 |
Agenda (Open Portion) Community, Culture and Events Committee Meeting |
Page 74 |
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Memorandum: Community, Culture and Events Committee
Applications Approved Under the Delegated Authority of the Acting Associate Director Community Development for Quick Response Grants
The Acting Associate Director Community Development submits for information the attached table of Quick Response Applications approved under delegated authority.
That the information be received and noted.
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As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.
Kimbra Parker Acting Associate Director Community Development |
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Date: 2 May 2018
File Reference: F18/39833; 17/213
Attachment a: Quick Response Applications approved under delegated authority ⇩
Item No. 7.4 |
Agenda (Open Portion) Community, Culture and Events Committee Meeting - 9/5/2018 |
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A report indicating the status of current decisions is attached for the information of Aldermen.
REcommendation
That the information be received and noted.
Delegation: Committee
Item No. 8.1 |
Agenda (Open Portion) Community, Culture and Events Committee Meeting - 9/5/2018 |
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Section 29 of the Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10
An Alderman may ask a question without notice of the Chairman, another Alderman, the General Manager or the General Manager’s representative, in line with the following procedures:
1. The Chairman will refuse to accept a question without notice if it does not relate to the Terms of Reference of the Council committee at which it is asked.
2. In putting a question without notice, an Alderman must not:
(i) offer an argument or opinion; or
(ii) draw any inferences or make any imputations – except so far as may be necessary to explain the question.
3. The Chairman must not permit any debate of a question without notice or its answer.
4. The Chairman, Aldermen, General Manager or General Manager’s representative who is asked a question may decline to answer the question, if in the opinion of the respondent it is considered inappropriate due to its being unclear, insulting or improper.
5. The Chairman may require a question to be put in writing.
6. Where a question without notice is asked and answered at a meeting, both the question and the response will be recorded in the minutes of that meeting.
7. Where a response is not able to be provided at the meeting, the question will be taken on notice and
(i) the minutes of the meeting at which the question is asked will record the question and the fact that it has been taken on notice.
(ii) a written response will be provided to all Aldermen, at the appropriate time.
(iii) upon the answer to the question being circulated to Aldermen, both the question and the answer will be listed on the agenda for the next available ordinary meeting of the committee at which it was asked, where it will be listed for noting purposes only.
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