HCC Coat of Arms.jpg
City of hobart

 

 

 

 

AGENDA

Parks and Recreation Committee Meeting

 

Open Portion

 

Thursday, 12 April 2018

 

at 5:00 pm

Lady Osborne Room, Town Hall


 

 

 

 

THE MISSION

Our mission is to ensure good governance of our capital City.

THE VALUES

The Council is:

 

about people

We value people – our community, our customers and colleagues.

professional

We take pride in our work.

enterprising

We look for ways to create value.

responsive

We’re accessible and focused on service.

inclusive

We respect diversity in people and ideas.

making a difference

We recognise that everything we do shapes Hobart’s future.

 

 


 

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 3

 

12/4/2018

 

 

ORDER OF BUSINESS

 

Business listed on the agenda is to be conducted in the order in which it is set out, unless the committee by simple majority determines otherwise.

 

APOLOGIES AND LEAVE OF ABSENCE

1.        Co-Option of a Committee Member in the event of a vacancy  4

2.        Confirmation of Minutes. 4

3.        Consideration of Supplementary Items. 4

4.        Indications of Pecuniary and Conflicts of Interest. 4

5.        Transfer of Agenda Items. 5

6.        Reports. 6

6.1     Long Beach, Sandy Bay - Accessible Beach Trial (Accessible Beach Wheelchair) - Proposed Ongoing Partnership with Surf Life Saving Tasmania  6

6.2     Long Beach Reserve, Sandy Bay - Proposed Outdoor Gym Equipment 16

6.3     North Hobart Oval, Doug Plaister Stand - Lease - North Hobart Football Club  26

7.        Committee Action Status Report. 32

7.1     Committee Actions - Status Report 32

8.        Responses to Questions Without Notice. 52

8.1     Traffic Impact Deaths on Native Wildlife. 53

9.        Questions Without Notice. 55

10.     Closed Portion Of The Meeting.. 56

 


 

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 4

 

12/4/2018

 

 

Parks and Recreation Committee Meeting (Open Portion) held Thursday, 12 April 2018 at 5:00 pm in the Lady Osborne Room, Town Hall.

 

COMMITTEE MEMBERS

Reynolds (Chairman)

Briscoe

Ruzicka

Sexton

Harvey

 

ALDERMEN

Lord Mayor Christie

Zucco

Burnet

Cocker

Thomas

Denison

Apologies:

 

 

Leave of Absence: Nil.

 

1.       Co-Option of a Committee Member in the event of a vacancy

 

 

 

 

2.       Confirmation of Minutes

 

The minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 8 March 2018, are submitted for confirming as an accurate record.

 

 

 

 

3.       Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

 

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

 

 

 

 

4.       Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

 

Aldermen are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.


 

5.       Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

 

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

 

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

 

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

 


Item No. 6.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 6

 

12/4/2018

 

 

6.       Reports

 

6.1    Long Beach, Sandy Bay - Accessible Beach Trial (Accessible Beach Wheelchair) - Proposed Ongoing Partnership with Surf Life Saving Tasmania

          File Ref: F18/22643

Report of the Acting Associate Director Community Development and the Director Parks and City Amenity of 5 April 2018 and attachment.

Delegation:     Council


Item No. 6.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 7

 

12/4/2018

 

 

REPORT TITLE:                  Long Beach, Sandy Bay - Accessible Beach Trial (Accessible Beach Wheelchair) - Proposed Ongoing Partnership with Surf Life Saving Tasmania

REPORT PROVIDED BY:  Acting Associate Director Community Development

Director Parks and City Amenity

 

1.         Report Purpose and Community Benefit

1.1.     The purpose of this report is to give feedback on the accessible beach trial with an accessible beach wheelchair at Long Beach, Sandy Bay for the summer of 2017-18.

1.1.1.     The community benefit increased access to the beach and water at Long Beach, Sandy Bay, for people in wheelchairs during the patrolled times specified by Surf Life Saving Tasmania (SLST).

2.         Report Summary

2.1.     The Council, at its meeting held on 21 August 2017, adopted a Notice of Motion, as detailed below:

That:    1.    A report be prepared considering the feasibility of implementing an accessible beach trial with an accessible beach wheelchair and beach matting located at Long Beach, Sandy Bay in the summer of 2017-18.

2.    The report should canvas what facilities and opportunities currently exist and the cost of purchasing a wheelchair(s) and matting.

3.    In formulating the report, officers should seek the input and experience of key sector groups, including, but not limited to, the Council’s Access Advisory Committee, Tasmanians with Disabilities, Surf Lifesaving Tasmania and other councils around the country that have implemented similar programs.”

2.2.     Research was undertaken into the feasibility of a trial of accessible beach wheelchairs at Long Beach, Sandy Bay for the summer of 2017-18.

2.3.     SLST committed to supporting this trial through the relocation of one beach wheelchair, and facilitating its use when they patrolled the beach.  This was from 9 am - 4.30 pm Monday to Friday.

2.4.     Use of the chair was monitored, and feedback was overwhelmingly positive.

2.5.     The chair was used 24 times, the average age of the user was 45 years, with an age range of 9 years to 75 years.

2.6.     Some issues were raised in relation to the ramp access.  The gradient of the ramp at the car park end of Long Beach is not suitable, as it is too steep.  It was recommended that the ramp at the playground end of the beach be used as it is less steep.

2.7.     Surf Life Saving Tasmania has advised they are committed to working together on a long term partnership with the City.

2.8.     The City will continue to work with Surf Life Saving Tasmania to investigate other issues highlighted in the report, for example - best type of chair; change the booking information to ensure guidance around supervision and the role of lifeguards; fee for use.  The report is shown at Attachment A.

2.9.     Surf Life Saving Tasmania is in discussion with the City regarding the provision of lifeguards over the weekends at Long Beach.

 

3.         Recommendation

That:

1.      The successful trial of the availability of an accessible beach wheelchair at Long Beach, Sandy Bay, in partnership between the City and Surf Life Saving Tasmania be noted.

2.      A long term partnership be developed between the City and Surf Life Saving Tasmania to facilitate the ongoing availability of an accessible beach wheelchair during the summer patrols at Long Beach, Sandy Bay.   

3.      Promotion of the service be undertaken in November, and continue over the summer period. 

 

 

4.         Background

4.1.     A number of beach wheelchairs were bought a number of years ago through a community grant by Tasmanians with Disabilities.  These were distributed through the community to other non-government organisations such as Cerebral Palsy Tasmania, and TasCare for Children.  Over the years these have been shared with Surf Life Saving Tasmania (SLST), who has also acquired a number of chairs themselves.


 

4.2.     Surf Life Saving Australia has 311 clubs across Australia, and many supply beach-access chairs which are often managed by a security code protected door system.  This system is working well, and the chairs are well utilised.

4.3.     Many of the Surf Life Saving Clubs nationally are moving away from managing the chairs, but councils are facilitating their use through storing the chairs in a council facility near the beach, and a key/code being made available.

4.4.     SLST currently has eight chairs located across the state, which are accessed through a booking system, and located dependent on use.  The chairs are currently located in Ulverstone, Kingston, Burnie, Somerset and Bridport.  The chairs are often booked for use with schools and recreational groups.  To relocate the chairs, a utility or trailer is required.

4.5.     SLST partnered with the City to trial an accessible beach wheelchair at Long Beach for the 2017-18 summer period.

4.5.1.     SLST patrolled the beach at Long Beach from the beginning of the school holidays (22 December 2017), Monday to Friday from approximately 9 am - 4.30 pm.

4.5.2.     SLST relocated one of its existing eight chairs to Long Beach for the period of the trial.

4.5.3.     Investigation into beach matting has raised the following issues:

4.5.3.1.      The matting is expensive, and is seen to be not useful for access to the beach with the beach wheelchairs.  The matting is useful for access to the beach for standard wheelchairs, but these chairs cannot access the water.

4.5.3.2.      Western Australia Surf Life Saving have had beach matting, but stated it is no longer required for contemporary beach wheelchairs.  The matting was found to be too restrictive (only access on the limited path), and was a ‘hassle’ to install.

4.6.     Consultation with the Council’s Access Advisory Committee showed overwhelming support for the trial, and an additional benefit may be for the autism community where sensory issues, and feeling secure may be the difference in accessing the water or not.

4.7.     One member of the Access Advisory Committee has her own chair and uses it regularly.  This chair is an important part of their family life, ensuring adventure and outings to otherwise inaccessible places.


 

 

4.8.     Verbal feedback from community members and families who accessed the beach wheelchair service was extremely positive.  The importance for families to access the beach, and access programs at the beach over summer has a positive outcome for individuals, families and the community.

4.9.     Kingborough Council has contacted Council officers to discuss the trial, and are also investigating the feasibility of a chair at Kingston Beach.

5.         Proposal and Implementation

5.1.     The Council form an ongoing partnership with SLST to implement an accessible beach in the municipal area with the use of an accessible beach wheelchair to be offered ongoing.

5.1.1.     SLST provide one chair at Long Beach for the summer period.

5.1.2.     The chair be available when SLST is patrolling the beach, currently proposed Monday to Friday 9 am - 4.30 pm for the summer period.

5.1.3.     The City’s participation in the partnership be the promotion of the service.

6.         Strategic Planning and Policy Considerations

6.1.     The Council’s Capital City Strategic Plan 2015 - 2025 clearly identifies the importance of creating a culture where everyone can participate in city life.  Of the seven key future direction statements expressed in this consultation, and reflected in the document, three specifically address access.  Offering an opportunity for all ages and a city for life; building strong and healthy communities through diversity, participation and empathy; and a city that is dynamic, vibrant and culturally expressive.

6.2.     The Council’s Social Inclusion Strategy 2014 - 2019 recognises the fundamental right of every individual to have equal opportunity to participate socially, culturally, economically, physically, spiritually and politically in society.

6.2.1.     Social inclusion is about having access to opportunities, options and choices in life and having the resources and appropriate support to make the most of accessing them.

6.3.     The City of Hobart’s Equal Access Strategy 2014 - 2019 clearly outlines the Council’s legal responsibilities in addressing access issues in response to the United Nations declaration relating to the rights of people with a disability, and meet our requirements under the Commonwealth Disability Discrimination Act (DDA) 1992.


 

 

6.4.     The Equal Access Strategy identifies the importance of participation opportunities; access to buildings, infrastructure and streetscapes; access to parking and transport; access to information, and awareness raising in the community.

7.         Financial Implications

7.1.     Funding Source and Impact on Current Year Operating Result

7.1.1.     A budget of $500 is included in the draft 2018-19 budget.  Advertising in the Hobart Observer, local networks, as well as additional social media advertising, would also ensure community awareness of this service.

7.2.     Impact on Future Years’ Financial Result

7.2.1.     There is no financial impact.

7.3.     Asset Related Implications

7.3.1.     None apply.

8.         Legal, Risk and Legislative Considerations

8.1.     It is recommended that a disclaimer be signed by the user/carer when the chair is accessed from SLST.

8.1.1.     This is current practice and would be part of the conditions of use at Long Beach as part of this trial.

9.         Environmental Considerations

9.1.     It is understood that SLST operated the trial with no environmental impact, and there are currently eight beach wheelchairs currently used across the state with no impact to the environment.

10.      Social and Customer Considerations

10.1.   Offering access to the beach with a beach wheelchair at Long Beach, Sandy Bay, ensures that people with a disability would have access to the beach during patrol times as the rest of the community does.  This has had significant physical and social impacts.

10.1.1.  This trial would actively facilitate inclusion and participation to a group in the community who would otherwise be unable to access this location, or the water.


 

 

10.1.2.  By implementing this trial, it would give community members in a wheelchair the ability to engage with the community and provide participation opportunities.  It would also provide access to the beach from the fully accessible playground, and it would support the connection to the place.

10.1.3.  This service directly aligns with the Council’s Social Inclusion Strategy 2014 - 2019, and the Equal Access Strategy 2014 - 2019.

11.      Marketing and Media

11.1.   Promotion of the trial would be shared through the Council’s Access Advisory Committee, the Council’s new Access e-newsletter, the Council website, Hobart Observer, social media channels and other marketing opportunities.

12.      Community and Stakeholder Engagement

12.1.   In preparation of this report, the Acting Manager Parks and Recreation, members of the Access Advisory Committee and Surf Life Saving Tasmania were consulted.

13.      Delegation

13.1.   This is a matter delegated to the Council.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Kimbra Parker

Kimbra Parker

Acting Associate Director Community Development

Glenn Doyle

Glenn Doyle

Director Parks and City Amenity

 

Date:                            5 April 2018

File Reference:          F18/22643

 

 

Attachment a:             SLST - Beach Wheelchair Usage Report   


Item No. 6.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting - 12/4/2018

Page 13

ATTACHMENT a

 

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Item No. 6.2

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 16

 

12/4/2018

 

 

6.2    Long Beach Reserve, Sandy Bay - Proposed Outdoor Gym Equipment

          File Ref: F18/27666

Report of the Acting Manager Parks and Recreation and the Director Parks and City Amenity of 5 April 2018.

Delegation:     Council


Item No. 6.2

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 17

 

12/4/2018

 

 

REPORT TITLE:                  Long Beach Reserve, Sandy Bay - Proposed Outdoor Gym Equipment

REPORT PROVIDED BY:  Acting Manager Parks and Recreation

Director Parks and City Amenity

 

1.         Report Purpose and Community Benefit

1.1.     The purpose of this report is provide consideration for the installation of gym equipment suitable for use by adults at Long Beach Reserve

2.         Report Summary

2.1.     The Council recently endorsed a Notice of Motion to investigate the installation of outdoor gym equipment in the Long Beach reserve area.

2.2.     The report explores a number of potential sites for the equipment and recommends the community be engaged in determining the location for the equipment.

2.3.     It is also suggested a budget allocation of around $60,000 will provide good quality equipment and surfacing and funding should be considered as part of the Council’s 2019/20 capital works program.

3.         Recommendation

That:

1.      The proposal to provide outdoor gym equipment at Long Beach be endorsed.

2.      Engagement with the community, including residents, businesses and users of the area be undertaken with a preferred location on the site to be determined by the General Manager following this engagement.

3.      A budget allocation of $60,000 be considered as part of the City’s consideration of the 2019/20 capital works program.

4.      A further report be presented to the Council on other appropriate sites within the City and the possibility of partnerships with other organisations for further provision of adult exercise equipment.

 


 

4.         Background

4.1.     The Council at its meeting held on 19 March 2018, considered a Notice of Motion and resolved:

“That:

1.      A report be prepared investigating the installation of outdoor gym equipment at Long Beach Reserve, Lower Sandy Bay to complement the suite of outdoor activity options in the precinct, including the potential locations within the Reserve area, and the likely costs;

2.      An investigation into other appropriate sites within the City and the possibility of partnerships with other organisations for this type of facility be pursued from a strategic perspective.”

4.2.     This report will address point 1 of this Council resolution.

4.3.     The Council endorsed a masterplan for Long Beach Reserve in 2003, which has largely been implemented over the past 15 years.

4.4.     The Park has been transformed with a new sea wall which has assisted rehabilitating the beach, new promenades and walkways and a playground that attracts around 350,000 visitors per annum.

4.5.     The original masterplan for the site did not include a recommendation to install gym equipment suitable for adults.  However the equipment has become very popular since that time, and given the usage of the park, it is considered an ideal location to provide this type of equipment.

4.6.     There are currently three other installations of similar equipment on Council property:

Start of Intercity Cycleway Domain Regatta Grounds

6 pieces of equipment were installed in this location in 2012 in a partnership between the City and the Rotary Club of Sullivans Cove.  The equipment is grouped in one cluster. The cost for the supply and installation of this equipment was $30,000.

 

 

 

 

 

 

 

John Turnbull Park – Lenah Valley

8 pieces of equipment were installed in three different areas of the park during 2015 and 2016 in a partnership between the City and the Lenah Valley Community Association.  The equipment was set up to provide a trail within the park.  The overall cost for the supply and installation of this equipment was around $38,000.

 

 

 

 

 

Tasmanian Hockey Centre

Hockey Tasmania installed three pieces of equipment within the Centre for use by their members.  The cost is unknown.

4.7.     An example of an installation that does work well is at Bellerive Beach where 8 pieces of equipment have recent been installed in a cluster.  It is understood the equipment is very popular, and it is considered a similar arrangement could also be popular at Long Beach.

4.8.     Officers were contacted in January 2018 by a community member who was keen to progress with having an installation at Long Beach considered.  The proponent gathered a number of signatures that demonstrates general community support for the concept.

4.9.     Officers met the proponent on site to discuss his preferred option.


 

4.10.   Officers have since looked at potential locations at the site and they are discussed below:

4.10.1.  Front of Sandy Bay Bathing Pavilion

This site was originally suggested by the proponent.  The installation would sit on the existing gravel area in front of the pavilion.

 

 

 

 

 

 

Advantages

On the existing promenade so it would get a lot of usage and the space would allow six pieces of equipment to be installed with the potential to expand at a later date.  It is also close to toilet and shower facilities.

Disadvantage

The site is directly in front of the pavilion, so care would need to be taken that the proposal did not interfere with the operations of the building (e.g. loading and unloading large water craft).  The building also has heritage significance.  Future uses for the building are also being investigated.

4.10.2.  Formation of a trail along the promenade

There are locations where, instead of having the equipment in a cluster, they form a trail so users can run, jog or walk between the equipment.  There are a number of locations along the promenade that may present an opportunity for equipment.

 

 

 

 

Advantages

Would allow the equipment to be positioned to provide a trail using the existing promenade. 

Disadvantages

There is the potential for conflict between promenade users and users of the equipment.  As the equipment would be spaced, a trail installation would reduce the social values of those exercising in groups.  It is also recommended that this type of equipment be installed away from children’s playgrounds.

4.10.3.  Use of Green Space areas

Long Beach Reserve has a lot of large flat green space that would be suitable for equipment.

 

 

 

 

Advantages

There is a lot of space so future growth of the area would be achievable.  The site is close to toilet facilities. 


 

Disadvantages

An installation in these areas would limit the opportunity for events, noting large events such as the Sandy Bay Regatta and Hobart Twilight Market use up much of this space.  The areas are also very close to the children’s playground and form a very popular dog walking area and recreational space for casual ball sports.

4.10.4.  Eastern end of Sandown 2 Sportsground

There is a large flat area that is currently underutilised between the Sandown Park 2 sportsground and the Sandy Bay Sailing Club.

 

 

 

 

 

 

 


 

Advantages

There is a lot of space, so future growth of the area would be achievable.  The site is currently underutilised and the equipment would help activate the area without interfering with any other usage.  It is also located close to car parking. 

Disadvantages

The area is further away from toilet facilities.

4.11.   Cost for installation is variable and an installation similar to those located on the Regatta Grounds and John Turnbull Park could be achieved for around $40,000 including a rubberised softball base.

4.12.   It is considered that due to the likely higher use at Long Beach, better quality equipment would be more appropriate.

4.13.   High end equipment, with longer term warranties are also available, however the cost would be higher, in the vicinity of around $60,000.

4.14.   Both installations at the Regatta Grounds and John Turnbull Park to date have been durable with very little damage.

4.15.   It is considered that an installation such as the one proposed will required significant community engagement as there are a number of stakeholders who may be affected, including residents, businesses, users of the sporting facilities, general reserve users, Sandy Bay Regatta Association, Hobart Twilight Market, as well as the proponent.

4.16.   It is considered this engagement will be very important in determining an appropriate location for the equipment.

5.         Proposal and Implementation

5.1.     It is proposed that the concept of providing outdoor gym equipment at Long Beach be endorsed.

5.2.     It is further proposed that funding in the 2019/20 capital works program of $60,000 be allocated to enable the installation of adult gym equipment at Long Beach.

5.3.     Community engagement be undertaken to determine the most appropriate location for the equipment.


 

6.         Strategic Planning and Policy Considerations

6.1.     The proposal is accordance with Capital City Strategic Plan 2015-25, specifically:

Strategic Objective 4.3 - Build community resilience, public health and safety

4.3.5 Protect and improve public and environmental health outcomes.

7.         Financial Implications

7.1.     Funding Source and Impact on Current Year Operating Result

7.1.1.     None foreseen.

7.2.     Impact on Future Years’ Financial Result

7.2.1.     It is proposed that a budget bid of $60,000 be included for consideration as part of the City’s 2019/20 capital works program.

7.3.     Asset Related Implications

7.3.1.     All equipment and surfaces would become Council assets and will be required to be maintained within operating budgets.  Existing equipment has proven to be durable with little maintenance required.

8.         Legal, Risk and Legislative Considerations

8.1.     There are none foreseen.

9.         Social and Customer Considerations

9.1.     Provision of this type of equipment will only encourage greater physical activity within the community.

10.      Marketing and Media

10.1.   There would be a good opportunity for some positive publicity when this project is completed.

11.      Community and Stakeholder Engagement

11.1.   A community engagement process is recommended to determine a preferred location with in the area.

11.2.   The engagement will be required to include residents, business, users of recreational facilities, general reserve users and the organisers of large events.

12.      Delegation

12.1.   This matter is delegated to the Council.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Shannon Avery

Acting Manager Parks and Recreation

Glenn Doyle

Director Parks and City Amenity

 

Date:                            5 April 2018

File Reference:          F18/27666

 

 

 


Item No. 6.3

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 26

 

12/4/2018

 

 

6.3    North Hobart Oval, Doug Plaister Stand - Lease - North Hobart Football Club

          File Ref: F18/24615

Report of the Acting Manager Parks and Recreation and the Director Parks and City Amenity of 5 April 2018 and attachment.

Delegation:     Council


Item No. 6.3

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 27

 

12/4/2018

 

 

REPORT TITLE:                  North Hobart Oval, Doug Plaister Stand - Lease - North Hobart Football Club

REPORT PROVIDED BY:  Acting Manager Parks and Recreation

Director Parks and City Amenity

 

1.         Report Purpose and Community Benefit

1.1.     The purpose of this report is to consider a request from the North Hobart Football Club to renew a lease over the changerooms on the ground level of the Doug Plaister Stand at the North Hobart Oval.

2.         Report Summary

2.1.     A request has been received from the North Hobart Football Club to renew a lease over the ground floor of the Doug Plaister Stand at North Hobart Oval.

2.2.     The Club first leased the facilities in 2015 (when they were known as the Hobart City Football Club).

2.3.     The proposed area for lease contains changeroom facilities, a first aid room, coaches room and umpire change facilities.

2.4.     The Club has met the conditions of the current lease, as such the request for a new lease is supported.

3.         Recommendation

That:

1.      A lease to the North Hobart Football Club over the ground floor of the Doug Plaister Stand for a period of five (5) years be approved.

2.      The leased area be provided at a nominal annual rent ($50 per annum) subject to the approval of a partnership agreement between the City and the North Hobart Football Club.

3.      The General Manager be authorised to finalise the terms and conditions of the lease.

4.      In accordance with the Council Policy ‘Grants and Benefits Disclosure’ the benefit recognised by the North Hobart Football Club by way of reduced rental as part of the new lease be disclosed in the City’s Annual Report.

 

 

4.         Background

4.1.     In 2014, the Hobart City Football Club (now known as the North Hobart Football Club) requested the City consider a lease over the ground floor of the Doug Plaister Stand at North Hobart Oval.

4.2.     The Club had traditionally located their training base in the Horrie Gorringe Stand however wished to relocate to the more modern facilities of the Plaister Stand.

4.3.     The ground floor of the Plaister Stand provides changeroom facilities, first aid room, coaches room and umpire change facilities.

4.4.     In early 2015 the Council approved a two year lease over the area.  The lease area was valued, however the lease was granted to the Club at a nominal rent with the valuation sum considered as part of a partnership agreement with the City.

4.5.     The Club has written to request an extension of the lease for a further five (5) year period.

4.6.     A valuation of the leased area has been undertaken with an annual rental assessment of $12,400 (exc GST) being determined as a likely rental valuation.

4.7.     The Club has again requested that a nominal annual rental be applied ($50 per annum) with the difference between this amount and the valuation reflected in a new partnership agreement.

4.8.     A separate report on the partnership agreement is also being tabled with the Committee for consideration.

4.9.     The Club has met all of the conditions of the lease agreement.

4.10.   A condition of the lease states that the Club must allow the use of the rooms by other Clubs or associations when the Oval is booked for other purposes.  The Club to date has been compliant with this condition.

5.         Proposal and Implementation

5.1.     It is proposed that a new lease for a period of five (5) years, to the North Hobart Football Club over the ground floor of the Doug Plaister Stand, be granted approval.

5.2.     A new lease agreement will be drafted by the City’s legal services officers.

6.         Strategic Planning and Policy Considerations

6.1.     The Capital City Strategic Plan 2015-2025 supports the proposal with Strategic Objection 4.1.4:

Facilitate and support local community groups to enhance community programs and reduce social isolation.

6.2.     Assessment of the request was undertaken in accordance with Council Policy ‘Leases to Non Profit Organisations’.

6.3.     The proposed benefit of the lease, on nominal terms, is to be recorded in the City’s Annual Report, in accordance with Council Policy Grant and Benefits Disclosure (refer Attachment A).

7.         Financial Implications

7.1.     Funding Source and Impact on Current Year Operating Result

7.1.1.     There will be no impact as a result of this proposal.

7.2.     Impact on Future Years’ Financial Result

7.2.1.     There will be no impact as a result of this proposal.

7.3.     Asset Related Implications

7.3.1.     There are no foreseen implications.

8.         Legal, Risk and Legislative Considerations

8.1.     The City’s legal staff will draw up the lease agreement to ensure the City’s risk is minimised.

8.2.     The lease term requires each lessee to hold public liability insurance for no less than $20 million.

9.         Delegation

9.1.     This matter is delegated to the Council.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Shannon Avery

Acting Manager Parks and Recreation

Glenn Doyle

Director Parks and City Amenity

 

Date:                            5 April 2018

File Reference:          F18/24615

 

 

Attachment a:             Assessment Against Council Policy   


Item No. 6.3

Agenda (Open Portion)

Parks and Recreation Committee Meeting - 12/4/2018

Page 30

ATTACHMENT a

 

 

Leases to Non-Profit Organisations

Area to be Leased:

Ground Floor  – Doug Plaister Stand – North Hobart Oval

Address of Leased Area:

1-5 Ryde Street, North Hobart

Use of leased area:

Change rooms, first aid room, coaches room

Lessee:

North Hobart Football Club (NHFC)

Not for Profit Organisation ? :

Yes

Commercial Valuation (Annual):

$12,400 per annum

Proposed lease term:

Five (5) years

Leased Since:

2014

Proposed Rental Charge:

$50 per annum


Below is an assessment of the request for a lease provision against the assessment criteria in the recently endorsed policy 7.06.13  - Leases to Non-Profit Organisations.

Criteria

Comments

Use, or proposed use of property

The leased area will be utilised as changeroom facilities for North Hobart Football Club (NHFC).

Alignment with the Council’s Strategic Plan

The proposal is in alignment with a number initiatives in the Strategic Plan – including:

Priority Area of Activity 4 - Strong, Safe and Healthy Communities,
Objective 4.1 - “Stimulate community participation”;

Objective 4.2 - “Improve management and utilisation of community facilities and open spaces”; and

Priority Area of Activity 2 - Urban Management,
Objective 2.9 - “Develop and manage the City’s urban spaces and infrastructure”.

Level of Community Benefit

NHFC is a non-profit organisation and is in the State League for Australian Rules Football. The club and facilitates have participation of around 600 people per week .

Value of land buildings

Valuers have assessed the current leased area and have determined an annual commercial valuation of $12,400 to be appropriate. 

Potential for Alternative Use

The Club has been very accommodating to allow other users use of the changerooms and other areas of the lease, as is a condition of the agreement.

Viability and Capacity of the Organisation

NHFC were established in 1881 and have been a  very successful Club in the State’s highest competition since that time.

Capacity to pay

NHFC currently have the capacity to cover all costs associated with the lease.  It does need to be noted that in recent times NHFC has had a significant debt to Council, however this has been fully cleared since the new Board was elected in November 2017.  It is understood the Club has cut its operating costs.

Capacity to Invest and Maintain the Asset

NHFC have the capability of maintaining the asset, however would not have the capacity to invest in the asset.  However they do have a history of assisting with grant funding to improve assets at the ground.

Type of Facility

Recreational facility-  changerooms

Capacity to Invest in the Community

The Club offers community programs and they are looking to further expand these programs..  

Length of Tenure

Five (5) years

Level of Compliance

NHFC is compliant as a ground user and has leased Council facilities for many years.

 

 

 


Item No. 7.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 32

 

12/4/2018

 

 

7.       Committee Action Status Report

 

7.1      Committee Actions - Status Report

A report indicating the status of current decisions is attached for the information of Aldermen.

REcommendation

That the information be received and noted.

Delegation:      Committee

 

 

Attachment a:             Committee Status Action Report    


Item No. 7.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting - 12/4/2018

Page 33

ATTACHMENT a

 

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Item No. 8.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 53

 

12/4/2018

 

 

8.       Responses to Questions Without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

 

The General Manager reports:-

 

“In accordance with the procedures approved in respect to Questions Without Notice, the following responses to questions taken on notice are provided to the Committee for information.

 

The Committee is reminded that in accordance with Regulation 29(3) of the Local Government (Meeting Procedures) Regulations 2015, the Chairman is not to allow discussion or debate on either the question or the response.”

 

8.1    Traffic Impact Deaths on Native Wildlife

          File Ref: F18/23651; 13-1-10

Memorandum of the Director Parks and City Amenity of 27 March 2018.

 

Delegation:      Committee

 

That the information be received and noted.

 

 

 


Item No. 8.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 54

 

12/4/2018

 

 

Memorandum:          Lord Mayor

Aldermen

 

Response to Question Without Notice

 

Traffic Impact Deaths on Native Wildlife

 

Meeting: Parks and Recreation Committee

 

Meeting date: 8 March 2018

 

Raised by: Alderman Burnet

 

Question:

 

Is the Director able to provide an indication of increases to traffic impact deaths of native wildlife on the Domain over the past 12 months?

 

Response:

 

The City does not formally collect data on the number and species of wildlife that may be killed on the roads within the Queen’s Domain.

 

However observations confirm that native roadkill incidents do occur both within the Queens Domain and across all road networks is proximity to bushland.

 

It is generally known that road kill deaths predominantly occur in summer. Records do not exist for previous years and therefore an analysis of trend is not possible.

 

A Traffic Management Plan is currently being developed for the Queen’s Domain and the collection of data on the species and location of road kill will be considered to inform future management action.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Glenn Doyle

Director Parks and City Amenity

 

 

Date:                            27 March 2018

File Reference:          F18/23651; 13-1-10


 

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 55

 

12/4/2018

 

 

9.       Questions Without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

 

An Alderman may ask a question without notice of the Chairman, another Alderman, the General Manager or the General Manager’s representative, in line with the following procedures:

1.         The Chairman will refuse to accept a question without notice if it does not relate to the Terms of Reference of the Council committee at which it is asked.

2.         In putting a question without notice, an Alderman must not:

(i)    offer an argument or opinion; or

(ii)   draw any inferences or make any imputations – except so far as may be necessary to explain the question.

3.         The Chairman must not permit any debate of a question without notice or its answer.

4.         The Chairman, Aldermen, General Manager or General Manager’s representative who is asked a question may decline to answer the question, if in the opinion of the respondent it is considered inappropriate due to its being unclear, insulting or improper.

5.         The Chairman may require a question to be put in writing.

6.         Where a question without notice is asked and answered at a meeting, both the question and the response will be recorded in the minutes of that meeting.

7.         Where a response is not able to be provided at the meeting, the question will be taken on notice and

(i)    the minutes of the meeting at which the question is asked will record the question and the fact that it has been taken on notice.

(ii)   a written response will be provided to all Aldermen, at the appropriate time.

(iii)  upon the answer to the question being circulated to Aldermen, both the question and the answer will be listed on the agenda for the next available ordinary meeting of the committee at which it was asked, where it will be listed for noting purposes only.

 


 

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 56

 

12/4/2018

 

 

10.     Closed Portion Of The Meeting

 

The following items were discussed: -

 

Item No. 1          Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2          Consideration of supplementary items to the agenda

Item No. 3          Indications of pecuniary and conflicts of interest

Item No. 4          Reports

Item No. 4.1       North Hobart Football Club Partnership Proposal

                            LG(MP)R 15(2)(d)

Item No. 5          Committee Action Status Report

Item No. 5.1       Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 6          Questions Without Notice