HCC Coat of Arms.jpg
City of hobart

 

 

 

 

AGENDA

Economic Development & Communications Committee Meeting

 

Open Portion

 

Thursday, 19 April 2018

 

at 5:00 pm

Lady Osborne Room, Town Hall


 

 

 

 

THE MISSION

Our mission is to ensure good governance of our capital City.

THE VALUES

The Council is:

 

about people

We value people – our community, our customers and colleagues.

professional

We take pride in our work.

enterprising

We look for ways to create value.

responsive

We’re accessible and focused on service.

inclusive

We respect diversity in people and ideas.

making a difference

We recognise that everything we do shapes Hobart’s future.

 

 


 

Agenda (Open Portion)

Economic Development & Communications Committee Meeting

Page 3

 

19/4/2018

 

 

ORDER OF BUSINESS

 

Business listed on the agenda is to be conducted in the order in which it is set out, unless the committee by simple majority determines otherwise.

 

APOLOGIES AND LEAVE OF ABSENCE

1.        Co-Option of a Committee Member in the event of a vacancy  4

2.        Confirmation of Minutes. 4

3.        Consideration of Supplementary Items. 4

4.        Indications of Pecuniary and Conflicts of Interest. 5

5.        Transfer of Agenda Items. 5

6          Reports. 6

6.1     Business Events Tasmania Annual Funding Submission. 6

6.2     Update - City of Hobart Visit to Timor-Leste. 36

6.3     International Relations Action Plan - Annual Progress Report 82

6.4     River Derwent Ferry Transportation - Update. 120

6.5     Lighting up Town Hall - National Road Safety Week 2018. 141

6.6     Community Development Grants Program - Marketing Grants  Round One 2018 - Recommendations. 145

6.7     2018-19 Fees and Charges - Communications and Marketing Division. 159

6.8     Update - Measurement System, International Relationships. 164

7          Committee Action Status Report. 170

7.1     Committee Actions - Status Report 170

8.        Questions Without Notice. 179

9.        Closed Portion Of The Meeting.. 180

 


 

Agenda (Open Portion)

Economic Development & Communications Committee Meeting

Page 4

 

19/4/2018

 

 

Economic Development & Communications Committee Meeting (Open Portion) held Thursday, 19 April 2018 at 5:00 pm in the Lady Osborne Room, Town Hall.

 

COMMITTEE MEMBERS

Cocker (Chairman)

Zucco

Ruzicka

Thomas

Denison

 

ALDERMEN

Lord Mayor Christie

Deputy Lord Mayor Sexton

Briscoe

Burnet

Reynolds

Harvey

Apologies: Nil

 

 

Leave of Absence:

Alderman E R Ruzicka

 

1.       Co-Option of a Committee Member in the event of a vacancy

 

 

 

 

 

2.       Confirmation of Minutes

 

The minutes of the Open Portion of the Economic Development & Communications Committee meeting held on Thursday, 22 March 2018, are submitted for confirming as an accurate record.

 

 

 

 

 

3.       Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

 

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

 

 

4.       Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

 

Aldermen are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

 

 

 

                                                                                                                                                                                                                                               

5.       Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

 

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

 

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

 

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

 


Item No. 6.1

Agenda (Open Portion)

Economic Development & Communications Committee Meeting

Page 6

 

19/4/2018

 

 

6        Reports

 

6.1    Business Events Tasmania Annual Funding Submission

          File Ref: F18/29163

Report of the Economic Development Project Officer of 13 April 2018 and attachments.

Delegation:     Council


Item No. 6.1

Agenda (Open Portion)

Economic Development & Communications Committee Meeting

Page 7

 

19/4/2018

 

 

REPORT TITLE:                  Business Events Tasmania Annual Funding Submission

REPORT PROVIDED BY:  Economic Development Project Officer

 

1.         Report Purpose and Community Benefit

1.1.     This report has three purposes:

·     To present Business Events Tasmania’s performance against targets set out in the Memorandum of Understanding (MOU) 2017-20 (Attachment A).

·     Introduce Business Events Tasmania’s Funding Submission for the financial year 2018/19 (Attachment B) as presented by the CEO Stuart Nettlefold.

·     Note the departure of Stuart Nettlefold from Business Events Tasmania (BET) at the end of May after a tenure of 8 years as CEO.

2.         Report Summary

2.1.     The City of Hobart has supported BET financially since 2009.

2.2.     This support is based on the continued achievements of BET in attracting business events to Hobart.

2.3.     This year is no exception with BET having secured in the 2017/18 financial year to date (31 March 2018) 60 confirmed pieces of future business, to be attended by 14,769 delegates (excluding partners) and with an estimated future economic worth of approximately $30.1 million.

2.4.     BET is seeking $104,200 in support from the City of Hobart for the financial year 2018/2019. This is a CPI (consumer price index) linked increase only on the $100,000 granted in the year 2016/2017.

2.5.     The relationship between BET and the City of Hobart has been governed by three MOUs to date. The current MOU was signed in August 2017 and will expire in 2020.

2.6.     The main achievements against the MOU in the financial year 2017/18 have been:

·    Based on BET’s data, for the 2017-18 financial year, 104 business events will be held in or around Hobart with around 24,271 delegates attending conferences.

·    Year to date for 2017-18, BET has attracted 15 strategic conferences through its Tasmanian Ambassador Program in sectors including education, science research, Antarctic and Southern Ocean, cultural and creative industries, medical research and the maritime sector.


 

·    BET has collaborated on public relations opportunities including the signing of the three year MOU with the City of Hobart and on-going digital content featuring Hobart on BET’s website and social media channels.

·    BET has worked with the City to feature its assets such as the Town Hall, Waterside Pavilion and City Hall in the 2018-19 Planners Guide as potential venues for events.

·    BET has had on-going engagement with the Tasmanian Travel and Information Centre (TTIC) including a site familiarisation of renovated premises with the TTIC Manager.

·    BET has conducted on-going site inspections at City of Hobart assets such as City Hall and has met with the new Hall Keeping Services Coordinator.

·    BET successfully lobbied the State Government to undertake a comprehensive feasibility study for a Hobart Convention Centre which commenced study in early 2018.

3.         Recommendation

That:

1.      Council notes Business Events Tasmania’s funding submission for the financial year 2018/2019.

2.      Council resolves to provide funding of $104,200 to Business Events Tasmania to be attributed to the Economic Development Function of the 2018/19 Annual Plan.

3.      Council commends outgoing Chief Executive Officer of Business Events Tasmania Stuart Nettlefold on his significant achievements over the last eight years in this role.

4.         Background

4.1.     Business Events Tasmania (formerly known as the Tasmanian Convention Bureau) is the peak organisation for the business events sector in Tasmania. 

4.2.     BET’s primary role is to market Tasmania’s business events credentials nationally and internationally and work with local industry and event planners to bring business events to Tasmania. Information about how this is achieved is included in Attachment B and is summarised below:

·    Attended exhibitions at national trade shows.

·    Conducted ‘in market’ sales calls to key clients in Melbourne, Sydney, Brisbane and Canberra.

·    Hosted two significant familiarisations with key clients in Hobart.

·    Hosted Tasmanian Ambassador Program breakfast in Hobart, highlighting the benefits of the program and seeking broader engagement with the academic, scientific research and business community.

4.3.     The City of Hobart has supported BET for a number of years. The financial support is summarised below:

Summary of financial support

2009/2010

$60,000

2010/2011

$65,000

2011/2012

$80,000

2012/2013

$90,000

2013/2014

$90,000

2014/2015

$92,500

2015/2016

$93,300

plus $6,700 for a feasibility study

2016/2017

$100,000

2017/2018

$102,300

4.4.     The relationship between BET and the City of Hobart is governed by the current MOU 2017-2020 (Attachment A).

4.5.     The MOU acknowledges that business events bring significant revenue to Hobart and Tasmania each year and that Council and BET share common interests and benefits associated with this visitation.

4.6.     It is the intention that by the Council providing funding and support, Hobart is promoted as a destination for business events. This is particularly important because those attending business events are the highest spending type of visitor and the potential exists for repeat visits from such conference and event delegates. Research conducted for BET by Enterprise Marketing & Research Services (EMRS) in 2012 found the average daily spend per delegate whilst attending a conference in Tasmania to be $573.

4.7.     The City and BET agreed 14 collaborative initiatives for the duration of the MOU, which include a range of work areas such as investigating the City’s street banners as a marketing tool, advancing the development of a dedicated conference centre and collaborating on bid activities.


 

4.8.     7 priorities for collaboration for the first year of the MOU (2017/18) were highlighted in the MOU. The progress this year against these priorities is as follows:

1.    Collaboration on bids where appropriate.

·    BET has actively presented Hobart as a conference destination in its bids, sites inspections, trade shows and in market presentations.

 

2.    Jointly work to identify targeted business sectors that link to key areas of growth in Hobart and Tasmania e.g. domestic / international education, Antarctic, science and research, arts and culture and food and wine.  

·    15 strategic conferences have been attracted through BET’s Tasmanian Ambassador Program in sectors such as education, science research, Antarctic and Southern Ocean, cultural and creative industries, medical research and maritime.

·    A highlight for the 2016-17 financial year was Hobart hosting the Australian International Education Conference in October 2017.

 

3.    Building Relationships (in addition to the collaborative initiatives outlined above).

·    Aldermanic and Council officer attendance at BET presentations, bids, seminars and member functions.

·    BET organised a function at Brooke Street Pier in August 2018 to mark the signing of its three year MOU with the City of Hobart. The event was attended by around 100 guests with stakeholders including the Premier, Lord Mayor and a broad cross section of the industry.

·    City of Hobart representatives have attended BET events through the year such as its AGM.

 

4.    Collaboration on social media opportunities.

·    On-going social media posts featuring Hobart.

 

5.    Digital presence of TTIC and City of Hobart Venues on the BET website and presence in the ‘Planners Guide.’

·    The City of Hobart featured on BET’s website  https://www.businesseventstasmania.com.au/detail-page/?listingid=549

·    The City of Hobart featured in 2018-19 Planner Guide including a TTIC advertisement showcasing its services.

 

6.    Ongoing promotion of the Council’s meeting venues/ facilities through site inspections, familiarisations and bids.

·    BET has conducted 7 site inspections at the City Hall for 2017-18 (year to date) and referred the TTIC 3 times, the City Hall twice and the Town Hall once.

 

7.    A member of the BET team to work with the appropriate City of Hobart representative to assist in the creation of appropriate marketing collateral for City owned venues.

·    The BET Membership Manager met with the City of Hobart Hall Keeping Services Coordinator to discuss marketing collateral and opportunities.

4.9.     The main performance indicator in the current MOU is BET delivering against the bid win targets (as in the table below) in attracting conference and business events to Hobart. Note that the ‘number of BET bid wins (target)’ refers to the number of bids won in any given financial year, to be delivered in the future (bid wins and the staging of the conference / event is rarely in the same year).

Financial Year

CoH Funding

Number of BET Bid Wins (target)

2017/2018

$102,300 ($100,000 + CPI from 2016/17)

70

2018/2019

$104,200 requested ($100,000 + CPI from 2016/17)

72

2019/2020

To be negotiated

74

4.10.   BET’s key achievements during the financial year 2017/2018 are:

·    Secured in the 2017/18 financial year to date (31 March 2018) 60 confirmed pieces of future business, to be attended by 14,769 delegates (excluding partners), with an estimated future economic worth of approximately $30.1 million.

·    Based on BET’s data, for the 2017-18 financial year, 104 business events will be held in or around Hobart in this financial year, with around 24,271 delegates attending conferences.


 

Annual Funding Submission 2018/2019

4.11.   BET has provided its Annual Funding Submission for the 2018/2019 financial year (Attachment B). This document outlines BET’s performance to date for the 2017/2018 financial year and targets for the upcoming financial year.

4.12.   BET is requesting funding for the financial year 2018/2019 of $104,200 which is a CPI increase only from 2016/2017.

New CEO of BET

4.13.   It is noted that current CEO Stuart Nettlefold will be leaving the organisation at the end of May this year. Stuart’s achievements during this period have been significant with some of the highlights being:

·    A restructuring of the organisation from the Tasmanian Convention Bureau to Business Events Tasmania, in conjunction with a re-branding and an industry awareness campaign.

·    Establishment of the Tasmanian Ambassador Program with the Premier of Tasmania, the Honourable Will Hodgman as the patron. This included recruiting ambassadors from a number of sectors including education and agriculture.

·    Leading the advocacy for a dedicated large convention centre in Hobart which has involved securing funding from key stakeholders for feasibility studies.

·    Participating in international trade missions with key stakeholders including the State Government and the City of Hobart.

·    Conducting three significant research projects to better understand delegate spend and satisfaction, client (national) perceptions of Tasmania and member / stakeholder satisfaction. This enabled BET to formulate a carefully articulated marketing and communications plan.

4.14.   Marnie Craig will be taking up the position of CEO. Marnie is currently the Housing Industry Association’s National Marketing and Communications Project Manager, a role she has undertaken since she moved to Tasmania in 2013.

Marnie has a strong sales background and also demonstrates strengths in relationship management, customer and member relations, commercial acumen and leading change.

5.         Proposal and Implementation

5.1.     Should the Council support the recommendations in this report, arrangements will be made to provide the allocated funding for the financial year 2018/2019 from the Economic Development Function.

6.         Strategic Planning and Policy Considerations

6.1.     Continued financial support for BET meets a number of Strategic Directions, as outlined in the City of Hobart Capital City Strategic Plan 2015-25.

1.1       Partnerships with Government, the education sector and business create city growth.

1.2       Strong national and international relationships.

1.3       An enriched visitor experience.

6.2.     Support of BET also meets a number of objectives detailed in the Economic Development Strategy 2013-18:

3.1      Understand the economic drivers for local or regional community (3.1.2 – Visitor Services).

3.4      Establish strategic alliances and relationships with existing or potential businesses or markets both domestic and international.

7.         Financial Implications

7.1.     Funding Source and Impact on Current Year Operating Result

7.1.1.     In the financial year 2017/2018, the City of Hobart provided $102,300 funding for BET from the Economic Development budget function.

7.2.     Impact on Future Years’ Financial Result

7.2.1.     BET is seeking funding of $104,200 for the financial year 2018/2019. This has been allocated in the budget of the Economic Development Unit.

7.3.     Asset Related Implications

7.3.1.     None.

8.         Legal, Risk and Legislative Considerations

8.1.     The nature of the relationship between the City of Hobart and BET is one of mutual understanding and collaboration. This relationship is governed by a MOU that is not legally binding.


 

9.         Environmental Considerations

9.1.     The City of Hobart asked BET to encourage conference organisers to adopt sustainable event management principles. BET reported back last year that as an organisation seeking to attract events to Tasmania, they are not well positioned to request organisers to adopt certain principles.

Should the City of Hobart seek to influence the sustainability of conference events in Hobart, the most significant impact would be likely to be achieved by targeting conference venues in the city.

10.      Marketing and Media

10.1.   BET are interested in examining the potential of the street banners to welcome certain conferences to the city. This is managed in the City Marketing unit and would require their participation.

11.      Community and Stakeholder Engagement

11.1.   Stuart Nettlefold, CEO of Business Events Tasmania.

12.      Delegation

12.1.   This matter is one for the Council.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Lucy Knott

Economic Development Project Officer

 

 

Date:                            13 April 2018

File Reference:          F18/29163

 

 

Attachment a:             Memorandum of Understanding - Business Events Tasmania 2017-2020.

Attachment b:             Business Events Tasmania Annual Funding Submission 2018/19.   


Item No. 6.1

Agenda (Open Portion)

Economic Development & Communications Committee Meeting - 19/4/2018

Page 15

ATTACHMENT a

 

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Item No. 6.1

Agenda (Open Portion)

Economic Development & Communications Committee Meeting - 19/4/2018

Page 22

ATTACHMENT b

 

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Item No. 6.2

Agenda (Open Portion)

Economic Development & Communications Committee Meeting

Page 36

 

19/4/2018

 

 

6.2    Update - City of Hobart Visit to Timor-Leste

          File Ref: F18/16577

Report of the Economic Development Project Officer of 13 April 2018 and attachments.

Delegation:     Council


Item No. 6.2

Agenda (Open Portion)

Economic Development & Communications Committee Meeting

Page 37

 

19/4/2018

 

 

REPORT TITLE:                  Update - City of Hobart Visit to Timor-Leste

REPORT PROVIDED BY:  Economic Development Project Officer

 

1.         Report Purpose and Community Benefit

1.1.     The purpose of this report is to provide an update to the Council, following the recent visit to Timor-Leste in January 2018.

1.2.     The community benefit of this report is the provision of information regarding the potential of a collaboration between Hobart and a village in Timor-Leste (Balibó) for the purposes of assistance and knowledge sharing.

2.         Report Summary

2.1.     The visit to Timor-Leste evolved over a period of 20 months after the Council in May 2016 endorsed the Draft International Relations Action Plan (Attachment A) which included the following action:

Commence investigations into a community development based relationship with a city in the Asia Pacific region.

2.2.     The Council in December 2016 made a decision to focus on investigating a relationship with Timor-Leste, having been presented a number of options in the Asia-Pacific region.

2.3.     The Timor-Leste Friendship Network of Tasmania (TLFN) visited Balibó in the first half of 2017 and advised that there may be an opportunity to deliver a waste and recycling demonstration project with this community.

Balibó is a place of special sentiment to Australia as it was the location at which five Australian journalists were killed by Indonesian forces in 1975.

2.4.     This suggestion from the TLFN was followed by letters of support from Ambassador of Timor-Leste for Australia (his Excellency Mr Abel Guterres) and from the Sub-District Administrator of Balibó as well as the village chief.

2.5.     Dr Nitin Verma, Honorary Consul for Timor-Leste in Tasmania invited a small delegation from the City of Hobart to visit Timor-Leste with him in the last week of January 2018. This was supported by the Council.


 

2.6.     The City of Hobart on 4 December 2017 resolved that:

1.         The Council support a small delegation, with the Committee nominating Alderman Burnet and Alderman Harvey, and two officers, to visit Timor-Leste, and specifically Balibó, to investigate the potential of a relationship and a collaborative waste and recycling project.

2.         This small delegation will visit Timor-Leste with Dr Nitin Verma, Honorary Consul to the Democratic Republic of Timor Leste in Tasmania at the end of January 2018.

3.         The General Manager is authorised to select appropriate officers to accompany the delegation.

4.         The costs associated with this visit to be attributed to the Economic Development Function of the 2017/2018 Annual Plan.

5.         The estimated cost of $4,000 per person, be noted.

2.7.     As a means of investigating the potential of a collaborative waste and recycling project, discussions with organisations already delivering similar projects were scheduled, as well as vital face to face discussions with the community in Balibó.

Additionally, it was also important to discuss with the national government of Timor-Leste (in Dili) the interest from the City of Hobart in investigating a relationship with Balibó.

All observations are summarised later in this report.

2.8.     The delegation comprised five days of Council business in Timor-Leste, which included:

·    six meetings with government officials

·    seven meetings with community organisations / NGOs; and

·    three tours (a community recycling project, the Dili tip and Balibó).

Activities took place in Dili, the capital of Timor-Leste, Balibó and the capital of the district in which Balibó is situated (Maliana).

Balibó is approximately a four hour drive north of Dili with Maliana being an additional 45 minute journey on from Balibó.


 

2.9.     From the visit to Timor-Leste, it was clear that there would be challenges associated with the delivery of a waste and recycling project in Balibó in the short term. These were:

·   Governance at the local level is currently evolving. The central government is currently trying to build capacity at a local level. The village of Balibó is led by a traditional village chief and there is a ‘sub-district administrator’ in place, appointed by the central government. It must be noted also that parliamentary elections take place next month in Timor-Leste, less than a year after the July 2017 elections that failed to provide the country with a workable parliamentary majority. This may result in governance changes.

·    Communication. The 2010 census reported 20 languages being spoken in Timor-Leste. Many people speak a mixture of many languages which can pose issues when it comes to communication.

·    Distance from the capital Dili. Balibó is around a four-hour drive from Dili. This journey time is very dependent on the weather and the conditions of the road. The road is relatively new (around 12 months old) but is deteriorating quickly meaning that in places only one half of the width of the road is in place.

·    Sustainability. For projects to create ongoing positive change, they would need to be developed with the end goal of handing them back to the community in mind. Advice was given that significant mentoring of community members would be needed to develop the skills and confidence needed to lead projects.

·    Prioritising waste and recycling. Although waste and recycling were a concern for some of the community, lack of potable water seemed more pressing. It was reported that the average time spent collecting water in Timor-Leste is 2.5 half hours per day and 70 per cent of Timor-Leste’s population are subsistence farmers. Although the City of Hobart intended on investigating the potential of a waste and recycling project, it might be that water focussed projects are prioritised with waste and recycling re-visited at a later date.

·    Limited systems and infrastructure. Balibó’s population of 17,000 is not supported by any form of waste collection service. Disposal methods are to dump, burn or bury rubbish often along roadsides or near habitation. There are no known recycling facilities in the country. Any items collected would have to be dispatched internationally.


 

·   

2.10.   Despite the challenges, there were undoubtedly some strong benefits identified with partnering with the village of Balibó, as opposed to other places in Timor-Leste.

·    The district in which Balibó is based (Bobonaro) has one of the strongest district governance systems in the country. This is demonstrated by the successes that non-government organisations have had implementing large scale projects such as the reduction of open defecation.

·    There are a number of Australian based organisations in Balibó already working with the community to help create change. The Balibó House Trust (Victorian Government) and Rotary are active in the village, having built a number of facilities including a kindergarten and a dental clinic. They have also transformed the Balibó Fort into a hotel and conference centre which is where the community meeting was held. They have complemented these infrastructure projects with training provision. They have a wealth of experience in working in this setting and the Trust and the Victorian Government have been very generous with their advice and information to date.

·    Having met community members, bonds have already started to be developed between the City of Hobart and Balibó. A number of community members spoke openly about issues they saw in their community and this was supported by key decision makers in the region such as the District President.

2.11.   From the delegation’s observations of challenges and benefits in Balibó, to undertake a successful project, it is recommended that the City of Hobart partners with other organisations already working in this setting.

2.12.   It is also recommended that the City of Hobart investigates involvement in two other short term projects with Timor-Leste. Namely increasing the number of Timorese people working in Tasmanian farms as part of the Federal Government Seasonal Worker Programme (SWP) and facilitating an exchange of hospitality workers from the Agora Café in Dili.

2.13.   Previous reports considered the feasibility of delivering a project in Balibó first and using this as a conduit for considering a deeper relationship. It is felt that the issues relating to waste, recycling and water would require a long term commitment from the City. It therefore seems a more sensitive approach that the City of Hobart commits to a relationship with Balibó as a trust gaining measure and then investigates which projects to work on with the community and delivery partners. 

3.         Recommendation

That:

1.      Council resolves to commit to a long term relationship with the village of Balibó in Timor-Leste.

2.      Should establishment of a long term relationship with Balibó be supported, a report be brought back to Council identifying potential projects, delivery partners and associated costs.

3.      Council resolves to investigate two short term projects between Hobart and Timor-Leste, namely increasing the number of Timorese people working in Tasmanian farms as part of the Federal Government Seasonal Worker Programme (SWP) and facilitating an exchange of hospitality workers from the Agora Café in Dili.

 

 

4.         Background

4.1.     The Council in May 2016 endorsed the Draft International Relations Action Plan which included the following action:

Commence investigations into a community development based relationship with a city in the Asia Pacific region.

4.2.     Having been presented with a number of options in the Asia-Pacific region, on December 5 2016, Council resolved to concentrate investigations on Timor-Leste.

4.3.     Balibó was subsequently suggested by the Timor-Leste Friendship Network (TLFN) as a potential place that would benefit greatly from a waste and recycling project. This stance was supported by the Ambassador for Timor-Leste for Australia, Mr Abel Guterres in his letter (Attachment C). For context, information on Balibó is below:


 

4.4.    

Balibó

4.5.     Balibó is a district of 15,922 people situated 10 kilometres from the Indonesian border.

Map of Timor-Leste

 

Map of the Districts of Timor-Leste

Image result for districts of timor leste

4.5.1.     Balibó is a site of special sentiment to Australia as it was the location at which five Australian journalists (known as the Balibó five) were killed by Indonesian forces in 1975 during an incursion by Indonesia into what was then Portuguese Timor.

4.5.2.     Close ties also exist between Timor-Leste and Tasmania as the 2/2 Independent Company was deployed in World War Two to hold off Japanese invasion.

4.5.3.     It has been estimated that around 70 per cent of Balibó was destroyed during the violence that preceded the vote on East Timorese independence in 2000.

4.6.     In September 2017 the City of Hobart received Ambassador for Timor-Leste for Australia, Mr Abel Guterres and discussed the Balibó relationship and project.

It was also during this meeting on 29 September that Honorary Consul to the Democratic Republic of Timor- Leste in Tasmania, Dr Nitin Verma, invited the City of Hobart to accompany him on his annual visit to Timor-Leste at the end of January 2018. This invitation was supported by Ambassador Guterres.

Dr Verma visits the East Timor Eye Program at least annually. This is a project he established that has been ‘restoring eye sight and improving eye health in Timor-Leste since 2000.’

4.7.     The Council on 4 December 2017 resolved inter alia to support a small delegation of two Aldermen and two officers to visit Timor-Leste, and specifically Balibó, to investigate the potential of a relationship and a collaborative waste and recycling project.

4.8.     Alderman Burnet and Alderman Harvey were accompanied by the Economic Development Project Officer and the Manager Cleansing and Solid Waste.

4.9.     Travelling to Timor-Leste would enable vital face to face conversations with the Balibó community to discuss what they saw as the biggest issues they were facing. Face to face contact was also important to build relationships with government at the sub-district, district and national level to ensure support for the relationship with Balibó and any projects that might flow.

4.10.   During the visit to Timor-Leste, meetings were also scheduled with organisations already delivering similar projects to learn what factors contributed to success / failure.

4.11.   The delegation acquired as much information as possible by meeting with government officials, community members and NGOs (non- government organisations) delivering projects. Delegates also independently visited facilities such as the Dili tip. The itinerary of the visit and background information is Attachment D to this report and has been summarised below:

·    Independent trip to the Dili (Timor’s capital) tip – around 45 minutes drive outside Dili.

·    Visit to a community plastic bottle recycling project around 30 minutes drive outside Dili.

·    Met with 11 government officials in the central and district government levels.

·    Met 11 people running not for profit organisations or working for non-governmental organisations (NGOs).

·    Travelled to Balibó village and Maliana (capital of the district in which Balibó is situated).

·    Met 13 leading Balibó community members.

·    Visited Dr Nitin Verma’s eye clinic in Dili.

4.12.   A summary of observations / learnings from each meeting / tour follow. These have been grouped into topic areas. Observations below are reinforced by a selection of photographs from the visit (Attachment E).

Culture and family

·    Finances and confidence act as barriers for young people accessing education. 

·    The Timorese culture is open to change. Mentoring can sometime be necessary to encourage community members to lead initiatives / change.

·    Traditional gender roles are still prevalent which in the context of waste and recycling means women would have the greater impact as they deal with these household practicalities.

·    Women in traditional roles are likely to be motivated by projects that have an effect on the health of their children.

·    The average number of children in a rural family is seven.

·    There can be a weak level of trust between community members. This must be noted when placing infrastructure on the land of one community member as opposed to another.

·    There is a concept of extended family. Sometimes the community share lands, working together to survive.

 

·    No littering is a principle taught at school but may not always be reinforced at home.


 

Communication

·    Social media is a key communication tool.

·    The majority of Timorese use Facebook with far fewer using Twitter.

·    Many languages are spoken including Tetun, English, Portuguese and Bahasa.

Employment

·    75 per cent of the population are subsistence farmers.

·    The wage for an occupation such as a pavement sweeper is
$120 (USD) per month.

Water

·    The average time spent per day fetching water is 2.5 hours.

·    For much of the year, the country experiences water stress.

·    People don’t drink rainwater as this can often be dusty and brown in the wet season. They may wash in it but not drink it.

·    When it is wet season, because the water is dirtier, people buy bottled water if they can afford it.

·    People drink water from natural springs but boil it first. Animals are predominantly free roaming so can contaminate water sources via defecation.

Governance

·    Central government is well established and is building capacity at a regional and local level.

·    Bobonaro Municipal Government is an example of strong district level government in Timor-Leste. Balibó is in the Bobonaro district.

·    The Victorian Government has been helping to build capacity in the national Timorese Government by providing training for officials and officers.

·    Decentralisation of government in Timor-Leste has been a constitutional mandate since 2003 although a significant budget has not yet been allocated.

·    Local government will eventually be expected to manage waste, sanitation, rural roads and water.

 

Waste and Recycling (General)

·    People quite often keep public areas directly outside their own homes clean and tidy.

·    Food waste has traditionally been fed to pigs but with more people living in proximity of each other, in urban areas keeping pigs is less practical.

·    The cost of transporting plastic waste offshore is reportedly too high to enable Timor-Leste to make a profit from recycling.

·    There is a community based organisation that collects plastic bottles. They appear to be having issues selling and transporting these internationally.

·    The scale of the issue with plastic waste was demonstrated in a simple way by a guest house owner on Atauro Island who did a four hour plastic bottle collection. He retrieved 1800 bottles.

·    There are no university courses in Timor-Leste on solid waste management.

Waste and Recycling in Dili

·    Waste in Dili is collected and taken to the tip (Tibar) which is about a 45 minute drive out of town. Tibar is 25 hectares and is expected to take waste until 2100. Pockets of Tibar are constantly on fire.

·    45 per cent of rubbish generated goes to Tibar. The other 55 per cent is burnt, buried or ends up in drains. 190 tonnes per day goes to Tibar.

·    33 per cent of the waste going to Tibar is green waste.

·    40 trucks to three return trips per day to Tibar (two trips on Sunday). These contracted drivers get $65 (USD) per day.

·    There is no loader truck, rubbish gets moved manually from the location to the truck. The people doing this rarely wore basic protective gear such as gloves.

·    250 people sweep the streets, 160 people clean out the drains manually.

·    Big blue bins the size of skips have been placed in Dili for people to use but they often put their waste next to the bin. This is because many people scavenge through waste and it is easier to do this at street level than have to get in a bin. There is no mechanism for the bins to be lifted and emptied into the waste trucks.

·    Dili was a city built for around 60,000 people, there are now 200,000.

Project Delivery Advice from organisations delivering projects in Timor-Leste

·    Community problems need to be assessed with the community, not for the community.

·    Projects with a financial contribution from the community have been seen to be more successful than those with no contribution as they ensure buy-in.

·    The maintenance of assets can be poor. If projects rely on machinery, maintenance of these machines must be considered.

·    Mentoring is very important when partnering with the community to deliver projects.

The Bobonaro District (where Balibó is situated)

·    There is a project being led by PHD (Partnership for Human Development) in sanitation in the Bobonaro District. Instead of open defecation, every school has a toilet and 90 per cent of houses have a basic toilet. Given the population of the district is approximately 100,000, this is a significant achievement.

·    The budget for waste collection and treatment in Maliana (capital of the Bobonaro District) is $12,000 USD per annum. There is one collection truck in Maliana and the population of Maliana is around 22,000.

·    There is no household segregation of waste, it is burned, buried, dumped or taken to the tip.

·    The life of the landfill for Maliana is said to be 3 years.

·    There is said to be a private company in the Bobonaro District that collects metal and cans and sells to the market but it is unclear what this ‘market’ is.

Balibó community meeting

·    Attended by President of Bobonaro District, Sub-District Administrator, Chief of the Village of Balibó, Balibó Sub-District Police Commandant, Program Manager at Balibó Dental Clinic, Fort Hotel Manager, an interpreter from the Timor-Leste Consulate in Canberra, representatives of the Timor-Leste Friendship Network, City of Hobart and 8 other invited community members.

·    Problems identified by the community were:

o Clean drinking water is not readily available.

o There is currently no waste collection system.

o The community require some education around the health implications of waste.

o Waste in general appears in most places including the school playing fields.

o There are not yet rules and systems in place to govern the behaviour of the community.

o Animals (dogs, pigs, cows, goats) wander and defecate wherever they want. They are not corralled in any way.

·    Water was discussed, the community said:

o People prefer spring water to rain water.

o People collect water from the spring then they boil it.

o There is a big spring in Balibó but it is contaminated with animal excrement.

o It rains for 5-6 months of the year.

·    Sanitation was discussed:

o Four out of the six hamlets in Balibó have toilets in their houses (This is the PHD project).

·    Motivators for not dumping rubbish were said to be:

o Health

o Tourism

o Income – e.g. collection of cans

o Pressure from children upon parents

5.         Proposal and Implementation

5.1.     Should the Council commit to a relationship with the village of Balibó, the next stage would be to liaise further with the community of Balibó and project partners to establish ideas for an initial project. A number of contacts have been established both at the national and district government level, as well as through non-governmental organisations operating in the locality that would make this stage possible.

5.2.     Should water be the focus of assistance initially, there may be the potential to work with partners such as the Balibó House Trust and Rotary to provide a water connection to the new school that is being built. A water connection to the village may also be a potential project.

Initial discussions have also been had with the Crawford Fund in Tasmania, chaired by Mr Richard Warner. They are also interested to investigate a water focussed project in more detail.

The Crawford Fund is a non-profit, non-government organisation that works to raise awareness of the benefits to Australia and developing countries from international agricultural research, commissions’ studies on research policy and practice, and arranges specialist training activities for developing country scientists. There are committees in each state of Australia, some of which have had significant project delivery experience in Timor-Leste.

5.3.     Other projects that lay outside the scope of water, waste and recycling and Balibó may also be of interest to consider in the short term.

·    There are currently 85 Timorese people working in Tasmanian farms as part of the Seasonal Worker Programme (SWP). An Australian Government initiative, the SWP contributes to the economic development of nine Pacific Island countries and Timor-Leste by providing access to work opportunities in the Australian agriculture sector when there is not enough Australian labour to meet local demand. Further investigation as to whether the City of Hobart could assist in expanding these opportunities could be conducted.

·    The delegation by chance were introduced to the owner –operators of a café (The Agora Food Studio). Mark and Alva first came to Timor-Leste working for an NGO. Feeling detached from the community they were hoping to help, they set up Agora.

The ethos of their social enterprise is:

“Food should be good, clean and fair for producers, eaters and the environment….”

·    They currently mentor 16 young Timorese people to:

“…manage an unconventional restaurant. We ask that they think differently. To not be restricted by standard menus and restaurant formats. To be guided by the equatorial seasons and the knowledge of their ancestors...”


 

 

·    Alva and Mark have been challenging gender stereotypes by employing men to work in their kitchen as well as women. They have also been increasing awareness amongst the Timorese that visitors to their country want to eat local food, not necessarily the Timorese take on western food. They have been teaching their trainees about closed loop environmental systems, critical thinking, waste management, English language, basic maths, customer service and a range of other skills.

·    The café is often full and the impact on these young people was very apparent when their skills in hospitality, communication, creativity and cooking were compared to other places visited.

·    Alva came to Hobart and worked at an artisan bakery in the city. She is keen to explore the potential of staff exchanges for bakers / pastry chefs and baristas between Dili and Hobart. She has also had a number of conversations with Balibó Fort Hotel about staff exchanges between Dili and Balibó. The Balibó Fort Hotel serves little in the way of local Timorese food. The City of Hobart may be able to facilitate the links in Hobart.

6.         Strategic Planning and Policy Considerations

6.1.     Supporting a relationship with Balibó is in line with the International Relations Action Plan endorsed by the Council in May 2016. This stated that the City of Hobart should:

Commence investigations into a community development based relationship with a city in the Asia Pacific region.

7.         Financial Implications

7.1.     Funding Source and Impact on Current Year Operating Result

7.1.1.     Council resolved that “The estimated cost of $4,000 per person, be noted.”

The costs of the trip came in under this cost, with the total being less than $15,500 for four people. Significant costs were incurred for medical advice and services required prior to the trip for inoculations. These were on average $600 per person but would be largely one off charges that would not be incurred a second time should the same group visit again.

Actual costs of the delegation will be reported on the Aldermanic Travel register and Expenses register in due course.

7.1.2.     The approved 2017–18 budget for the sister cities program comprised $213,870 for visiting and $57,500 for hosting.

7.1.3.     During the financial year so far, $119,080 remains in the visiting budget and $35,743 in the hosting budget.

7.1.4.     Should the Council investigate potential collaborative projects with Balibó, it is envisaged that the development of these would take some time and therefore would not be delivered in this financial year.

7.2.     Impact on Future Years’ Financial Result

7.2.1.     This will depend very much on the nature of the project and the partnership. Subsequent reports will provide further financial data.

7.2.2.     The Victorian Government has recently provided the Balibó House Trust $91,000 to enable the construction of a 196,000 litre water tank and purification plant. With increased numbers of partners, costs such as this could be significantly reduced.

7.2.3.     Facilitation of the two short term projects would be completed at low cost. It is likely that the majority of the cost would be the time of the Economic Development Project Officer.

7.3.     Asset Related Implications

7.3.1.     None

8.         Legal, Risk and Legislative Considerations

8.1.     No legal or legislative considerations arise from this report. Any relationship agreement signed in Timor-Leste would not be legally binding.

8.2.     There would be a reputational risk if the City of Hobart commits to a relationship in Balibó and then does not implement projects that create positive meaningful change for the community. Council Aldermen and Officers were clear with the community in Balibó that decisions about the relationship could only be made by the full Council upon receipt of a report so it is felt that expectations have been managed in this regard.

9.         Environmental Considerations

9.1.     It was very clear that there are a plethora of opportunities in Timor-Leste to contribute to work that will help to reduce environmental impacts of a number of practices such as the dumping of waste and the burning of plastics. It must be noted that achievements in this area are likely to be medium and long term rather than short.

10.      Social and Customer Considerations

10.1.   There have been a number of milestones and events relating to international relationships in the last 12 months that have required travel which is ultimately funded by the community.

10.2.   If the project is pursued, it would be important that its value is clearly articulated in terms of how Hobart communities may get involved and how they will ultimately benefit. It should be noted that groups, individuals and schools have already approached the Council voicing an enthusiasm to get involved.

11.      Marketing and Media

11.1.   There are significant marketing and media opportunities related to the development of a relationship in Timor-Leste. These will vary depending on the nature of the relationship. Potential foci and their consideration from a marketing and media sense are:

11.1.1.  Improvement of water quality and availability for better health outcomes and quality of life.

11.1.2.  Waste management and recycling are major elements of environmental sustainability, and City of Hobart is already seen as a leader in that space.

Investigating ways of sharing that knowledge and expertise is a demonstration of Capital City leadership on the international stage.

11.2.   Experiences could be publicised through City of Hobart social media and other media channels.

12.      Community and Stakeholder Engagement

12.1.   There are opportunities for community members to be engage in a relationship with Timor-Leste, should the Council opt to proceed.

12.1.1.  The Australia Timor-Leste Friendship Network (Tasmania Group – Hobart Committee) is involved in this project and is composed of Tasmanian community members with an interest in or connection to the region.

12.1.2.  Cultural or other lessons could be shared with Hobart communities via media channels such as City News and the City of Hobart Facebook page.


 

 

12.1.3.  There are a number schools in Hobart and the Greater Hobart area that have relationships in Timor-Leste with schools or projects.

A formal relationship between Hobart and Balibó may be of interest to these schools. This kind of relationship may also attract other local schools to get involved as we have seen with other international relationships such as Yaizu in Japan.

12.1.4.  The short term projects mentioned would have the potential of involving more Tasmanian businesses. If the Seasonal Worker Programme was expanded, more farms would employ Timorese workers. Also, if the staff exchange was facilitated with Agora Café, local cafes and bakeries in Hobart would be involved in providing opportunities.

12.1.5.  Timor-Leste and Tasmania have very strong bonds borne from times of war. In 1942, the Australian Government as part of the Imperial Forces deployed the 2/2 Independent Company (with a strong recruitment of Tasmanian based soldiers in the 2/40 Battalion “Sparrow force”) to Portuguese Timor to defend airfields from Japanese occupation during WWII. This unit with the strong support and close friendship of the Timorese people tied down the Japanese for three years during which time unbreakable legacies and friendships were created.

13.      Delegation

13.1.   The matter is one for the Council.

13.2.  

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Lucy Knott

Economic Development Project Officer

 

 

Date:                            13 April 2018

File Reference:          F18/16577

 

 

Attachment a:             International Relations Action Plan

Attachment b:             Letter to His Excellency Mr Abel Guterres - Relationship Hobart and Timor-Leste - December 2016

Attachment c:            Ambassador of Timor-Leste's response to the Lord Mayor's letter - July 2017

Attachment d:            Delegation Agenda and Background Information

Attachment e:             Photographs taken in Timor-Leste in January 2018   


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6.3    International Relations Action Plan - Annual Progress Report

          File Ref: F18/24553

Report of the Economic Development Project Officer of 13 April 2018 and attachment.

 Delegation:    Council


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REPORT TITLE:                  International Relations Action Plan - Annual Progress Report

REPORT PROVIDED BY:  Economic Development Project Officer

 

1.         Report Purpose and Community Benefit

1.1.     This report has three purposes:

1.1.1.     To provide an account of all international relations activities undertaken by the City of Hobart over the last 12 months in line with the Council endorsed International Relations Action Plan (IRAP).

1.1.2.     To highlight anticipated activities over the next 12 months (April 2018- April 2019).

1.1.3.     To propose minor changes to the current IRAP, following the amendments made 12 months ago during the last reporting process.

1.2.     The community benefit of this report is that it provides a summary of activities relating to international relations that have been completed over the last 12 months.

The activities were guided by the IRAP, a plan that was created specifically to ensure that community value is delivered by Hobart’s international relationships.

2.         Report Summary

2.1.     This report presents all activities delivered with the guidance of the International Relations Action Plan (IRAP).

2.2.     It also summarises activities that occurred outside of the parameters of the IRAP but were considered appropriate as they assisted significant partner organisations achieve their international engagement goals.

3.         Recommendation

That:

1.      The Council receives the annual progress report against the current International Relations Action Plan 2017.

2.      The Council notes planned activities for the 2018–19 year.

3.      The Council endorses proposed minor changes to the International Relations Action Plan 2017, to ensure that the value of international relations is being most effectively measured and delivered by the City of Hobart.


 

4.         Background

4.1.     The IRAP was first endorsed by the Council on 9 May 2016. During a year of delivery against this plan, understanding grew of the roles and expertise of other partners such as UTAS, Austrade and the Department of State Growth. As a result, a number of amendments were made, as endorsed by the Council on 8 May 2017. The current version of the IRAP is included in this report as Attachment A.

4.2.     The City of Hobart has four formal international relationships. These are:

-     Sister City with Yaizu, Japan, established in 1977. The origins of this began with the tuna fishing fleets from Yaizu harbouring in Hobart during the 1960s and 1970s. Because of regular and long visits from the fishermen, business and personal connections started to form between Hobart and Yaizu. The relationship has continued to operate via cultural exchanges and student visits (the student exchange program has been operating for 28 years.)

-     Sister City with L’Aquila, Italy, established in 1997. This region is where the majority of the early Italian immigrants to Tasmania originated. Members of the local Hobart Abruzzese community initiated the development of this relationship and continue to be its driving force. Three generations of the Abruzzese community often come together to celebrate the links between the Abruzzi region and Hobart.

-     Friendship City with Xi’an, China, established in 2015. Hobart was approached by the City of Xi’an which is the home of the world famous Terracotta Army. Areas identified for cultural, knowledge and economic cooperation were science and technology, education, aquaculture, agriculture and tourism.

-     Friendship City with Fuzhou, China, established in 2017. Fuzhou approached the City of Hobart to consider a friendship relationship. Fuzhou, like Hobart is a coastal city bordering a mountainous region. Fuzhou is the capital of the Fujian Province which has been Tasmania’s sister state since 1981. There is an active community in Hobart from the Fujian Province and a long relationship of cooperation between UTAS and Fuzhou’s Minjiang University.

4.2.1.     The most significant difference between a ‘sister city’ and a ‘friendship city’ in these circumstances is that the friendship city agreements are not ongoing, they have a clause at five years that allows either city to leave the relationship.

4.3.     The City of Hobart in December 2017 also resolved inter alia to investigate the potential of a relationship with Balibó (a village in Timor-Leste) and a collaborative waste and recycling project with this community.

4.4.     The last 12 months have been very significant in terms of the amount of international relations activities for the City. This is predominantly because 2017 marked anniversaries for two of the formal relationships noted above.

The sister city relationship with Yaizu in Japan celebrated its 40th anniversary and the relationship with L’Aquila in Italy celebrated 20 years.

4.5.     Major highlights of the year are listed in chronological order below. Key metrics from the IRAP are noted, as well as activities undertaken that lie outside the remit of the IRAP.

Activities outside of the IRAP were conducted because of the valuable contribution they made to the aims of partner organisations such as the state government.

4.6.     May 2017April 2018 Activities

May

-     Delegation of Aldermen and senior officers visited Hobart’s Sister City of L’Aquila in Italy and attended a UTAS led study tour to Freiburg (Germany) and Cambridge in the UK. The ‘Going Global Conference’ was attended in London which focussed on the topic of university cities i.e. how cities could embrace their universities and function in harmony with the changing demands created by increased university presence.

The visit to L’Aquila reaffirmed in the Aldermen’s minds that the people of L’Aquila value the relationship as much as the Abruzzi community in Hobart.

As a result of the visit, the City of Hobart has commenced investigations into the potential of a young person of Abruzzi descent being sponsored to study for a period of time in L’Aquila.

A summary of this delegation was reported to Economic Development and Communications Committee on September 21, 2017.

June

-     A delegation of nine Sydney and Melbourne based investors with familial links to the Fujian Province visited Hobart. Fuzhou, one of Hobart’s friendship cities in China is the capital of the Fujian Province which is Tasmania’s sister state. Contacts of local real estate agents were shared with the group and a meeting was coordinated with the Office of the Coordinator General (State Government). The City of Hobart presented information to the group about the investment climate in the city and high level information on the City planning schemes.

The City of Hobart and the lead delegate have maintained an ongoing dialogue in relation to investment in the city.

July

-     Attendance at Department of State Growth hosted event for officials from the Fujian Government and Tourism Industry. The presence of the City of Hobart at state government international engagement events help to demonstrate to the inbound delegation the importance afforded to their visit.

-     Thirteen students from Yaizu visited Hobart for a week and were hosted by St Mary’s College, Mount Carmel and St Virgil’s College. This was coordinated by the City of Hobart and is the 28th year of student exchange between Yaizu and Hobart. The City also coordinated a day excursion to Bonorong Park and Richmond Village for the Yaizu students and their host brothers / sisters. An afternoon tea reception was hosted by the Deputy Lord Mayor at the Town Hall, welcoming the Yaizu students and thanking their host families.

This arrangement over the years has resulted in students from Hobart schools forming friendships with students from Yaizu, continuing their studies of Japanese at University and working as English teachers in Yaizu.

-     Officers met with Asialink to discuss potential support services for the City of Hobart’s relationships in China including due diligence reports for Hobart businesses looking to invest in China.

Asialink is an affiliate of the University of Melbourne and an initiative of the Myer Foundation, established in 1990 as a joint initiative with the Australian Government. The purpose of Asialink is to build an ‘Asia-capable, deeply Asia-engaged Australia through thought leadership and innovative programs that build knowledge, skills and partnerships.’

August

-     The City of Hobart using their contacts in Fuzhou made an introduction between St Mary’s College Hobart (SMC) and Fuzhou’s No.18 Middle School.

Thirteen students and the Principal of the Fuzhou school, along with two teachers and the Deputy Director of Fuzhou Municipal Education Bureau visited Hobart and the students were provided with homestay experiences by SMC and Hutchins School.

A formal dinner was hosted by the Deputy Lord Mayor at Town Hall for the delegates and representatives of the host schools (St Mary’s and Hutchins) to mark this inaugural visit.

The City coordinated an excursion for pupils and host brothers / sisters to Bonorong Park.

An afternoon tea reception was hosted by the Deputy Lord Mayor at the Town Hall, welcoming the Fuzhou students and thanking their host families.

-     A group of students will be visiting No. 18 Middle School from SMC in Fuzhou in September 2018 further strengthening the relationship between the two cities.

-     It is clear to the City that educational exchanges are one of the most effective ways of maintaining the strength and longevity of an international relationship. The student exchange program with Yaizu has now operated for 28 years and has been responsible for creating many lasting friendships between community members.

The average spend per day per international visitor according to Tourism Tasmania’s Tourism Snapshot ending Dec 2017 is $105. The average spend for a visitor from China according to Tourism Tasmania’s ‘Chinese Visitor Snapshot’ in February 2016 is $184. It must be noted that these figures are for those aged over 15. For the young student, it is therefore sensible to use the figure of $105. The delegation of 13 students and two adults came to Hobart for 7 days from Yaizu which represents a spend of $11,025 in the city. The delegation of 13 students and 2 teachers visited for 7 days from Fuzhou, in addition to 2 adults for 2 days. This represented a spend in the city of $11,455.

 

Total spend of the two visits from international students = $22,480.

-     Aldermen, officers and community members travelled to Yaizu in Japan to take part in the 40th anniversary celebrations of the sister city relationship including attending the opening of ‘Hobart Street’, Kunozan Tosho Shrine, meeting with Yaizu Chamber of Commerce and the annual Ara Matsuri Festival. This assisted in promoting greater awareness of the relationship both in Yaizu and Hobart. It also engaged community members who travelled as part of the delegation and shared their experiences with their networks on their return.

A summary of the visit was reported to Economic Development and Communications Committee on November 23, 2017.


 

September

-     An Alderman and an officer attended the Xi’an Euro Asia Economic Forum, representing the City of Hobart. Forum attendees included many of Xi’an’s friendship cities and cities along
President Xi Jinping’s new Silk Road.

Discussions were had with other cities about the way in which they measure the value of their international relationships and a project will be investigated in this topic area towards the end of 2018.

A closer relationship at officer level between Xi’an and Hobart was developed as a result of face to face meetings and understanding.

Xi’an Foreign Language School (FLS) was visited on behalf of the Hutchins School that is interested in developing a relationship. This has resulted in Hutchins School planning a visit to the FLS in April 2018 for teachers and 17 students.

A report was taken to the Economic Development and Communications Committee on November 23, 2017 summarising this visit.

-     A reception was hosted by the Lord Mayor to mark the occasion of the Order of Timor-Leste presented by His Excellency Mr Abel Guterres (Ambassador of Timor-Leste to Australia) to Bob Brown. The hosting of events such as these that pay respect to the history and future of Timor-Leste have led to the investigation of a relationship with the village of Balibó which has the potential to benefit significant numbers of community members both in Balibó and Hobart.

October

-     A delegation comprising the Deputy Mayor of Fuzhou, Vice President of Minjiang University and four other government representatives from Fuzhou visited Hobart.

A program of activities was coordinated by the City of Hobart including the organisation of a meeting with the Department of State Growth, tour of IMAS, meeting with Pro Vice-Chancellor, Global, Marketing and Recruitment (UTAS), hosting of a formal lunch, tour of Salamanca Market and a visit to kunanyi / Mt Wellington.

Minjiang University and UTAS agreed during this visit to investigate a reinvigoration of this university to university relationship, the first relationship UTAS had with a university in China.

-     A civic reception was hosted by the Lord Mayor, in conjunction with the Abruzzese Association to mark the 20th anniversary of the relationship. Around 80 people attended from the Italian community. This paid respect to the past, present and future relationship between Hobart and L’Aquila and was immensely valuable to the Abruzzi community.

-     Representatives of the City of Hobart attended a celebration dinner hosted by the Abruzzese Association at the Italian Club to mark the 20th anniversary of the sister city relationship.

-     Opening of the Antarctic Season Reception hosted in the Town Hall by Lord Mayor. Approximately 130 people attended, including members of the French Antarctic team and keynote speaker – Head of Polar Logistics of IPEV (Institut Polaire Francais). Key personnel from the Chinese program were also invited in addition to ambassadors / consuls of France, Switzerland and Norway.

-     The Antarctic and Southern Ocean sector contributes $180M per annum to the Tasmanian economy. The City of Hobart recognises the value of this sector by organising the Antarctic Reception to honour the out bound expeditioners. This assists partners such as Antarctic Tasmania (a dedicated unit within the Tasmanian Government) and the Tasmanian Polar Network in fulfilling their objectives around engagement with the Australian and other national Antarctic programs.

November

-     The City of Hobart met with the Director, Trade and International Relations and the International Partnerships Manager at the Department of State Growth to discuss the team’s current priorities and how both tiers of government could further work together.

These regular meetings help to maintain the relationship of cooperation and understanding between the two teams that regularly assist each other with achieving their program objectives.

-     A UTAS intern was engaged for 13 weeks (one day per week) to progress the re-design of international investment prospectus promoting Hobart as a place in which to study, live, visit and invest. This prospectus will replace the prospectus of 2014 and will be a document that is downloadable and in hard copy form. It provides an introduction to both Hobart and Tasmania and provides contacts for those wanting more in-depth information.

-     Attendance at Department of State Growth meeting with a delegation from the Shaanxi Province with a focus on fruit growing and related education (formal relationship with TasTAFE). Xi’an, Hobart’s friendship city is the capital of the Shaanxi Province.

December

-     Attendance at a business networking event hosted by the Australia - Fujian Association Tasmania. This network is a strong local network that has promoted a number of state wide investment opportunities to the Fujian Province resulting in tourism investment.

 

2018

January

-     A six-day Council delegation, comprising two Aldermen and two officers, travelled to Timor-Leste to investigate the potential of a relationship between Hobart and the village of Balibó and a waste and recycling demonstration project. The delegation accompanied Dr Nitin Verma who was visiting the East Timor Eye Program he established in 2000. Dr Verma is the Honorary Consul for Timor-Leste in Tasmania.

A report on this visit will be brought to this committee meeting (Economic Development and Communications Committee, April 19).

February

-     Meeting with Secretary of Derwent Storms to discuss the potential of a Tasmanian Dragon Boat crew taking part in the Dragon Boat Festival in Fuzhou in June 2018 or 2019. Contact has also been made with the MoCo club and Dragons Abreast, all of whom are interested in participating in 2019.

This provides an excellent opportunity for a cultural exchange between Hobart and Fuzhou. The China Dragon Boat Tournament will be hosted by Fuzhou from 2015 until 2020. This is China’s first International Dragon Boat Federation World Cup, a significant world class event that local Hobart dragon boaters would not be able to gain access to without the friendship city relationship.

-     Meeting with General Manager of Australian Wooden Boat Festival (AWBF) to discuss involvement of sister / friendship cities in 2019 and 2021.

-     Attendance of reception at Government House to mark the successful first season of the new French Antarctic icebreaker.

-     Attendance of reception held by French Navy to mark the successful first season of the French Antarctic icebreaker and retirement of Mr Yves Frenot, Director of the French Polar Institute.

This is in support of the Antarctic sector and the economic and cultural significance to Hobart and Tasmania of the French program using Hobart as its home port.

-     Meeting with ‘Travel with a Cause’ to discuss the relationship between the City of Hobart and Xi’an. This was to understand the business of Travel with a Cause and identify whether this organisation could assist the City of Hobart or partners achieve their international objectives. A referral was made to a school in Hobart that might find Travel With a Cause’s offerings of interest.

March                                                   

-     Meeting with a Japanese teacher at a local school to discuss the potential of AFL and Yaizu. This is to facilitate a sporting relationship between Hobart and Yaizu which could result in AFL teams travelling between both cities. This provides cultural enrichment but also additional visitor spend in the City of Hobart. The average spend of an international visitor according to Tourism Tasmania for the period Jan 2017-Dec 2017 is $1783, with the daily spend being $105.

-     Representatives from UTAS, St. Michael’s Collegiate and Hutchins School visited Fuzhou. City of Hobart through Fuzhou contacts facilitated tours of Fuzhou Foreign Language School and No. 18 Middle School. This was to discuss school to school relationships and investigate the potential of students from this region enrolling for longer term study in Hobart.

Deloitte Access Economics in 2014 estimated that international students spend on average p/a $42,531 of which 50 per cent is spent in the local economy. This does not include the value to the economy of visiting family and friends.

-     Discussion with President of South Hobart Football Club about potential relationship with a soccer club in Yaizu. It is hoped that these initial discussions will result in young soccer players travelling to Yaizu for training opportunities and to play matches and vice versa.

-     Attendance at presentation given by Dr Nitin Verma about the East Timor Eye Program. Meeting afterwards with Dr Nitin Verma, representatives of the Timor-Leste Friendship Network (Tasmania) and teachers from two local schools.

One of the schools has invited Aldermen and officers to visit to present a summary of the recent visit to Timor-Leste to pupils who will be heading there later this year.

-     Attendance of dinner to welcome Argentinian Ambassador to Hobart, hosted by the Tasmanian Polar Network. Ushuaia in Argentina is one of the five Antarctic gateway cities is in Argentina. The IRAP identified the potential of investigating relationships with the gateway cities as an action.

April

-     Meeting with UTAS Global Partnerships Team to discuss current UTAS strategy and potential of City of Hobart hosting a reception to welcome students from Hobart’s four sister / friendship cities when they attend UTAS. As mentioned above, an international student will spend on average $42,531 in the economy. It is therefore important that the City of Hobart utilises its international relationships as a means of attracting more students from that city or region.

Ongoing

-     Regular meetings and email exchanges have occurred over the last 12 months between officers involved in the University of Western Sydney and UTAS led Antarctic Gateway Cities project. The City of Hobart has committed $20,000 p/a cash and $20,000 in kind per annum for the three years 2017-2020. 

This project presents the City of Hobart with an opportunity to explore whether there is an appetite to re-establish the Antarctic Gateway Cities Group for the purposes of sharing information between all gateway cities (Ushuaia, Punta Arenas, Christchurch, Cape Town and Hobart).

Outputs from this project will include a connectedness index that can be used by any place to appraise its connectivity with Antarctica. This will be immensely useful to Hobart and Tasmania in appraising the current relationship with Antarctica and areas in which this can be strengthened. An online game is also being developed that will engage and connect young people from all five global gateway cities with Antarctica and each other.

-     The City of Hobart and the Abruzzese Association met regularly to discuss specific events such as the 20th Anniversary celebrations in October. Meetings are also held to discuss the sister city relationship with L’Aquila at a more strategic level. Council representatives have also recently started to attend the Abruzzese Association committee meeting bi-monthly.

Hobart – Yaizu Sister City Committee. The City of Hobart coordinates this meeting every three months. This meeting occurs more often in the build-up to the visit from students travelling from Yaizu in July.

Activities not listed in the IRAP     

May 2017 – A group of 25 students from Papua New Guinea (PNG) were given a tour of the Town Hall, the Franklin Square redevelopment project, guidance on City of Hobart project management principles and a presentation of the work of the City of Hobart as a local government.

The students were employees from the PNG provincial government sector. This initiative is funded by DFAT (Department of Foreign Affairs and Trade – Federal Government).

The City of Hobart has an involvement in this visit as a means of assisting DFAT achieve their objectives in this area. This also promotes the learnings and achievements of the City of Hobart in the project management space over recent years to an international audience.

 

November 13 2017 – Visit to the Lord Mayor from the President of Bangde College, China (Shanghai). Bangde College and TAFE Tasmania have a long standing joint educational program whereby two study years are conducted in China followed by a third year in which students either stay in China or come to Hobart to complete a Chinese Diploma and an Australian Diploma. Following this, students can choose to progress to UTAS to complete a Bachelor of Business Logistics.

Since the first students enrolled in this program in 2003, approximately 200 students have completed the program in Tasmania and 1,000 in Shanghai. This represents revenue from offshore tuition fees of approximately $1.298 million, together with $6.4 million contributed directly to the Tasmanian economy by students completing study in Tasmania.

A new contract to extend the program until 2021 was negotiated in 2015. The Lord Mayor met the President of Bangde College in 2015 as part of the Premier of Tasmania’s Trade Mission to China. As the status of Lord Mayor is very well received in China, this contributed greatly to a positive relationship between Bangde College and Tasmania as a whole.

January 22 2018 - Attendance aboard the Umitaka Maru, a training and research vessel of Tokyo University of Marine Science & Technology. The Umitaka Maru visited Hobart after collaborative research work in Antarctic Waters. The ship has been visiting Hobart annually since 2010.

January 25 2018 – Hosted representatives from Antarctic Australia and the Council of Managers of National Antarctic Programs (COMNAP) in a tour of the Town Hall and its facilities for consideration as a venue for the 2020 COMNAP conference.

March 20 2018 A group of 26 students from Papua New Guinea (PNG) were given a tour of the Town Hall, the Franklin Square redevelopment project, guidance on City of Hobart project management principles and a presentation of the work of the City of Hobart as a local government. The students were employees from the PNG provincial government sector (see May 2017 for more information on the City’s involvement).

Metrics

Key metrics from the IRAP are included below. A column has been added to the current action plan (Attachment A) to provide specific commentary against each action and suggestions as to whether the action should be amended / removed.

-    The visitor numbers from Fuzhou and Xi’an per annum are estimated by Tourism Tasmania to be under 1000. The data collected through the Tasmanian Visitor Survey is a sample of visitors to Tasmania, not all visitors. It is therefore advised that estimates under 1000 are treated with greater caution.

-    Number of students at UTAS: 27 from Fuzhou, 46 from Xi’an. As per the Deloitte Access Economics Study mentioned previously, these students represent a spend in the local economy of over $1.5 million in the 2017–18 year.

-    Number of international students at Tasmanian Government Schools: Fujian Province: 2016: 15 enrolments, 2017: 6 enrolments. This represents a spend of nearly $400,000 in the local economy from the 2016 admissions and over $127,000 from enrolments in 2017.

-    Number of international students at Tasmanian Government Schools:
Shaanxi Province: 2016: 2 enrolments, 2017: 2 enrolments. This represents a spend in the local economy of nearly $43,000 from enrolments in 2016 and the same in 2017.

-    Number of international students in vocational education and training:
Fujian Province: 0 in 2016 and 2017.
Shaanxi Province: 1 admission in 2018, representing a local spend of over $21,000.

-    Business referrals / introductions to Xi’an: 1 (Hutchins School).

-    Business referrals / introductions from Xi’an / Shaanxi Province: 1 group received by the Department of State Growth (attended by the City of Hobart). The purpose of the visit from the Shaanxi group that included representatives of government fruit and vegetable administrations was to sign an agreement between the Luochan Vocational Secondary Specialized School of Shaanxi Province of the People’s Republic of China and TasTAFE. This agreement was to investigate a ‘talent training scheme’ for fruit growing.

-    Business referrals / introductions from Fuzhou / Fujian Province: 9 investors visited the City with familial links to Fujian Province.

-    Business referrals /introductions to Fuzhou: 4 (Hutchins School, St Michael’s Collegiate, St Mary’s College and UTAS).

Plans for 2018–19

4.7.     As evident above, discussions are taking place to progress a range of projects. Future plans include:

-     Potential art collaboration (sister / friendship cities).

-     Tasmanian representation at the 2019 Dragon Boat Festival Fuzhou.

-     Art exhibition in Hobart for Xi’an artists.

-     Educational / cultural scholarship for young person from Hobart with Abruzzese ancestry to visit L’Aquila.

-     Soccer exchanges between South Hobart Football Club and a club in Yaizu.

-     Sister / friendship city participation in Australian Wooden Boat Festival 2019 and 2021.

-     A community development based relationship and project with the village of Balibó in Timor-Leste.

-     Annual visit from a group of Yaizu students for homestay experience (July–August) 2018.

-     Assistance for a group of students from Mount Carmel travelling to Yaizu for a home stay experience in October 2018.

-     Visit from the Mayor of Yaizu and the Yurikamome Choir (September 2018).

5.         Proposal and Implementation

5.1.     It is proposed that the Council receives the annual progress report against the current International Relations Action Plan.

5.2.     It is proposed that the following minor changes are made to the IRAP. These changes are noted in more detail in attachment A where comments have been made against each action.

·    1.5.3 Hold an annual forum with Hobart’s key business leaders to discuss opportunities for Hobart, overseas.

Suggested that this is removed because partners such as the Department of State Growth (including the Office of the Coordinator General) and the Federal Government (Austrade) facilitate business to business relationships.

·    2.2.1 On a biennial basis hold a cultural ‘weekend / day’ for each sister / friendship city, whereby representatives from the sister / friendship city and local community are invited to promote aspects of their city’s culture and life to Hobart and Tasmania.  Alternatively, collaborate with existing local activities i.e. Festa Italia festival or the Australian Wooden Boat Festival and The Taste of Tasmania.

It is suggested that this action is amended as holding a full day or weekend would require significant resourcing which is potentially unnecessary when a sister /friendship city presence can be arranged at existing events. 2.2.1 could read:

‘Encourage and facilitate the involvement of the sister / friendship city local community to stage activities in collaboration with existing events such as Festa Italia or the Australian Wooden Boat Festival that promote aspects of their city’s culture and life to Hobart and Tasmania.’

·    4.2 Commit additional resource to the marking of the 40th Anniversary of the friendship with Yaizu in 2017.

This has now occurred so it is suggested that the action is removed.

·    4.3 Commit additional resource to the marking of the 20th Anniversary of the friendship with L’Aquila in 2018.

This has now occurred so it is suggested that the action is removed.

6.         Strategic Planning and Policy Considerations

6.1.     Delivery against the current IRAP and continued improvement with respect to the way in which the City of Hobart measures the value of its international relationships is in line with the following Council strategy:

Capital City Strategic Plan (2015 - 2025) Goal 1 - Economic Development, Vibrancy and Culture “City growth vibrancy and culture comes when everyone participates in city life”:

“1.1.2    Support the University of Tasmania’s continued growth within the city.

1.1.5      Implement the City of Hobart’s Economic Development Strategy.

1.1.6      Develop relationships with other cultural and educational institutions as opportunities arise.

1.2.2      Partner with stakeholders to promote Hobart as a safe and culturally receptive city with a quality urban and natural environment.

1.2.3      Develop a policy position on international relations.

1.2.4      Support the Council’s existing sister city relationships with Yaizu, L’Aquila and Xi’an and respond to new opportunities.”

7.         Financial Implications

7.1.     Funding Source and Impact on Current Year Operating Result

7.1.1.     The actions for the 2017–18 year have been incorporated into the Economic Development budget.

7.1.2.     The approved 2017–18 budget for the sister cities program comprised $213,870 for visiting and $57,500 for hosting.

7.1.3.     During the financial year so far, $119,080 remains in the visiting budget and $35,743 in the hosting budget.

7.2.     Impact on Future Years’ Financial Result

7.2.1.     International relations activities are being considered as part of the 2018-19 budget approval process.

8.         Legal, Risk and Legislative Considerations

8.1.     The International Relations Action Plan is a non-binding document. The nature of friendship / sister city relationships are also non-binding.

9.         Environmental Considerations

9.1.     The environmental impact of aviation cannot be disputed, with air travel contributing significant greenhouse gas emissions linked to climate change.  A small proportion of this can be addressed through the purchase of a ‘carbon offset’ at the time of buying tickets.

9.2.     Trips combining visits to a number of cities reduce the necessity for multiple long haul flights which is an economy of scale economically and environmentally. 

9.3.     The friendship cities of Xi’an and Fuzhou have expressed the desire to examine ways in which they can learn from some of the exemplar environmental practices in Tasmania around generation of energy and the protection of the environment.

9.4.     Should the City make a long term commitment to a relationship in Timor-Leste, it is likely that a project / projects will be delivered that improve waste and recycling practices in some areas.

10.      Social and Customer Considerations

10.1.   It is of social importance that the City of Hobart fosters a diverse selection of international relationships based on geography, industry and nature of outcomes (community, culture, economic).

10.2.   The City establishing Sister or Friendship City Agreements facilitates a broader local understanding and appreciation for different cultures and communities. 

10.3.   Fostering these relationships is also a powerful and respectful message to people within the community who have close cultural ties with the cities in question.

10.4.   The community may question the value of international relations if the City of Hobart does not continue to continuously consider the way in which it measures and reports this information and involves the community in maximising opportunities arising.

11.      Marketing and Media

11.1.   The City Marketing Unit contributions to marketing collateral such as investor and international student brochures may be sought alongside other key partners.

11.2.   The way in which Aldermen and officers conduct their work overseas contributes to the Tasmanian brand internationally.

11.3.   A number of innovative and interesting ideas in relation to Hobart’s four sister / friendship cities have come from the community to date. It is therefore paramount that community awareness of these relationships continues to be increased.

12.      Community and Stakeholder Engagement

12.1.   The IRAP was amended in 2017 following consultation with:

-     Hobart Chamber of Commerce

-     Officer of the Fuzhou Foreign and Overseas Affairs Office

-     Tasmania China Business Association

-     Department of State Growth (Tasmanian Government)

-     Austrade

-     Australia China Business Council (Tasmania)

12.2.   The City of Hobart meets every two months at minimum with the Abruzzese Association and every three months with the Council coordinated Yaizu Sister City Committee. At least weekly email contact is made with officers in Fuzhou and Xi’an. A new Mayor and officer team were elected recently in L’Aquila and the City of Hobart is building a relationship with them.

12.3.   At least weekly contact / meetings / discussions occur in relation to the developing relationship in Timor-Leste.

13.      Delegation

13.1.   This matter is one for the Council.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Lucy Knott

Economic Development Project Officer

 

 

Date:                            13 April 2018

File Reference:          F18/24553

 

 

Attachment a:             International Relations Action Plan with Commentary   


Item No. 6.3

Agenda (Open Portion)

Economic Development & Communications Committee Meeting - 19/4/2018

Page 100

ATTACHMENT a

 

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Item No. 6.4

Agenda (Open Portion)

Economic Development & Communications Committee Meeting

Page 122

 

19/4/2018

 

 

6.4    River Derwent Ferry Transportation - Update

          File Ref: F18/30252

Report of the Associate Director City Economy, Tourism and Events of 13 April 2018 and attachments.

Delegation:     Council


Item No. 6.4

Agenda (Open Portion)

Economic Development & Communications Committee Meeting

Page 123

 

19/4/2018

 

 

REPORT TITLE:                  River Derwent Ferry Transportation - Update

REPORT PROVIDED BY:  Associate Director City Economy, Tourism and Events

 

1.         Report Purpose and Community Benefit

1.1.     The purpose of this report is to provide an update on the River Derwent ferry transportation matter.

1.2.     The introduction of a regular, reliable and cost effective river based transport system for the city is likely to benefit the community by offering Greater Hobart an alternative mode of transport for both commuters and visitors with the potential or reducing congestion on the roads.

2.         Report Summary

2.1.     At its meeting of 9 May 2016 the Council supported a Notice of Motion requesting that an urgent report be provided that investigates what information and evidence would be required to test the viability of a River Derwent ferry service.

2.2.     A report titled, River Derwent Ferry Transportation, was subsequently considered by the Council at its meeting of 5 September 2016 where it resolved to convene a roundtable of stakeholders to discuss a River Derwent ferry service and also for the Council to seek a meeting with the then Infrastructure Minister to discuss the topic of ferry services further.

2.3.     A number of meetings with the Minister took place early 2017 and a two-hour River Derwent ferry transportation stakeholder forum was held 20 July 2017.

2.4.     Following on from the forum the matter was considered by the Council at its meeting of 2 October 2017 where it resolved, inter alia, to request the state government to progress its integrated transport plan, seek commitment from STCA to resource a joint study and seek to undertake a business case for proceeding with the most promising options for a River Derwent ferry service in partnership with the state government and neighbouring councils.

2.5.     On November 2 2017 the Lord Mayor wrote to the Minister for Infrastructure, the Mayors of Brighton, Clarence City and Kingborough Councils along with the Commissioner of Glenorchy City Council and those that took part in the forum held 20 July 2017.

2.6.     Although the matter generated a lot of interest and support for a River Derwent ferry service, communication from stakeholders and responses to the Lord Mayor’s correspondence has been received noting a lack of solid regional support from the metropolitan councils to commit resources noting that the state government holds responsibility in transport matters.

2.7.     The Mayor of Clarence City Council is prepared to partner with Hobart in lobbying for a ferry service but views that it would be more appropriate for the state government to undertake and fund the development of a strategy and associated infrastructure to enable a regular ferry transport system.

2.8.     Given the current state government policy is to establish a new Derwent River ferry service between Bellerive & Sullivans Cove, It is proposed that both the Lord Mayor and Mayor request a meeting with the new Minister for Infrastructure the Hon Mr Jeremy Rockliff MP.

3.         Recommendation

That:

1.      The Council reaffirm its support for a River Derwent ferry service.

2.      The Lord Mayor invite the Mayor of Clarence to join him in requesting a meeting with the new Minister for Infrastructure the Hon Mr Jeremy Rockliff MP regarding the progress of its plan for trans-Derwent ferries, initially between Bellerive and Sullivans Cove.

 

4.         Background

4.1.     At its meeting of 9 May 2016 the Council considered a Notice of Motion that requested an urgent report into matters relating to a viable River Derwent ferry transport service and resolved:

That an urgent report be provided that investigates what information and evidence would be required to test the viability of a River Derwent ferry service being reintroduced.

4.2.     In line with the above resolution, the Derwent River Ferry Transportation report was considered by the Council at its meeting of
5 September 2016 where it was resolved that:

1.   The Council convene a roundtable of stakeholders, at the appropriate time, to progress discussions on the development of a River Derwent ferry service.

2.   The Lord Mayor and Aldermen Cocker and Thomas meet with the Minister to discuss the issue of ferry services further.

 

 

 

Meeting - Infrastructure Minister

4.3.     As per the above Council resolution a meeting with the then Infrastructure Minister the Hon Mr Rene Hidding MP took place. The Lord Mayor and Aldermen Thomas and Cocker were in attendance.

4.4.     A second meeting with the Minister was held after the River Derwent ferry transportation stakeholder roundtable/forum. Both the Lord Mayor and Alderman Thomas were in attendance.

It was noted that the Minister was supportive of the concept of ferry transport on the River Derwent.

River Derwent Ferry transportation stakeholder roundtable/forum

4.5.     The City of Hobart engaged SGS Economics & Planning to facilitate a two-hour River Derwent ferry transportation stakeholder roundtable, to take place on Thursday 20 July, with the aim of determining the commitment of stakeholders in relation to a ferry project.

4.6.     Following on from the above forum the matter was considered by the Council at its meeting of 2 October 2017 where it resolved that:

1.   The Council request the Tasmanian Government to progress its Southern Integrated Transport Plan 2010 particularly in areas of multi-modal integrated ticketing, real time transport data and connected transport routes.

2.   The Council seek a commitment from STCA and particularly neighbouring councils (Brighton Council, Clarence City Council, Glenorchy City Council and Kingborough Council) to resource a joint study to examine the potential for development around a number of ferry centric nodes in a way that provides density (demand), attractions (visitors), amenity (cafes and other services) and links to transport, walks, etc. with each having a unique and locally appropriate character.

3.    The Council seek commitment, in the form of a Memorandum of Understanding, from the Tasmanian Government and neighbouring councils (Brighton Council, Clarence City Council, Glenorchy City Council and Kingborough Council) to jointly undertake a business case for proceeding with the most promising options for a River Derwent ferry service.

i.     The business case to provide the state and local government along with the wider community information so as to assess whether they consider it represent a good and appropriate use of public funds.


 

4.    The Council commit to contribute up to $20000 for a potential:

i.     joint study on existing docking facilities and the development of ferry centric nodes; and

ii.    joint business case for a River Derwent ferry service,

to be funded from the contractors–business management allocation in the Economic Development Function of the
2017–18 Annual Plan.

5.    The Council establish a smaller working group from the participants of the forum to act as a working and reference group with participants to be invited by the General Manager.

6.    The Lord Mayor be asked to write to all participants thanking them for their input and further advising on the Council’s next steps.

4.7.     On November 2 2017 the Lord Mayor wrote to the then Hon Rene Hidding MP, Minister for Infrastructure (Attachment A) the Mayors of Brighton, Clarence City and Kingborough Councils along with the Commissioner of Glenorchy City Council (Attachment B) and those who took part in the forum held 20 July 2017 (Attachment C).

Please find below a brief overview of responses received to date:

On 29 November 2017 a response was received from the Minister (Attachment D), noting:

-    The Tasmanian Government is progressing its own plan for trans- Derwent ferries, initially between Bellerive and Sullivans Cove, in conjunction with Metro Tasmania.

-    The number of previous studies and reports commissioned over several years on the feasibility of Derwent River ferry transport.

-    With this existing information the government is confident that an initial ferry service between Bellerive and Sullivans Cove is a modest, but realistic first step that requires the cooperation of Metro Tasmania and significant capital and ongoing operational support, through the establishment period, by the government.

-    Encourages the City to continue with improving pedestrian links between Sullivans Cove and the CBD which would contribute significantly to the success of a passenger ferry service into Sullivans Cove.

-    Wishes not to deter the Council from garnering the support of neighbouring Councils for the development of ferry infrastructure beyond that planned by the government.


 

4.8.     On 14 November 2017 a response was received from Commissioner Sue Smith, Glenorchy City Council (Attachment E), noting, at this stage:

-    Declines our request for co-contribution into a joint studies relating to ferry transportation.

-    The State Government holds responsibility in transport matters.

-    Glenorchy City Council’s position is to place its priority support behind the potential of light rail.

-    Not prepared to commit ratepayer’s funds to fund further transport studies without some sound commitment by the state government.

-    If there was any viability to a ferry service at this time private enterprise would be talking with the State Government.

4.9.     On 22 November 2017 a response was received from the Mayor of Clarence, Alderman Doug Chipman (Attachment F), commending the Council for taking the initiative and demonstrating to the state government that there is interest, the Mayor also noted:

-    it would be more appropriate for the state government to undertake and fund the development a regular ferry transport system based on:

-    the need for a multi-jurisdictional approach;

-    the integration of Metro; and

-    the state government most likely to be considered the ‘land owner/water owner’.

Proposing that:

-    the five councils should, as one voice, lobby the state government to undertake and fund the required works.

-    ferry transport could potentially progress as part of a proposed City Deal – local government could seek bipartisan commitment from both major political parties prior to the March state elections.

-    as a next step, suggests that the General Managers and appropriate staff of the five councils meet to determine an agreed pathway forward.

4.10.   On 7 November 2017 a response was received from Alderman Sharyn von Bertouch, Clarence City Council, who attended the forum (Attachment G), noting that that at the Clarence City Council meeting held Monday 6 November advised that it received a request from the Hobart City Council in relation to the matter and that an officer’s report and recommendation would be provided to the Aldermen in the near future

 

4.11.   On 7 November 2017 a response was received from Robert Clifford AO, who attended the forum (Attachment H) noting:

-    Disagreement with the SGS report in relation that a good tourist suitable vessel in not able to also be a commuter vessel and notes that a good tourist vessel should have the same facilities provided as a commuter vessel.

-    Generally agrees with the remainder of the study and now awaits for the go ahead to build and set up various dock facilities suitable for both commuters and visitors.

4.12.   On 11 December 2017 the matter was considered by the STCA where it resolved that the Hobart City Council and the Clarence City Council keep the STCA informed of the matter.

4.13.   It is further noted that since the above actions were undertaken there was a state election held in March with the Liberal Government being returned. It is therefore opportune to recommence dialogue with the new Minister for Infrastructure regarding a River Derwent ferry service.

5.         Proposal and Implementation

5.1.     Given the above responses, Clarence is prepared to partner with Hobart in lobbying for a ferry service but views that it would be more appropriate for the state government to undertake and fund the development of a strategy and associated infrastructure to enable a regular ferry transport system.

5.2.     Further noting the current state government policy is to establish a new Derwent River ferry service between Bellerive & Sullivans Cove.

5.3.     It is proposed that both the Lord Mayor and Mayor of Clarence City Council request a meeting with the new Minister for Infrastructure the Hon Mr Jeremy Rockliff MP regarding the progress of its plan for trans-Derwent ferries, initially between Bellerive and Sullivans Cove.

6.         Strategic Planning and Policy Considerations

6.1.     The introduction of a regular, reliable and cost effective river based transport system is consistent with the following two objectives within the Capital City Strategic Plan 2015-2025:

-     Economic development, vibrancy and culture
Strategic objective 1.4: An enriched visitor experience; and

-     Urban management
Strategic objective 2.1: A fully accessible and connected city environment.

6.2.     Further to the above the City of Hobart continues to develop its Transport Strategy to plan for the future transport needs of our community and to support growth in our population and the economy.

7.         Financial Implications

7.1.     None arise from this report.

8.         Legal, Risk and Legislative Considerations

8.1.     None arise from this report.

9.         Environmental Considerations

9.1.     Whether a ferry service is more environmentally friendly than any other form of transport is beyond the scope of this report. However presumably the change of mode of people from cars to ferry (or bus) will reduce the overall Co2 emissions.

9.1.1.     It is understood that emission standards from modern marine engines have improved dramatically in recent years.

9.1.2.     It is further understood that electric ferry options could be a viable, fuel efficient and low-emission option for a short-run ferry route.

10.      Social and Customer Considerations

10.1.   Transport and traffic issues in Hobart is a matter the community feels strongly about and generates significant public interest into the issues of congestion and ways to alleviate it.

11.      Marketing and Media

11.1.   The forum and the Councils consideration of the matter gained some media attention with coverage across the three major television stations along with an article and a number of letters to the editor in the local newspaper indicating an ongoing public interest in the matter.

12.      Community and Stakeholder Engagement

12.1.   The forum was attended by close to fifty stakeholders including the state government, ferry operators, Incat, Metro, Tasports, engineers, key tourism operators and neighbouring councils.

13.      Delegation

13.1.   This matter is delegated to the Council.

 

 

 

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Tim Short

Associate Director City Economy, Tourism and Events

 

 

Date:                            13 April 2018

File Reference:          F18/30252

 

 

Attachment a:             Correspondence from the Lord Mayor to the Minister for Infrastructure, 2 Nov 2017

Attachment b:             Correspondence from the Lord Mayor to Brighton, Clarence, Glenorchy and Kingborough Councils, 2 Nov 2017

Attachment c:            Correspondence from the Lord Mayor to forum participants, 2 Nov 2017

Attachment d:            Correspondence from the Minister for Infrastructure to the Lord Mayor, 29 Nov 2017

Attachment e:             Correspondence from the Commissioner of Glenrochy to the Lord Mayor, 14 Nov 2017

Attachment f:             Correspondence from the Mayor of Clarence to the Lord Mayor, 22 Nov 2017

Attachment g:            Correspondence from Alderman von Bertouch, 7 Nov 2017

Attachment h:            Correspondence from Mr Robert Clifford, Incat to the Lord Mayor, 7 Nov 2017   


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6.5    Lighting up Town Hall - National Road Safety Week 2018

          File Ref: F18/25968

Report of the Associate Director Communications and Marketing of 13 April 2018.

Delegation:     Council


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REPORT TITLE:                  Lighting up Town Hall - National Road Safety Week 2018

REPORT PROVIDED BY:  Associate Director Communications and Marketing

 

1.         Report Purpose and Community Benefit

1.1.     This report proposes that the Council supports the National Road Safety Week 2018, which is being organised by the Road Safety Advisory Council and runs from 30 April to 6 May 2018.

1.1.1.     Road Safety Week is an initiative to increase awareness about the need for all road users to be safe and courteous on the roads to reduce the chances of crashes that could result in death or serious injury. 

2.         Report Summary

2.1.     The Road Safety Advisory Council will be lighting up various buildings around Tasmania in yellow throughout National Road Safety Week 2018 and has proposed to light the Hobart Town Hall yellow at its own expense.

2.2.     Road Safety Week is an initiative to increase awareness about the need for all road users to be safe and courteous on the roads to reduce the chances of crashes that could result in death or serious injury.  It is also about commemorating those who have been killed or injured on our roads.

2.3.     It is proposed that the City of Hobart support the National Road Safety Week 2018 by approving the illumination of the Hobart Town Hall. In the past, the illumination of other landmarks owned by the City of Hobart has also been undertaken. It is noted, that these landmarks have already been booked out by other organisations/charities through the City Lighting process. The Road Safety Advisory Council is aware of this and still wishes to proceed with lighting the Town Hall. 3.       Recommendation

That the Council approve the illumination of the Hobart Town Hall in the colour yellow to coincide with National Road Safety Week 2018, 30 April to 6 May 2018 at the expense of the Road Safety Advisory Council.


 

4.         Background

4.1.     At its meeting dated 6 March 2017, the Council resolved the following:

‘That:    1.    The Council approve the request of the Road Safety Advisory Council to illuminate the Hobart Town Hall yellow, at its expense, to coincide with National Road Safety Week 2017 from 8 to 14 May 2017.

4.2.     Road Safety Week is a national initiative to increase awareness about the need for all road users to be safe and courteous on the roads to reduce the chances of crashes that could result in death or serious injury.  It is also about commemorating those who have been killed or injured on our roads.

4.2.1.     In Tasmania, the Road Safety Advisory Council makes recommendations to the State Government about road safety policy, community, school-based and public education programs, expenditure of the road safety levy and oversees advertising campaigns.

4.3.     The colour bright yellow is central to national Road Safety Week branding and a yellow ribbon pin has been used in previous years to create a broader awareness for the community.

4.4.     The Road Safety Advisory Council will be lighting up various buildings around Tasmania throughout National Road Safety Week in 2018 and has identified the Hobart Town Hall as a location for the Hobart region.

4.5.     The Road Safety Advisory Council will pay all costs associated with the operation and installation of the lighting on the Hobart Town Hall building.

4.5.1.     They will coordinate the necessary arrangements with the external lighting company in conjunction with relevant Council officers.

5.         Proposal and Implementation

5.1.     It is proposed that the City of Hobart again support Road Safety Week by approving the illumination of the Hobart Town Hall yellow by the Road Safety Advisory Council.

5.2.     It is proposed that the costs associated with lighting the Hobart Town Hall would be borne by the Road Safety Advisory Council.

6.         Strategic Planning and Policy Considerations

6.1.     This proposal aligns with Goal 1 - Economic Development, Vibrancy and Culture within the Capital City Strategic Plan 2015-2025, in particular the following Strategic Objectives:

‘1.3        Vibrant city centre and suburban precincts

1.4         An enriched visitor experience

1.5         Cultural and creative activities build community wellbeing and economic viability.’

7.         Financial Implications

7.1.     Funding Source and Impact on Current Year Operating Result

7.1.1.     Not applicable.

7.2.     Impact on Future Years’ Financial Result

7.2.1.     Not applicable.

 

8.         Legal, Risk and Legislative Considerations

8.1.     Not applicable

9.         Environmental Considerations

9.1.     The lights installed with be LED which use minimal electricity.

10.      Social and Customer Considerations

10.1.   This proposal is to assist the Road Safety Advisory Council to get their message of road safety out to the wider community.

11.      Marketing and Media

11.1.   The City of Hobart would promote its support for the Road Safety Awareness Week through the City’s social media account.

12.      Community and Stakeholder Engagement

12.1.   This report has been prepared in consultation has been undertaken with the Road Safety Advisory Council Marketing Officer, Department of State Growth.

13.      Delegation

13.1.   This matter is delegated to the Council.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Umesh Ratnagobal

Associate Director Communications and Marketing

 

 

Date:                            13 April 2018

File Reference:          F18/25968

 

 

 


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6.6    Community Development Grants Program - Marketing Grants  Round One 2018 - Recommendations

          File Ref: F18/30687;  17/260-005

Report of the Associate Director Communications and Marketing of 13 April 2018 and attachments.

Delegation:     Council


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REPORT TITLE:                  Community Development Grants Program - Marketing Grants  Round One 2018 - Recommendations

REPORT PROVIDED BY:  Associate Director Communications and Marketing

 

1.         Report Purpose and Community Benefit

1.1.     This report seeks approval of the recommendations for two marketing grants streams; Shopfront Improvement and Local Trader Marketing under the 2017-18 Community Development Grants Program for the second round of funding for 2017-18.

2.         Report Summary

2.1.     The recommended funding allocations for the second of the twice yearly rounds of the 2017-18 Marketing grants that opened in February 2018 are shown at Attachment A to this report.

2.2.     A total of 11 eligible applications were received for both grant streams with a total of five projects across all of the grants streams recommended for full funding with a total value of $23,253.73.

3.         Recommendation

That:

1.      The Council approve the recommended level of funding to the successful applicants under the 2017-18 Community Development Grants Program under the streams of Shopfront Improvement and Local Trader Marketing, in accordance with Table 1 of Attachment A to this report.

2.      The total value of the recommended projects is $23,253.73, which comprises $13,253.73 for the Shopfront Improvement stream, and $10,000 for the Local Trader Marketing stream.

3.      The funding for the grants be attributed to the Communications and Marketing Division budget in the 2017-18 Annual Plan.

4.      The total grant provision be recorded in the ‘Grants, Assistance and Benefits Provided’ section of the City of Hobart’s Annual Report.

 

4.         Background

4.1.     The Council resolved to implement a marketing grants program at its meeting held on 5 June 2017, and this is the second time Marketing Grants have been offered.

4.2.     In the stream of Shopfront Improvement, the 2017-18 funds are made available through two rounds, in August 2017 and February 2018.  Applicants can apply for any amount up to $5,000, which they must match dollar for dollar.  A total of $24,000 is allocated to the program for the 2017-18 financial year. In the August 2017 round, $11,846.50 in funding was approved, making $12,153.50 available for the February 2018 round.

4.3.     In the stream of Local Trader Marketing, the 2017-18 funds are made available through two rounds in August 2017 and February 2018, and applicants can apply for any amount up to $5,000.  A total of $24,000 is allocated to the program for the 2017-18 financial year.  In the August 2017 round, $5,000 of grants was approved, making $19,000 available for the February 2018 round.

4.4.     The Marketing Grants were advertised on 3 February 2018 in the Mercury newspaper, with the application period closing midnight on 5 March 2018.

4.4.1.     The program was also promoted through a range of business networks including to those business owners on marketing distribution lists (in excess of 300 contacts) held by the Communications and Marketing Unit.  The Tasmania Chamber of Commerce and Industry, Tasmanian Small Business Council, and the Waterfront Business Community were encouraged to forward information through their networks.

4.4.2.     The Department of State Growth promoted the program through the Business Tasmania network including on its social media page and website.

4.4.3.     Retail precincts were also consulted including the North Hobart Retail Association, Salamanca Square Inc, Sandy Bay traders and Midtown traders.

4.4.4.     Facebook advertising was undertaken on the City of Hobart corporate page.

4.5.     Grant information is made available on the City of Hobart’s website which provides online access to the application form, guidelines, and copies of relevant City of Hobart strategies that applications should respond to.

4.6.     Two public information sessions were held on 13 February 2018 in the Elizabeth Street Conference Room at 1 pm and 5 pm.  These were free events to provide detailed information regarding the application process.


 

4.7.     An assessment panel for the two grant streams was established comprising the following people:

·     (Chair) Mark Joseph, Senior Advisor Activation and Grants, Community Development, City of Hobart

·     Umesh Ratnagobal, Associate Director, Communications and Marketing, City of Hobart

·     Lucy Knott, Economic Development Project Officer, Executive and Economic Development, City of Hobart

·     Dr Louise Grimmer, Lecturer in Marketing, Unit Coordinator and Retail Researcher, UTAS.

4.8.     Assessors were required to declare a real or perceived conflict of interest for each application during the assessment process.  In the event of a conflict of interest, an assessor’s individual score would become the average of the other scores, and the assessor would be required to leave the room and not participate in the assessment of the application. In this grant round there were no real or perceived conflicts of interest identified.

Assessment Criteria

4.9.     Applications were assessed under the Council policy ‘Applications for Grants - Community Development Division’ that was approved at the Council meeting held on 5 June 2017.

4.10.   Applications were assessed and scored according to the published criteria, grouped as follows:

(i)           Shopfront Improvement

·     the project concept

·     benefits to the business and surrounding streetscape

·     urgency of work required

·     an achievable budget with a minimum of matched funding.

(ii)          Local Trader Marketing

·     project plan

·     evidence of support

·     level of innovation

·     an achievable budget.

4.11.   Points were awarded against all criteria.  The applications recommended for funding were those that scored the highest points overall.

4.12.   Should Aldermen wish to discuss the merits of any particular application, they are invited to contact the Director Community Development.

Shopfront Improvement Grant Applications

4.13.   There were eight applications received for the Shopfront Improvement stream requesting a total amount of $33,117.36.  The demand in this round exceeded the available funds of $12,153, and three application are recommended for funding totalling to $13,253.73. The additional $1,100.23 have been made available through unspent funds in the Local Trader round.

4.14.   The applications were diverse and there were many benefits identified arising from the projects, including the streetscape aesthetic, the business itself, and neighbouring businesses.  The three recommended projects will result in improvements in the city centre and Salamanca.

4.15.   Those applications not recommended for funding compared less favourably to the successful applications.

Local Trader Marketing Grants Applications

4.16.   There were three applications received for the Local Trader Marketing grant stream requesting a total amount of $15,000.  The demand in this round was for less than the available funds of $19,000.  Two applications are recommended for funding totalling to $10,000 based on the unanimous recommendation of the assessment panel.

4.16.1.  These grants are designed to help groups of traders attract customers to their trading area, and aim to encourage trader groups to create and run marketing activities and events.

4.17.   Although there were funds available to support all applications, the application not recommended for funding failed to provide sufficient detail to address the criteria.

4.18.   The successful applicants met the criteria, including providing explanations as to how the marketing initiative would be self-sufficient into the future.

4.19.   $1,100.23 of unspent funds in this round has gone towards supporting a strong application in the Shopfront Improvement grant round.

5.         Proposal and Implementation

5.1.     All applications were acknowledged upon receipt and all applicants will be advised of the Council’s decision and invited to contact staff for feedback on their applications if they wish to do so.

5.2.     Each successful applicant will be required to formally accept the City’s assistance by signing an agreement which requires them to:

·     agree to the conditions of the assistance

·     provide any documentation necessary for compliance under the Goods and Services Tax (GST)

·     detail the ways in which it will acknowledge the City’s support

·     provide an acquittal within 90 days after the completion of their project.

5.3.     The projects recommended for funding from the February 2018 of the Marketing Grants Program are detailed in Table 1 of Attachment A to this report.  Brief details of the project, the assistance requested and the assistance recommended are included for each application.  All applications are listed in rating order, from highest to lowest.

5.4.     The projects listed in Table 2 of Attachment A to this report are not recommended for fundingDetails of assistance requested is included against each application.  All applications are listed in rating order, from highest to lowest.

5.5.     All awarded grants will be noted in the City of Hobart Annual Report in accordance with the Council’s policy in respect to grants and benefits disclosure.

5.6.     Unsuccessful applicants will be advised they can re-apply for future grant rounds.

5.7.     Unsuccessful applicants will also be advised they can contact the Community Development Officer - Grants for feedback regarding their application and to obtain assistance in developing their project in order to resubmit an application in a future grant round.

5.8.     Both grants were presented to Council as pilot programs with the final pilot round been this February 2018 round. A report is currently being prepared to be presented to Council.

6.         Strategic Planning and Policy Considerations

6.1.     This item responds to Goals 1 and 4 of the Capital City Strategic Plan 2015-2025, namely:

“Economic Development, Vibrancy and Culture - City growth, vibrancy and culture comes when everyone participates in city life; and

Strong, Safe and Healthy Communities - Our communities are resilient, safe and enjoy healthy lifestyles.”

7.         Financial Implications

7.1.     Funding Source and Impact on Current Year Operating Result

7.1.1.     There is $12,000 allocated to the Shopfront Improvement Grants for each round in the twice yearly grant rounds, from the City Marketing budget in the 2017-18 Annual Plan. As $11,846.50 was approved in the first round, there is $12,153.50 available for the second round of City Marketing budget in the 2017-18.


 

7.1.2.     There is $12,000 available in the Local Trader Grants for each round in the twice yearly grant rounds, from the City Marketing budget in the 2017-18 Annual Plan. As $5,000 was approved in the first round, there is $19,000 available for the second round of City Marketing budget in the 2017-18.

7.1.3.     The total amount of funds recommended for approval through the August 2017 grant round is $16,963.86.

7.2.     Impact on Future Years’ Financial Result

7.2.1.     Not applicable at present.  A future report will be tabled for consideration regarding the future of the grants and subsequent funding.

7.3.     Asset Related Implications

7.3.1.     Not applicable.

8.         Legal, Risk and Legislative Considerations

8.1.     There are no legal, risk or legislative considerations as part of this report.

9.         Environmental Considerations

9.1.     In line with the Council’s Waste Management Strategy 2015-2030, a requirement is included in all grant guidelines that any activities or events that are funded through the Local Trader Marketing Grant program that sell food must utilise waste reduction strategies and provide compostable containers and utensils to customers.

10.      Social and Customer Considerations

10.1.   The grants strongly support the economic welfare of businesses and organisations with a focus on increasing foot traffic and awareness of local business and trader areas.

11.      Marketing and Media

11.1.   The projects recommended have been selected taking into account the widest community benefit in accordance with the criteria previously endorsed by the Council.  The Communications and Marketing Unit will work with officers and the grant recipients to maximise promotion of the projects, and ensure community recognition of the City’s involvement.

12.      Community and Stakeholder Engagement

12.1.   The Senior Advisor Activation and Grants, Senior Marketing and Promotions Coordinator, Marketing Coordinator, Community Development Officer, Planning Officers and the external panel members have been consulted in the preparation of this report.

13.      Delegation

13.1.   This matter is delegated to the Council.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Umesh Ratnagobal

Associate Director Communications and Marketing

 

 

Date:                            13 April 2018

File Reference:          F18/30687;  17/260-005

 

 

Attachment a:             Marketing Grants Program 2018 - Round 1   


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6.7    2018-19 Fees and Charges - Communications and Marketing Division

          File Ref: F18/29821; 18/20

Report of the Associate Director Communications and Marketing of 10 April 2018 and attachment.

Delegation:     Council


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REPORT TITLE:                  2018-19 Fees and Charges - Communications and Marketing Division

REPORT PROVIDED BY:  Associate Director Communications and Marketing

 

1.         Report Purpose and Community Benefit

1.1.     In accordance with the requirements of Council Pricing Policy and Guidelines dated 29 January 2018, the Council is to review its fees and charges on an annual basis as part of the budget process.

1.2.     The purpose of this report is to present the proposed schedule of fees and charges for the Communications and Marketing Division for the 2018-19 financial year for endorsement.

2.         Report Summary

2.1.     The attached fees and charges as summarised in Attachment A of this report outline the current fees of the Communications and Marketing Division and the proposed fees and charges for the 2018-19 financial year.

2.2.     The total income generated for the 2018-19 financial year is estimated to be $23,360 which is a decrease of 12.71% on the income estimated for the 2017-18 financial year.

3.         Recommendation

That the schedule of fees and charges for the Communications and Marketing Division for the 2018-19 financial year, marked as Attachment A to this report, be approved. 

4.         Background

4.1.     The attached fees and charges as summarised in Attachment A of this report outline the current fees of the Communications and Marketing Division and the proposed fees and charges for the 2018-19 financial year.

4.2.     No new fees or increases are proposed. The estimated revenue has been decreased based on 2017-18 actuals to date.

4.3.     Marketing fees and charges apply to the following:

·     Installation of banners as part of the Council’s civic banner program.

·     Special events boards.

·     Photography and filming permits.

·     City lighting for Elizabeth Mall, Kennedy Lane, and Collins Court.

5.         Proposal and Implementation

5.1.     It is proposed that the attached schedule of fees and charges for the Communications and Marketing Division be adopted for the 2018-19 financial year.

5.2.     Subject to Council approval, the fees and charges for the 2018-19 financial year will become effective from 1 July 2018.

6.         Strategic Planning and Policy Considerations

6.1.     The annual review of the City’s fees and charges contributes to the Capital City Strategic Plan 2015-2025 - Goal 5 – “Governance, Leadership provides for informed decision-making for our capital city”.

7.         Financial Implications

7.1.     Funding Source and Impact on Current Year Operating Result

7.1.1.     There is no impact on the current year operating result.

7.2.     Impact on Future Years’ Financial Result

7.2.1.     The review of the fees and charges for the Communications and Marketing Division has been undertaken and the expected increase for the 2018-19 financial year is provided below:


Function Area

2017-18
Budget

2018-19
BUDGET

Increase / (Decrease)

Communications and Marketing Services

$26,760

$23,360

($3,400)

12.71%

8.         Legal, Risk and Legislative Considerations

8.1.     Pursuant to section 205 of the Local Government Act 1993, Council may impose fees and charges for various services.

9.         Delegation

9.1.     This matter is delegated to the Council.

 

 

 

 

 

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Umesh Ratnagobal

Associate Director Communications and Marketing

 

 

Date:                            10 April 2018

File Reference:          F18/29821; 18/20

 

 

Attachment a:             Fees and Charges - Communications and Marketing Division   


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6.8    Update - Measurement System, International Relationships

          File Ref: F18/31466

Memorandum of the Economic Development Project Officer of 11 April 2018 and attachment.

Delegation:     Council


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Memorandum:    Economic Development & Communications Committee

 

 

Update - Measurement System, International Relationships

 

 

The Council at its meeting of 4 December 2017 resolved:

That:   1.    Council note the update on the recent visit to Xi’an.

            2.    Council endorse, in principle, the project proposed by Alderman Thomas to generate a robust framework measuring of the value of international relationships, derived from an extensive survey of international cities.

(i)    A further report be provided to Council to further scope the project and to provide detailed costings

            3.    Council endorse Alderman Thomas’ attendance of the Sister Cities Australia AGM and forum on 8 December 2017 to promote the project to the network and seek research and resource opportunities.

(i)    The estimate cost of $660 be attributed to the Aldermanic Travel in the 2017-18 Annual Plan.

 

As per point 3 above, Alderman Thomas attended the Sister Cities Australia AGM and forum in December 2017. The attached report from Alderman Thomas updates the Council on the outcomes of this visit and also other recent discussions had on the topic of developing a measurement system for the value of international relationships.

 

Sister Cities Australia has confirmed in principle support for Alderman Thomas’ proposed project, contingent on this project being deferred until after the City of Hobart elections.

 


 

 

REcommendation

That:

1.      That the information be received and noted.

2.      The Council support the deferral of this project until after the City of Hobart elections in October 2018 when a report will be provided to Council to further scope the project and to provide detailed costings.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Lucy Knott

Economic Development Project Officer

 

 

Date:                            11 April 2018

File Reference:          F18/31466

 

 

Attachment a:             Update - Measurement System, International Relations - Report of Alderman Thomas April 2018   


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7        Committee Action Status Report

 

7.1      Committee Actions - Status Report

A report indicating the status of current decisions is attached for the information of Aldermen.

REcommendation

That the information be received and noted.

Delegation:      Committee

 

 

Attachment a:             Status Report    


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8.       Questions Without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

 

An Alderman may ask a question without notice of the Chairman, another Alderman, the General Manager or the General Manager’s representative, in line with the following procedures:

1.         The Chairman will refuse to accept a question without notice if it does not relate to the Terms of Reference of the Council committee at which it is asked.

2.         In putting a question without notice, an Alderman must not:

(i)    offer an argument or opinion; or

(ii)   draw any inferences or make any imputations – except so far as may be necessary to explain the question.

3.         The Chairman must not permit any debate of a question without notice or its answer.

4.         The Chairman, Aldermen, General Manager or General Manager’s representative who is asked a question may decline to answer the question, if in the opinion of the respondent it is considered inappropriate due to its being unclear, insulting or improper.

5.         The Chairman may require a question to be put in writing.

6.         Where a question without notice is asked and answered at a meeting, both the question and the response will be recorded in the minutes of that meeting.

7.         Where a response is not able to be provided at the meeting, the question will be taken on notice and

(i)    the minutes of the meeting at which the question is asked will record the question and the fact that it has been taken on notice.

(ii)   a written response will be provided to all Aldermen, at the appropriate time.

(iii)  upon the answer to the question being circulated to Aldermen, both the question and the answer will be listed on the agenda for the next available ordinary meeting of the committee at which it was asked, where it will be listed for noting purposes only.

 


 

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9.       Closed Portion Of The Meeting

 

The following items were discussed: -

 

Item No. 1          Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2          Consideration of supplementary items to the agenda

Item No. 3          Indications of pecuniary and conflicts of interest

Item No. 4          Committee Action Status Report

Item No. 4.1       Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 5          Questions Without Notice