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City of hobart

AGENDA

Council Meeting

 

Open Portion

 

Monday, 19 February 2018

 

at 5:00 pm

Council Chamber, Town Hall

 

RECOMMENDATIONS UNDER SEPARATE COVER

ORDER OF BUSINESS

Reports of Committees. 3

Finance and Governance Committee

FINANCE Items. 3

12.     Purchasing Card Policy. 3

13.     Annual Review of Loan and Investment Portfolios - 31 December 2017. 3

14.     Financial Report as at 31 December 2017. 3

15.     Review of Parking - North Hobart (Update on actions) 4

GOVERNANCE Items. 5

16.     Property Insurance. 5

17.     Climate Leadership Conference - 15-16 March 2018. 5


 

Recommendations Under Separate Cover (Open Portion)

Council Meeting

Page 4

 

19/2/2018

 

 

Reports of Committees

 

Finance and Governance Committee

 

FINANCE Items

 

12.      Purchasing Card Policy

            File Ref: F18/2511

Ref:    Open FGC 6.1, 14/02/2018

 

That:   1.    The Purchasing Card Policy, shown as Attachment F to item 6.1 of the Finance and Governance Committee agenda of 14 February 2018, be approved.

2.    The General Manager be authorised to make any minor amendments and finalise the Purchasing Card Policy.

3.    A proactive communications strategy be developed around the new Purchasing Card framework proposal.

4.    The revised policy be communicated widely to Council officers thereafter, and made available from the Council’s website.

 

 

 

 

13.      Annual Review of Loan and Investment Portfolios - 31 December 2017

            File Ref: F18/3832

Ref:    Open FGC 6.2, 14/02/2018

 

That the Council not pursue refinancing of its Commonwealth Bank loan

 

 

 

 

14.      Financial Report as at 31 December 2017

            File Ref: F18/8875; 21-1-1

Ref:    Open FGC 6.3, 14/02/2018

 

That the Council approve the changes to the 2017/2018 Estimates listed in tables 4, 5, 7 and 9 of Attachment A to item 6.3 of the Open Finance and Governance agenda of 14 February 2018, the financial impacts of which are no net change to the underlying surplus, and to increase the cash balance by $0.78M.

 

 

 

15.      Review of Parking - North Hobart (Update on actions)

            File Ref: F18/10600

Ref:    Open FGC 6.4, 14/02/2018

 

That    1.    Approval be granted to extend the patrolled operating hours of the Condell Place and Lefroy Street Car Parks to 7.00pm daily.

2.    The results of the recent North Hobart parking survey be released to the North Hobart Traders Association and other interested parties for their review and comment, for a period not exceeding 30 days.

3.    Following the finalisation of the consultation, a Council workshop be held to review all data collected and to consider all options, and potential costs, including;

(e)     additional on-street car parking spaces;

(f)      additional metered parking spaces;

(g)     better utilisation of existing City of Hobart car parks; and 

(h)     development of the Condell Place car park.

 

 


 

GOVERNANCE Items

 

16.      Property Insurance

            File Ref: F18/10297; 16/182

Ref:    Open FGC 6.7, 14/02/2018

 

That:   1.    The Council Decision, of June 1999, to exclude all public conveniences from the insurable asset listing be revoked.

2.    Public toilets be included on future insured asset declarations, commencing in the 2018/2019 insurance year.

 

 

 

 

17.      Climate Leadership Conference - 15-16 March 2018

            File Ref: F18/11733

Ref:    Open FGC 6.8, 14/02/2018

 

That:   1.    The Council approve Alderman Cocker’s attendance, subject to his availability, and invite further Aldermanic nominations for the Climate Leadership Conference 2018 to be held in Sydney from 15 to 16 March 2018.

2.    The estimated cost of $4,035 per person be attributed to the Conference Attendance allocation within the Aldermanic Allowances and Expenses function of the 2017-18 Annual Plan with a corresponding off-set from the Study Assistance line item in the People and Capability function for any expenditure in excess of the existing budget in accordance with s82 of the Local Government Act 1993.

3.    City of Hobart officers approach the organisers of the Conference and request to make a presentation based on the City of Hobart’s Climate Change Strategy.